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    • Coordinate and track the review, approval and distribution of documents and contractor submissions, while monitoring document workflows to ensure timely…
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    • Control document revisions, versioning and distribution.
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    • Manage and mantain project document registers and…
    • Prepare relevant correspondence and documents.
    • Undertake file management under guidance and supervision, taking action on files to assist the decision makers.
    • Maintain document control processes, including document registration, distribution, revision control, tracking, and archiving.
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    • Apply consistent version control across all project documents.
    • 2-3 years of experience in document control.
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    • Establish and manage project document registers (documents, form, designs and drawings etc) and ensure correct project numbering of documentation.
    • Proficiency in document management systems.
    • Maintaining master document registers across architectural projects.
    • Time shifting during working hours.
    • You have experience using document management systems such as InEight and TeamBinder.
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    • Reporting to the Projects Team Manager you will coordinate team resources and monitor project activities from initiation to handover to our Account Management…
    • You'll bring solid document control experience with a strong understanding of core principles such as revision control and document workflows.
    • Certificate or training in project coordinator or document controlling (desirable but not necessary).
    • Ensuring document submissions are in accordance and…
    • If you're someone who understands construction projects, is commercially minded, highly organised and enjoys being the person who keeps everything moving, we'd…
    • Coordinate document reviews, approvals, and client feedback.
    • Maintain project document control systems in line with company and client requirements.
    • The Coordinator, Operations Support provides administrative, governance and operational support services that enable the effective delivery of regulatory…

Job Post Details

Document Controller - job post

Victorian Government
4.0 out of 5 stars
Melbourne VIC•Hybrid work
$100,894 - $114,476 a year - Full-time
You must create an Indeed account before continuing to the company website to apply

Job details

Pay

  • $100,894 - $114,476 a year

Job type

  • Full-time

Location

Melbourne VIC•Hybrid work

Benefits

Pulled from the full job description

  • Annual leave
  • Gym membership
  • Employee assistance program
  • Complimentary flu shots

Full job description

Overview

Work Type: Fixed-term - Full-time

Salary: $100,894 - $114,476

Grade: VPS 4

Occupation: Administration

Location: Melbourne - CBD and Inner Metro suburbs

Reference: 12407


VPS 4 Document Controller

  • Hybrid working environment.

  • 2 years fixed term, VPS 4 $100,894- $114,476 + super & benefits.

  • This role will be located at 180 Lonsdale St.


Join us in building better connections for Victoria by:


  • Work closely with the project teams to fully understand the business needs with the aim of ensuring the best possible information management frameworks are effectively utilised to aid compliance, consistency and document control across NELP. Support and train project teams and contractors on document management processes and provide ongoing system support.


  • Maintain quality of NELP’s document control and information management collaboration system as well as implement, maintain and ensure compliance with document control processes, procedures and requirements aligned with project and company standards.


  • Prepare and provide reporting and updates to senior management and alliance partners on the status, trends and performance of document control processes, as required


  • Maintain document control standards, including version control, naming conventions, filing structures, and document governance. Oversee document creation, review, revision and release.


  • Coordinate and track the review, approval and distribution of documents and contractor submissions, while monitoring document workflows to ensure timely completion; and supporting effective communication and document flow across project teams.


Document Controllers at VIDA Roads are responsible for accurate management of documents prepared and received by the project teams, contractors and client groups to support the day-to-day operation of the project. This role is to support the North East Link Program (NELP). The Document Controller will ensure smooth information exchange and proper record keeping throughout the Program.


This opportunity is a 2 Years Fixed Term role


For more details about this opportunity, please take a look at the here.


What can we offer you?

We are committed to creating a workplace that inspires and engages you – we want you to be a powerful contributor to this wonderfully diverse and dynamic organisation. Our offering continues to grow but here
is what we already have in store for you:


  • VIDA Roads welcomes flexible working arrangements.


  • Access to annual health checks, including skins checks and flu shots.


  • Access low-cost gym memberships for yourself and family at over 200 facilities via Fitness Passport.


  • Access to Thrive Gateway, our employee benefits platform is your once stop shop for wellbeing as well as savings and discounts at hundreds of retailers.


  • We're committed to supporting our team members and their families in improving mental health and wellbeing. Our Employee Assistance Program (EAP) provides confidential counselling and advice for our team members and their families for work and personal issues.


  • Annual salary increases and incremental performance-based payments over the course of your employment.


  • Leave loading of 17.5% payment on top of your base salary when you take annual leave and ability to purchase additional leave.


Need more information?

Huma Rizwan – Team Leader, Document Controller- [email protected]


How to Apply

If this sounds like the opportunity for you, apply now via the ‘Apply’ button and follow the prompts. Applications to include a CV and preferably Cover Letter and will not be accepted via email. There is no need to provide any type of response to Key Selection Criteria separately, but we do encourage you to outline relevant experience and motivation for applying in your cover letter.


The successful candidate will be required to undergo pre-employment checks which include a national
police check and misconduct screening.


To be part of something meaningful and leave a positive legacy connecting Victorian communities,
apply for a role with us today.

Applications close Thursday 17 September 2026 at 11.59pm
Posted
4 September 2026
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