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Job Post Details

Administration Support - job post

Government schools
4.0 out of 5 stars
Melbourne Eastern Suburbs VIC
Part-time
You must create an Indeed account before continuing to the company website to apply

Job details

Job type

  • Part-time

Location

Melbourne Eastern Suburbs VIC

Full job description

Overview

Work Type: Fixed-term - Part-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 2
Occupation: Administration
Location: Melbourne - Eastern suburbs
Reference: 1535168

Selection Criteria

SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 A commitment to professional learning and growth for both self and others.

Role

This position is initially offered as a fixed-term contract, with the potential to transition into an ongoing role for the right candidate.
The role is for two days per week, with working hours of 9:00am to 3:00pm, including a 30-minute unpaid lunch break. There is also the opportunity for the position to expand to three days per week in the future.
This is an excellent opportunity for someone looking to gain valuable experience in the administrative side of the education sector and develop their skills within a supportive environment.
A significant benefit of this role is that there is no requirement to work during school holiday periods, providing approximately 10 weeks leave per year.
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
  • Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
  • Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
  • Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
  • Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.
An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.

Responsibilities

  • Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
  • Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
  • Maintain and update office records, enrolment data, diary records, and basic written records
  • Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
  • Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
  • Coordinate the delivery of administrative services within the school
  • In consultation with the principal, determine and manage work priorities within the school office
  • Develop and implement strategies to ensure effective administration procedures
  • Coordinate the implementation of requisitioning, purchasing and issuing procedures
  • Manage client reception and office operations
  • Liaise with school staff in regard to support requirements
  • Coordinate staff timetabling
  • Undertakes VASS and/or VET administration support
  • Supports the first aid facilities and assists in delivering first aid to students

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Other Information

  • All staff employed by the department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Please ensure that your application includes:
  • A resume including relevant experience as well as personal details (name, address and contact numbers, business and home)
  • A section addressing the selection criteria and the requirements for application under the Who May Apply section
  • Names and contact numbers (telephone and email if possible) of two referees who are able to attest to the claims made in your application.
Please note that the selection panel may seek additional referees beyond those you name. Consistent with policy, we shall advise you if we will take this action.

Location Profile

Yarra Glen Primary School is set on vast grounds set in the picturesque Yarra Valley. The school takes great pride in providing a nurturing and supportive environment where every student is a quality learner. Our students are recognised for their strengths. Our teachers and education support staff are well-equipped to cater to diverse learning needs. Our current enrolment is 114 students spread over 7 grades.
The school operates on a philosophy of respect and the value of being a lifelong learner. Our values education program is based on five values: Persistence, Encouragement, Respect, Resilience and Inclusiveness- PERRI. We are a School-Wide Positive Behaviour Support school, where students are explicitly taught the expected behaviours; Be Respectful, Be Safe and Be a Learner.
We strive to support Prep/Foundation parents and preschool students through our transition to school, and offer a consistent transition program including `storytime¿ sessions run throughout Term 3. Our transition brochure is available at the beginning of the school year and outlines all the exciting events and activities to make the transition to school a safe and happy one.
The school offers specialist programs in the areas of Visual Art, Performing Arts, STEM and Physical Education. Students in Grade 5 and 6 compete in inter-school round robin events. A swimming program is offered to all students in the school.
The existing school buildings continue to be large airy classrooms, a library, visual arts classroom and multi-purpose room, and a new senior school building. The school's ICT program is supported by TVs in every classroom, iPads in grades Prep-2 and laptops in grades 3-6. Our school has a range of robotic equipment to engage students in coding skills.
Our grounds are extremely spacious and include two adventure playgrounds, a fenced soft-court sports area, basketball and netball courts, a large sporting oval, school chickens and a vegetable garden.

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Applications close Monday 3 August 2026 at 11.59pm
Posted
21 July 2026
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