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    • Proficiency in document management systems (e.g. Aconex, TeamBinder or similar).
    • Excellent communication and stakeholder management skills.
    •  Support project teams by retrieving documents, preparing reports on document status, and ensuring secure storage and confidentiality of sensitive project…
    • Familiarity with document management systems (e.g. Aconex, TeamBinder, or similar).
    • Excellent organisational and time management skills.
    • Highly developed organisational and time management skills.
    • Support the exploration and practical use of AI and digital tools to enhance document management,…
    • Ensure document submissions are in accordance and compliant with the project document formats and requirements.
    • Minimum 3 years’ experience in document control.
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    • Experience with document management systems and software, particularly Team Binder/In-Eight.
    • Monitor technical documents review and approval in accordance with…
    • Experience using document management systems (e.g. Aconex, TeamBinder, SharePoint or similar).
    • Strong understanding of document control processes and lifecycle…
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    • Knowledge of electronic document management systems and metadata accuracy.
    • A recognised qualification in document control or information management.
    • Training and supporting team members on document management processes and systems, ensuring understanding of document control procedures and compliance with…
    • Provide training and guidance to project teams on document management processes.
    • Apply consistent version control across all project documents.
    • Assign document codes to documents from both internal/ external stakeholders.
    • Set up where required the project’s document management requirements, e.g.…
    • Proven information management experience across major projects, aligned with ISO 19650 and CDE standards.
    • Defines and delivers effective information management…
    • Experience using document management systems such as TeamBinder, or similar.
    • Collaborate with teams, clients, and suppliers to support timely and accurate…
    • Contribute to continuous improvement of document control and project processes.
    • 2–5 years of experience in document control, administration, or similar roles.
    • Track document versions and maintain a document control register.
    • Previous file management/document control (such as Aconex, InEight etc) experience is…

Job Post Details

Document Controller DIDO - job post

UGL Limited
3.6 out of 5 stars
Western Australia
Full-time
You must create an Indeed account before continuing to the company website to apply

Job details

Job type

  • Full-time

Location

Western Australia

Benefits

Pulled from the full job description

  • Parental leave
  • Insurance services
  • Salary packaging

Full job description

Document Controller (DIDO from Perth | 10/4 Roster)

About Us

UGL is well-known and respected for delivering end-to-end engineering, construction, and maintenance services across rail and transport, communications, oil & gas, power, renewables, resources, water, and defence markets. We partner with global blue-chip companies, government agencies, and private enterprises and are proud members of the CIMIC Group.

UGL’s Energy and Industrial team is continuing its strong growth trajectory, following the successful delivery of multiple Battery Energy Storage System (BESS) projects now in commissioning. With an exceptional pipeline of projects over the next 3–5 years, we are leading the way in Australia’s evolving energy sector.

About the Role

We are seeking an experienced Document Controller to join our team in Western Australia.

This role will work on a 10 days on / 4 days off roster (DIDO 2.5 hours from Perth) and play a critical role in ensuring accurate and compliant document management across the project lifecycle.

You will be responsible for maintaining document control systems and ensuring all project documentation is stored, tracked, and distributed in line with UGL’s management systems and project requirements.

Key Responsibilities

  • Manage and control commercial and technical project documentation
  • Coordinate document control activities including scanning, filing, and distribution of drawings and correspondence
  • Maintain and update document registers with a high level of accuracy
  • Ensure compliance with document control processes and procedures
  • Maintain the controlled Document Management System (DMS)
  • Distribute controlled copies of approved documents and drawings to project stakeholders
  • Liaise with internal teams, subcontractors, and suppliers to ensure document integrity and version control

About You

  • Demonstrated experience in a Document Controller role, ideally within construction, infrastructure, or energy projects
  • Strong understanding of document control systems, procedures, and workflows
  • Proficiency in document management systems (e.g. Aconex, TeamBinder or similar)
  • High attention to detail with strong organisational skills
  • Excellent communication and stakeholder management skills
  • Ability to work in a fast-paced, site-based project environment

What We Offer

  • Opportunity to work on a landmark renewable energy project
  • Exposure to large-scale, end-to-end project delivery
  • Career growth within UGL and the CIMIC Group
  • A strong safety-first culture
  • Dedicated health and wellness programs
  • Discounted private health insurance
  • Salary continuance insurance
  • Salary sacrifice and novated leasing options
  • Paid parental leave
  • Ongoing training, development, and leadership opportunities

Additional Information

As part of the recruitment process, you may be required to undertake relevant screening, including a national criminal history check and pre-employment medical assessment (including drug and alcohol testing).

Discipline

: Document Controller

Primary Location

: Australia-WA-Perth CBD, Inner & Western Suburbs

Work Type

: Full-time

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