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Job Post Details
Enrolment/Attendance officer/Reception/Positive Pathways - job post
Job details
Job type
- Full-time
Location
Full job description
Overview
Work type: Full time
Salary: Salary not specified
Grade: Ed Support Level 1-Range 2
Occupation: Administration/Secretarial
Location: Western Metropolitan
Reference: 1476563
Location Profile
Bellbridge Primary School opened in 1987 and is situated in the rapidly growing City of Wyndham. It has an enrolment of approximately 588 students organised into single grades with approximately 65 staff. Bellbridge Primary School is proud of its commitment to provide flexible, enriching, personalised education for all students which maximises outcomes, promotes personal growth and inspires lifelong learning. Our specialist subjects include Physical Education, Performing Arts, Visual Arts, AUSLAN and S.T.E.M. (Science, Technology, Engineering and Maths).
The work we do is guided by our School Strategic Plan which can be located on our school website. We maintain an equal focus on learning and wellbeing to achieve the best outcomes for our students. The key directions for current school improvement are focused on optimising learning growth for all students, empowering students to be active agents in their learning and improving the wellbeing of all students.
A guaranteed and viable curriculum is implemented in all key learning areas, which ensures a balanced and consistent approach to teaching and learning. Our staff work within a Professional Learning Community, ensuring that regular data analysis is used to drive teaching and meet individual student needs. We are an eSmart school and maintain a strong use of Information Communication Technology (ICT) in all classrooms. Our school based 1:1 netbook program is in place for all students in Grades 4 to 6.
The school vision of 'Individual Paths, United Journey' provides the guiding principles which inform all policies, practices and values within the school. This vision is supported by the implementation of our School Wide Positive Behaviour Support (SWPBS) program, which actively promotes positive behaviours in all classroom and non-classroom settings within our school. Staff and student wellbeing continues to be a key focus, supported by our involvement in The Resilience Project¿s education program. We foster inclusive practices as guided by the Disability Inclusion framework and work with external agencies to support the learning and wellbeing of our students.
We aim to maintain strong relationships amongst students, staff, parents and the wider community. We have a strong network of student leaders, including School Captains, House Captains, Peer Mediators and our Student Representative Council. Our strong Active Travel program supports partnership with a number of community organisations, including Wyndham City Council, Bicycle Network and The Salvation Army. We foster a sense of teamwork and community engagement through a range of extra-curricular activities.
Selection Criteria
SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 A commitment to professional learning and growth for both self and others.
Role
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
- Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
- Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
- Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
- Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.
An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.
Responsibilities
Student engagement and attendance
This role may include:
Enter and maintain student/family details in CASES21.
Monitor student attendance records and maintain regular communication with families to promote attendance.
Monitor unapproved absences and late arrivals to class, making contact with families as directed.
Engage positively and model high expectations with students, using the school wide SWPBS program.
Ensure attendance rolls are accurately marked by teachers (AM and PM each day).
Communicate with the wellbeing team to address chronic attendance issues.
Support parental engagement activities to build stronger connections and create a welcoming and inclusive environment.
Use student attendance data to celebrate classes with high attendance (school assembly and newsletter).
Enrolments and transition
This role may include:
Support with K-P and 6-7 transition.
Complete student data transfer for exiting students.
Complete the process for international student enrolments along with supporting parents through this process.
Monitor international student visa expiry dates.
Support with enrolment audits, as required.
General administrative support
This role may include:
Complete school census twice a year.
Complete end of year administration rollover processes.
Liaise with school staff in regard to support requirements.
Provide first aid support, as required.
Provide reception support, answering the telephone and responding to enquires at the reception counter.
Book interpreters, as required.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Other Information
For further information, please contact Christopher Pugh on 0409 544 869.
Conditions of Employment
- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Applications close Friday 6 June 2025 at 11.59PM