Finance Support jobs

Selection Criteria

Role

The successful applicant will be responsible for supporting the Accounts Receivable Officer by providing financial, administrative and clerical services to ensure effective, efficient and accurate financial and administrative operations. The primary objective is to process receipts and family invoices in a timely and accurate manner including the collection of fees while following the school¿s defined policies and procedures.

Provide administrative support in a professional, efficient and respectful manner. Supporting a team of professionals, the individual will be required to demonstrate initiative and work as an enthusiastic team member with a `can-do¿ attitude in accordance with the school¿s office routines and procedures, keeping in mind the overall school objectives.

This will necessitate a high standard of personal demeanour including professional standards of dress acceptable to the school.

Attendance is required during school terms only for one day a week.

Knowledge & Experience Required

Essential:

• Knowledge of office administration and bookkeeping procedures.
• Knowledge of accounts receivable and maintaining general ledgers.
• The ability to create a positive impression with the most professional, respectful and expedient manner and to continually strive for superior client service.
• Strong organisational skills and the ability to work on multiple projects simultaneously.
• Strong administration skills ¿ organised, thorough, systems orientated with meticulous attention to detail.
• Ability to pay close attention to detail while maintaining a view of the big picture issues and requirements.
• Flexibility and ability to work under pressure in a fast-paced environment.
• Ability to communicate at all levels.
• Excellent level of computer literacy.
• A team player who is proactive, punctual, reliable & supportive.
• Well presented and spoken.
• Excellent level of working knowledge for the `Financial module¿ in CASES21 and Compass.
• Previous experience in an accounts receivable role in a government school preferred.
• Certificate in bookkeeping or accounting preferred.

Responsibilities

To work with the Accounts Receivable Officer to support them with:

• Daily processing of receipts (Cash/Cheques/EFTPOS /BPay/ Compass Pay) and accurate allocation for Families and Sundry Debtors in CASES21.
• Daily counting and receipt of cash and cheques received,and banking these funds in line with the school¿s policies and procedures.
• Management and maintenance of Family accounts including Cases fee codes with regular review of Family Trial Balance.
• Management and maintenance of Sundry Debtors accounts with regular review of Sundry Debtor Trial Balance.
• Compile family payment plan data for approval and support in executing the payment plan.
• Approval of Compass events and management of event charges via Compass and Cases 21 General Ledger and Family Finances.
• Management of Camps/Sports/Excursions Fund (CSEF) applications.
• Assist in establishing course confirmation templates for the following school year.
• Processing of student exit forms ensuring that family accounts are finalised in a timely and accurate manner.
• Collection of Curriculum Contributions in line with the DET Parent Payments Policy.
• Processing and deleting fee codes as part of the school¿s end of year procedures in a timely and accurate manner.
• Organisation and filing of bank records, batch reports and other documentation
• As the first point of contact, endeavour to answer telephone enquiries in an efficient, respectful and professional manner
• Attend professional development and training required by the school, and actively seek opportunities to increase knowledge, experience and skills.
• Undertake other relevant duties within Finance as requested by the Business Manager.
• Other finance related duties as directed by the Principal and Business Manager.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Conditions of Employment

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at https://www2.education.vic.gov.au/pal

Location Profile

McKinnon Secondary College is a Year 7 to 12 co-educational dual campus school with a student population of over 3100. Located in the south-east of Melbourne, the College was founded in 1954. The McKinnon Road Campus caters to Years 7, 10, 11 and 12, while the East Campus, which opened in 2022 in the nearby Virginia Park site off East Boundary Road, serves Years 8 and 9.

McKinnon does not believe in a `one size fits all¿ education and offers a positive, caring and safe learning environment in which all students can achieve success through its comprehensive and differentiated curriculum, and an extensive extra-curricular program.

The College has an instructional model that aligns with VTLM 2.0 and has a strong focus on explicit teaching. McKinnon Secondary College is an accredited school with the Council of International Schools and strives to prepare its students to thrive in a world which values interpersonal skills as much as academic excellence.

McKinnon Secondary College lives by its motto `Wisdom and Service¿ by actively promoting a culture that celebrates the achievement of excellence, that values and respects individual diversity and that encourages participation by all members of the community. Students at McKinnon are very conscious of the opportunities being offered to them and take pride in themselves and the College. Student voice is valued at the College as is student wellbeing. Student achievements are formally recognised and celebrated in College publications, at whole school assemblies, on the school¿s website and at the annual Presentation Assembly.

The College¿s positive culture, high expectations and rigorous teaching and learning program have consistently translated into excellent VCE results, rating amongst the best in the State for a non-select entry school. These factors have maximised tertiary educational opportunities with over 95% of our students going on to study at university. In addition, our VM and VPC programs provide an applied learning pathway for our senior students. Aside from a reputation for academic excellence, McKinnon also has well-regarded art, music and sporting programs, as well as an impressive array of extra-curricular offerings. Our students regularly participate in community events and festivals, and represent the school at regional, state and national level. The richness of the College program allows students to flourish as they pursue their particular interests and goals.

McKinnon has established itself as an IT leader in the education space, being recognised as Australia¿s first Google Reference School. IT has become central to the school¿s learning programs and administration. With the opening of the new campus the school is further investing in STEAM-focused technologies.

The College has always relied on the commitment of its parent body through which the school council has provided support for teaching programs and facilities. With the addition of the new East Campus and the construction of the impressive new gymnasium at the McKinnon Rd Campus, the College has high-quality sporting facilities, a Lecture Theatre, and attractive ground spaces for students to socialise and be active.

The McKinnon school community is determined to meet the challenges of the modern world with a continuing commitment to our core values.

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