The position of Senior Executive Support plays an important role in the Office of the DVCRI and provides a high level of professional executive assistance and administrative support to the DVCRI and, at times, other executives within the Research and Industry Engagement Portfolio.

Reporting to the Senior Manager, Office of the DVCRI, the position analyses and collates information in order to provide executive support to these critical positions within the University. The incumbent will ensure the DVCRI is prepared and informed on relevant matters in a timely manner. This includes researching, preparing and ensuring responses to emails, diary requests and phone calls occur in a timely manner. In providing this support the position collaborates with the DVCRIE Portfolio administrative support staff and administrative support staff across the University, and external partners.

The incumbent will work as part of a team, contribute significantly to the efficient functioning of the Office of the DVCRI and observe a high standard of confidentiality.

Skills and Experience

To be considered for this position, you will have;

Degree with relevant experience or extensive experience in an administrative field, or an equivalent combination of knowledge, training, and experience.
Advanced skills in Microsoft Office and general computer applications, including database applications and AI and online collaboration tools.
Excellent interpersonal and communication skills, with the ability to build rapport and liaise effectively with people at all levels.
Demonstrated planning and organisational skills, with the ability to coordinate work, manage a busy schedule, and meet competing deadlines.
Capacity to handle matters tactfully, discreetly, and with strict confidentiality.
Ability to work collaboratively and effectively within a team.

Please refer to the position description for other duties, skills, and experience required for this position.

Welcome to Bundoora campus – Please click on the video link below:

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Benefits:

17% employer contributed superannuation
On site child care facilities
Flexible work arrangements
Discounts for staff and their family members to study a range of La Trobe courses

How to apply

Applications close on Sunday, the 1st of February 2026 (candidates will be contacted in the New year after the closing date)

Position Enquiries: Leah Kivivali - Senior Manager, Office of DVC Research & Innovation

Email: L.Kivivali@latrobe.edu.au

Recruitment Enquiries: Madeleine Parker - Talent Acquisition Consultant

Email: m.parker @latrobe.edu.au

50132254 Senior Executive Support PD.docx

Only candidates with Full Working Rights in Australia may apply for this position.

Please submit an online application ONLY and include the following documents:

Cover letter addressing your suitability for the position relating to the Key Selection criteria within the PD;
An up to date resume

Aboriginal and Torres Strait Islander Applicants
We welcome and strongly encourage applications from Aboriginal and Torres Strait Islander people.

La Trobe University is committed to creating a diverse and inclusive workforce. We take an intersectional approach by actively supporting and encouraging people of all backgrounds and abilities to submit an application and aim to ensure that the recruitment and employee experience is as accessible and inclusive as possible. Flexibility in interview format will be offered to shortlisted candidates.

All La Trobe University employees are bound by the Working with Children Act 2005. If you are successful, you will be required to hold a valid Victorian Employee Working with Children Check prior to commencement.

Advertised:08/12/2025

Closing Date:01/2/2026