Job Reference: 1171470

Are you an organised, proactive, and relationship-focused administrator looking for a rewarding part-time opportunity? The Medical School is seeking a motivated Administrative Officer to provide dedicated support to our Director of Education and Year 5 MBBS Academic Team. This continuing part-time (0.5FTE) position offers the chance to work at the heart of clinical education, supporting final-year medical students as they prepare to step into their careers as doctors.

If you enjoy varied work, stakeholder engagement, event coordination, and being the reliable “go-to” person in a collaborative environment, this role could be a meaningful next step in your professional journey.

About the Role
As Administrative Officer, you will play an important role in supporting coordination of Year 5 teaching, placements, events, and academic processes. You will collaborate with clinical partners, hospital educators, academic staff, and final-year students - to keep operations running smoothly, supported by a friendly and caring team.

Key Responsibilities

Year 5 Placement Support: Provide support with annual Pre-Intern and Palliative Care placement processes, including liaising with Clinical Deans and Hospital Placement Officers, and assisting with reporting and documentation related to student hospital placements.
Event Coordination: Support the planning of major Year 5 events, such as the annual Hospital Information Night - by managing logistics, room bookings, stakeholder communication, and on-the-day coordination.
Meeting Support: Provide administrative support for scheduled academic and operational meetings. This may include preparing agendas, attending meetings, and assisting with minutes and document management.
Project Support: Assist with a range of ongoing and ad-hoc projects, including updates to procedural documents, handbooks, guides, and processes that support quality assurance and the student experience.
Support to the Director of Education: Manage calendars and meeting logistics, track follow-up items, support recruitment and onboarding processes, coordinate staff communications, and assist with contract extension documentation.
Teaching Block & Program Administration: Provide administrative support for Year 5 teaching blocks, including Back to Campus Days and GP Week. This may involve tutor bookings, room scheduling, updating digital platforms, coordinating materials, and supporting assessment-related logistics.

SELECTION CRITERIA
About You

This role is ideal for someone who:

Brings strong organisational and communication skills
Enjoys building positive working relationships with a diverse group of stakeholders
Is detail-oriented, and able to manage multiple priorities
Works well independently and as part of a supportive team
Thrives in an environment where no two days are exactly the same
Experience in higher education or health settings is helpful but not essential.

Role Requirements:

As this is a continuing (permanent) role, you will require permanent work rights in Australia to be considered.
This is a part-time role (0.5FTE), the preferred working days are open for discussion.
Successful applicants are subject to a National Police Clearance, and background, integrity, and reference checks to Curtin’s satisfaction.

Your new Team: Curtin Medical School encompasses the disciplines of Medicine, Laboratory Medicine, Pharmacy, Biomedical Science, and Medical Radiation Science. CMS forms part of the Faculty of Health Sciences and is affiliated with two research institutes; the Curtin Medical Research Institute (Curtin MRI) and the enAble Institute for Health Science (enAble).

The School’s mission – “To improve health in society through excellence and innovation in teaching, research and engagement with the university and global medical and bioscience communities” – encompasses a wide range of research in laboratory, clinical and community settings, a suite of eight undergraduate courses and Higher Degrees by Research in multiple disciplines.

About Curtin University
Curtin University proudly stands among the top one percent of global universities according to the ARWU 2025 rankings. We are an energetic, dedicated team of academics and professionals working together to provide global solutions through quality graduates and innovative research. Curtin is a welcoming space where integrity, respect for one another, courage, excellence, and impact are essential to everyday life. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live.

For more information, please visit our Diversity and Inclusion page - https://staff.curtin.edu.au/discover-curtin/diversity-equity-and-inclusion-at-curtin/

What We Offer You
Situated on Whadjuk Nyungar Country, our vibrant Bentley campus includes an art gallery, gym, childcare and medical centre, bus station, accessible parking and endless food options including a supermarket. Aside from the vibrant campus life, we offer more than just a job. Curtin offers a wide range of generous benefits, including additional leave, salary packaging, health and wellbeing services and an array of discounts for retail, travel and much more.

For more reasons to work at Curtin, please visit https://staff.curtin.edu.au/discover-curtin/

Apply Now!
If this sounds like your next role, please click APPLY NOW ensuring to attach the following documents:

Up to date Resume
Cover Letter outlining your interest and demonstrating how your background meets the position’s selection criteria (noted above).

If you have any queries in relation to this opportunity or the application process, please contact our careers team on CurtinCareers@curtin.edu.au or 08 9266 9000 (option 3,1), quoting the reference number. Please note, late applications or applications received via email will not be considered, and only successful candidates will be contacted.

Applications close: 8.30pm (AWST), Friday 9 January 2026.

*Please be aware that Curtin University will be closed following Friday 19th December. The University will reopen on Monday, 5th January. This break will impact all current recruitment processes, and as a result, you may not receive any updates on this process until early January 2026.

Curtin reserves the right at its sole discretion to withdraw from the recruitment process, not to make an appointment, or to appoint by invitation, at any time. We reserve the right to remove the advert earlier than the date on the advert.