Medical Secretary, Part Time jobs in Sydney NSW

Candidate profile (title) Our team within IKEA

Candidate profile (text) - Default language At IKEA, our vision is to create a better everyday life for the many people. We believe that everything we do comes with the responsibility to create a positive impact on people, society and the planet. We are passionate about home furnishing, creating a positive life at home and sharing our tasty responsibly sourced food with the many people across the world.

We are guided by our cultures & values, creating a great place to work.
We stand for equality, diversity and inclusion.
We care about people & planet and promote health & wellbeing.
We nurture your development and provide career opportunities to unlock your potential.

Key responsibilities (title) What you need to know

Key responsibilities (text) • 5 weeks’ Paid Annual Leave, Paid Parental Leave, Family & Community Leave and much more

• 24/7 access to our Employee Assistance Program (EAP) for health and wellbeing support
• 15% Co-worker discount
• Co-worker uniform provided
• Free Co-worker parking
• Rosters published 4 weeks in advance
• Bonus programme (where eligible)
• Affordable, nutritious meals and complimentary drinks in the co-worker restaurant
• Benefits Membership, providing savings and discounts on everyday expenses, entertainment, retail, and wellbeing services through hundreds of participating providers
• Co-worker Loyalty Program, offering additional employer contributions to your superannuation (where eligible)
• Novated Leasing for Electric Vehicles (EVs) through our partnership with Flare, supporting a more sustainable way to drive
  

Additional Information

• These roles are Temporary (until May 2027) Part-time 38hrs/fortnight.
• These roles are based at IKEA Customer Service Office, Tempe, NSW.
• You have the availability to work Monday to Friday 9:00am - 5:00pm, on a rotating roster to support operational requirements.

Recruitment Process

• Shortlisted candidates will be invited to complete a pre-recorded video interview
• Selected candidates will attend a virtual or in-person interview with the hiring team

Team vision ( title) About this work area

Team vision (text) As People & Culture Administrator your responsibilities will include, but are not limited to:

• Ensuring all People & Culture administrative systems are accurate, efficient, and compliant.
• Acting as the first point of contact for visitors, co-workers, and external stakeholders, providing a professional and welcoming front desk experience.
• Managing day-to-day general office services administration duties, including, mail management, office supplies, and general office coordination.
• Providing first-level support for People & Culture enquiries, including policies, procedures, leave entitlements, and general employment-related questions.
• Maintaining an effective uniform management process and ensuring stock levels are appropriately managed.
• Supporting co-worker engagement initiatives, events, and recognition programs.
• Supporting the People and Culture Generalist with data reporting and other tasks where required.
• Completing other ad hoc administrative and office support tasks that contribute to a positive and efficient co-worker experience.

Let's connect Who you are

Let´s connect As People & Culture Administrator you are or have:

• Previous experience in an administration, office support, or People & Culture-related role.
• Excellent verbal and written communication skills, with the ability to confidently engage with a wide range of stakeholders.
• A customer-focused mindset and a professional, friendly approach when managing front desk and office enquiries.
• Strong organisational skills with the ability to prioritise multiple tasks and meet deadlines in a fast-paced environment.
• Strong attention to detail, analytical and numerical skills, supported by a high level of competence across Microsoft Office applications.
• The ability to work independently while also collaborating effectively as part of a team.
• A strong commitment to confidentiality and handling sensitive information with discretion.
• The ability to remain calm, adaptable, and solutions-focused when managing changing priorities.
• A genuine passion for creating a positive co-worker experience and supporting the success of the business.

Local section (title) We need people like you

Local section (text) At IKEA, work is so much more than a job. Come join us!

• Living our values
• Being your unique self, while respecting and including others
• A passion for home furnishing
• Performing & delivering while learning & developing
• Having fun!