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Document Controller jobs

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    • Ensure compliance with document control processes and procedures.
    • Maintain and update document registers with a high level of accuracy.
    • Maintaining project document control systems supporting team members to work efficiently and accurately.
    • Strong proficiency with project collaboration/document…
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    • Maintaining accurate document control registers, databases and project records.
    • Ensuring compliance with project document control procedures, standards and…
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    • Communicate with document owners and workflow actioners.
    • Upload and publish approved documents to the CMT.
    • Knowledge of electronic document management systems…
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    • Managing document distribution matrices and controlled document workflows.
    • Delivering document management training to project participants across multiple…
    • Strong understanding of document control processes and lifecycle requirements.
    • Maintaining document registers and ensuring accurate version control and…
    • Proficient with document control softwares, as well as Microsoft Office Suite.
    • Continuous improvement: Identify opportunities to improve document control…
    • Minimum 3 years document control experience ideally in a major project environment.
    • Primary to the role will be implementing and maintaining project specific…
    • You'll bring solid document control experience with a strong understanding of core principles such as revision control and document workflows.
    • Confident using document management systems and Microsoft Office applications.
    • Manage and maintain project document control systems, registers, and procedures…
    • Deliver training and ongoing support to project teams, engineers and document controllers on EDMS usage and document control procedures.
    • Managing Subcontractor Documentation – Assist in the management of subcontractor document control requirements, claims and payments;
    • Asssiting with internal logs for tracking various document control activities.
    • Verify that all document submissions are consistent with project branding and…
    • Ensure proper version control of documents and maintain document history.
    • Experience with document management software and systems.
    • Manage document deliveries to external stakeholders and customers.
    • Provide document control and data management support across program products and services.

Job Post Details

Document Controller - job post

UGL Limited
3.6 out of 5 stars
Western Australia
Full-time
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Job details

Job type

  • Full-time

Location

Western Australia

Benefits

Pulled from the full job description

  • Parental leave
  • Insurance services
  • Salary packaging

Full job description

About Us

UGL is well-known and respected for delivering end-to-end engineering, construction, and maintenance services across rail and transport, communications, oil & gas, power, renewables, resources, water, and defence markets. We partner with global blue-chip companies, government agencies, and private enterprises and are proud members of the CIMIC Group.

UGL’s Energy and Industrial team is continuing its strong growth trajectory, following the successful delivery of multiple Battery Energy Storage System (BESS) projects now in commissioning. With an exceptional pipeline of projects, we are leading the way in Australia’s evolving energy sector.

About the Role

We are seeking an experienced Document Controller to join our team in Western Australia. The role will be based in our Perth office with some travel required on site occasionally.

This role will play a critical role in ensuring accurate and compliant document management across the project lifecycle.

You will be responsible for maintaining document control systems and ensuring all project documentation is stored, tracked, and distributed in line with UGL’s management systems and project requirements.

Key Responsibilities

  • Manage and control commercial and technical project documentation
  • Coordinate document control activities including scanning, filing, and distribution of drawings and correspondence
  • Maintain and update document registers with a high level of accuracy
  • Ensure compliance with document control processes and procedures
  • Maintain the controlled Document Management System (DMS)
  • Distribute controlled copies of approved documents and drawings to project stakeholders
  • Liaise with internal teams, subcontractors, and suppliers to ensure document integrity and version control

About You

  • Demonstrated experience in a Document Controller role, ideally within construction, infrastructure, or energy projects
  • Strong understanding of document control systems, procedures, and workflows
  • Proficiency in document management systems (e.g. Aconex, TeamBinder or similar)
  • High attention to detail with strong organisational skills
  • Excellent communication and stakeholder management skills
  • Ability to work in a fast-paced, site-based project environment

What We Offer

  • Opportunity to work on a landmark renewable energy project
  • Exposure to large-scale, end-to-end project delivery
  • Career growth within UGL and the CIMIC Group
  • A strong safety-first culture
  • Dedicated health and wellness programs
  • Discounted private health insurance
  • Salary continuance insurance
  • Salary sacrifice and novated leasing options
  • Paid parental leave
  • Ongoing training, development, and leadership opportunities

Additional Information

As part of the recruitment process, you may be required to undertake relevant screening, including a national criminal history check and pre-employment medical assessment (including drug and alcohol testing).

Discipline

: Document Controller

Primary Location

: Australia-WA-Perth CBD, Inner & Western Suburbs

Work Type

: Full-time

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