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Administration Support - job post

Government schools
4.0 out of 5 stars
Melbourne VIC
Part-time
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Job details

Job type

  • Part-time

Location

Melbourne VIC

Full job description

Overview

Work Type: Fixed-term - Part-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 2
Occupation: Administration
Location: Melbourne - Southern suburbs
Reference: 1533668

Selection Criteria

SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 A commitment to professional learning and growth for both self and others.
SC7 Demonstrated ability and commitment to uphold Coral Park Primary School¿s values, RESPECT, RESPONSIBILITY, DETERMINATION and RESILIENCE.

Role

3 days per week -Tuesday, Thursday, Friday
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
  • Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
  • Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
  • Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
  • Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.
An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.

Responsibilities

  • Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
  • Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
  • Maintain and update office records, enrolment data, diary records, and basic written records
  • Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
  • Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
  • Coordinate the delivery of administrative services within the school
  • In consultation with the principal, determine and manage work priorities within the school office
  • Develop and implement strategies to ensure effective administration procedures
  • Coordinate the implementation of requisitioning, purchasing and issuing procedures
  • Manage client reception and office operations
  • Liaise with school staff in regard to support requirements
  • Coordinate staff timetabling
  • Supports the first aid facilities and assists in delivering first aid to students

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

LOCATION
Coral Park Primary School is located within the residential community of Hampton Park, approximately 10 kms southeast of Dandenong and 40 kms southeast of the Melbourne CBD. The school was established in 1991.
SCHOOL MISSION
Coral Park strives for achievement through its successful PLC structure and promotes its core values of Respect, Responsibility, Determination and Resilience. We aim to be a learning community of excellence where learning is designed to develop knowledge and skills for life and students are provided with a comprehensive curriculum that enables them to reach their academic, social and physical potential. We embrace our cultural diversity and develop socially competent learners who are motivated to learn and who strive to achieve their best.
VALUES
The school community values:
Being Respectful, Responsible, Determined and Resilient.
An inclusive curriculum that caters for all students in a safe and secure manner;
High quality teaching in a straight grade setting that enables all students to reach their full potential
Celebration of academic, sporting and social achievements
A cooperative and friendly environment where students, teachers and parents share responsibility for learning and behaviour and work together to solve problems.
The presentation of the school projects a positive, energetic and vibrant learning environment. Foyers, corridors and classrooms feature extensive and attractive displays of children's creative work. The school takes great pride in its cultural diversity and actively celebrates special events associated with different cultures.
Teachers provide a rich curriculum incorporating ICT through their daily programs in literacy and numeracy development and specialist programs in The Arts, Health, Physical Education and Sport, Science and AUSLAN. Students with special learning needs are catered for within the classroom through an effective Disability Inclusion Program, Literacy and Numeracy intervention, Language Support and Speech Pathology Assistance Program. Other programs include camps, Whole School Wellbeing, School Wide Positive Behaviour Support, Buddies and Athletics carnivals. The school has an annual Arts celebration including a bi-annual concert. Our programs reflect the school's focus on providing students with a broad range of experiences.
The student management program Compass is utilised extensively across the school for student monitoring, tracking, assessment and reporting and whole school, including parent, communication.
FACILITIES
The school consists of the main building, which houses 10 classrooms, the library, the Arts Centre, staff and administration areas. The building connected to the main building by a covered walkway houses another two classrooms, a canteen and gymnasium. We also have 8 classes in four relocatable buildings and a Multi-Purpose Centre. We also have an Out of School Hours Care program.
GROUNDS
The school grounds include a wide variety of playground facilities. We have a large oval, two soccer pitches, two basketball courts and large shaded play areas for both active and passive play.
ENROLMENTS/STAFF
The school has an enrolment of approximately 400 students and teaching staff of around 30. Our staff network with neighbouring schools to share ideas and pride themselves on their continued professional learning. The teaching staff, together with our highly valued education support staff, provides a comprehensive and engaging curriculum that caters for all levels of achievement.
PARENT INVOLVEMENT
Parent involvement is highly valued at Coral Park Primary School. We welcome parent involvement in all school activities including the school fundraising activities.
Assembly is held every second Friday afternoon beginning at 2.35pm. Parents are invited to arrive early and join with the student leaders for `Coffee and Chat' time. Parents are very active on School Council. We encourage parents and grandparents to assist in the classroom, on excursions, during sports days and to attend all special school events.
Further school information can be obtained on the school website at www.coralparkps.vic.edu.au
Applications close Monday 20 July 2026 at 11.59pm
Posted
14 July 2026
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