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    • Ensure compliance with document control processes and procedures.
    • Maintain and update document registers with a high level of accuracy.
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    • Experience working with document management systems and electronic records.
    • Experience in document control, records management, project administration, or a…
    • Ensure compliance with document control plans.
    • Upload and distribute project documents accurately.
    • Audit and monitor document control activities.
    • Ensuring alignment between MinRes document numbering and those documents being generated by third parties.
    • Registration of documents associated with project…
    • Apply consistent version control across all project documents.
    • 2-3 years of experience in document control.
    • Strong understanding of document control standards…
    • Managing Subcontractor Documentation – Assist in the management of subcontractor document control requirements, claims and payments;
    • Ensure all document management standards and best practices are followed.
    • 2-5 years experience in a document control role.
    • High level attention to detail.
    • Strong understanding of document control processes and lifecycle requirements.
    • Maintaining document registers and ensuring accurate version control and…
    • You'll bring solid document control experience with a strong understanding of core principles such as revision control and document workflows.
    • Experience using document management systems and Microsoft Office.
    • Maintaining document control systems, registers and filing structures.
    • Develop and maintain document distribution matrices.
    • Ideally 2 to 6 years’ demonstrated experience in document control within Resources and/or Engineering…
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    • Managing and maintaining project deliverables using our document management system.
    • Strong knowledge of electronic document management systems and the Microsoft…
    • Support project users with document control processes and systems, including client platforms.
    • Manage document number requests, transmittals, submittals and…
    • Improving document control process and ensuring document control processes are being adopted by members on the project;
    • Highly competitive market rate salaries;
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    • Proficiency in Microsoft Office and document management systems such as Aconex.
    • Previous administration experience, with exposure to or 1-2 years of document…

Job Post Details

Document Controller - job post

UGL Limited
3.6 out of 5 stars
Western Australia
Full-time
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Job details

Job type

  • Full-time

Location

Western Australia

Benefits

Pulled from the full job description

  • Parental leave
  • Insurance services
  • Salary packaging

Full job description

About Us

UGL is well-known and respected for delivering end-to-end engineering, construction, and maintenance services across rail and transport, communications, oil & gas, power, renewables, resources, water, and defence markets. We partner with global blue-chip companies, government agencies, and private enterprises and are proud members of the CIMIC Group.

UGL’s Energy and Industrial team is continuing its strong growth trajectory, following the successful delivery of multiple Battery Energy Storage System (BESS) projects now in commissioning. With an exceptional pipeline of projects, we are leading the way in Australia’s evolving energy sector.

About the Role

We are seeking an experienced Document Controller to join our team in Western Australia. The role will be based in our Perth office with some travel required on site occasionally.

This role will play a critical role in ensuring accurate and compliant document management across the project lifecycle.

You will be responsible for maintaining document control systems and ensuring all project documentation is stored, tracked, and distributed in line with UGL’s management systems and project requirements.

Key Responsibilities

  • Manage and control commercial and technical project documentation
  • Coordinate document control activities including scanning, filing, and distribution of drawings and correspondence
  • Maintain and update document registers with a high level of accuracy
  • Ensure compliance with document control processes and procedures
  • Maintain the controlled Document Management System (DMS)
  • Distribute controlled copies of approved documents and drawings to project stakeholders
  • Liaise with internal teams, subcontractors, and suppliers to ensure document integrity and version control

About You

  • Demonstrated experience in a Document Controller role, ideally within construction, infrastructure, or energy projects
  • Strong understanding of document control systems, procedures, and workflows
  • Proficiency in document management systems (e.g. Aconex, TeamBinder or similar)
  • High attention to detail with strong organisational skills
  • Excellent communication and stakeholder management skills
  • Ability to work in a fast-paced, site-based project environment

What We Offer

  • Opportunity to work on a landmark renewable energy project
  • Exposure to large-scale, end-to-end project delivery
  • Career growth within UGL and the CIMIC Group
  • A strong safety-first culture
  • Dedicated health and wellness programs
  • Discounted private health insurance
  • Salary continuance insurance
  • Salary sacrifice and novated leasing options
  • Paid parental leave
  • Ongoing training, development, and leadership opportunities

Additional Information

As part of the recruitment process, you may be required to undertake relevant screening, including a national criminal history check and pre-employment medical assessment (including drug and alcohol testing).

Discipline

: Document Controller

Primary Location

: Australia-WA-Perth CBD, Inner & Western Suburbs

Work Type

: Full-time

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