An exciting opportunity exists to join the Medical Workforce Unit as a Medical Workforce Officer supporting Internal Medical Services (IMS). Reporting to the Manager Junior Medical Workforce, you will provide administrative and workforce support across onboarding, employment administration, rostering, leave management, payroll processing and compliance activities for junior medical staff. This role is ideal for a highly organised and customer-focused administrator who enjoys working in a fast-paced healthcare environment and building strong relationships with medical staff and stakeholders.

Key Responsibilities

Coordinate onboarding, orientation and employment administration for junior medical staff.
Support the preparation and day-to-day management of junior doctor rosters.
Coordinate leave administration and support workforce planning activities.
Process payroll-related transactions and respond to employee enquiries.
Assist with medical registration, credentialing, compliance and visa processes.
Maintain workforce systems, records and documentation.
Build positive relationships with medical staff, clinical leaders and key stakeholders.
Provide cross-coverage support across Medical Workforce functions as required.

Skills & Experience

Experience in an administrative, workforce support, rostering or customer service role.
Strong organisational skills and attention to detail.
Excellent communication and interpersonal skills.
The ability to manage competing priorities and meet deadlines.
Sound problem-solving skills and a proactive approach to work.
Proficiency in Microsoft Office applications, particularly Outlook, Word and Excel. A commitment to professionalism, confidentiality and customer service.
Experience in healthcare or knowledge of medical workforce processes will be highly regarded.

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Culture & Benefits

At Grampians Health, we recognise our staff are our greatest asset. We are committed to providing a safe and healthy environment for our staff, patients, residents, visitors, volunteers and contractors at all sites.

Flexible work arrangements and purchase leave opportunities
Salary packaging for living expenses such as rent/mortgage plus meals, entertainment & holidays
Access to Fitness Passport membership
Staff rewards and recognition programs

Interested?

Click APPLY or if you wish to discuss the role prior to applying, contact Kathryn Cullen on 0428 863 714 or kathryn.cullen@gh.org.au for a confidential discussion.

We're actively seeking candidates for this role and will review applications as they are submitted. Applications will close when the position is filled.

If you are currently employed at Grampians Health, please sign in through the 'Employee Login' via the external Careers Page or access the Careers Page via the Intranet.

About Grampians Health
Grampians Health provides healthcare to a large region at our campuses based in Ballarat, Dimboola, Edenhope, Horsham and Stawell.

Our mission is to deliver sustainable healthcare tailored to evolving community and workforce needs. We strive to enhance services and careers, providing quality healthcare to rural and regional communities. Joining Grampians Health means being part of a diverse team, with a variety of career opportunities in acute, maternity, mental health, allied health, aged care and support services.

Ballarat Region

Ballarat is the largest centre in Western Victoria and the state’s fastest growing inland city. Uniquely located within easy access to Melbourne, Ballarat has some of Australia’s most significant heritage buildings and natural landscapes. To learn more about Ballarat click here - Visit Ballarat

Diversity and Inclusion
All appointments are subject to a satisfactory police records check, immunisation clearance and Working with Children check and/or NDIS Worker Screening Check. All employees must be willing and able to wear Personal Protective Equipment (PPE) when required, which at a minimum is a surgical mask. Additional PPE requirements are role dependent.

Grampians Health is a child safe organisation, committed to the safety and wellbeing of all children and young people. Grampians Health is committed to providing a diverse and inclusive workforce. We encourage applications from Aboriginal and Torres Strait Islander people, people with disability, people from culturally and linguistically diverse backgrounds, mature age workers and lesbian, gay, bisexual, transgender, queer (or questioning), intersex and asexual LGBTQIA+.

Applications close Thursday 3 December 2026 at 11.59pm

Posted

6 November 2026