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Medical Secretary jobs in Sydney Eastern Suburbs NSW

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    • Tech Savvy: High computer literacy with an ability to learn medical practice software quickly.
    • Stakeholder Liaison: Acting as a professional point of…
    • View all C.A.R.E. jobs - St Leonards jobs
    • Salary Search: Medical Secretary salaries in St Leonards NSW
    • Previous medical reception experience preferred.
    • Welcoming patients and assisting with enquiries.
    • Managing appointments and answering phone calls.
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    • Previous experience in a medical reception or administrative role (preferred).
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    • Employment Type: Permanent Full Time.
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    • Experience with GENTU medical software.
    • We are seeking an experienced, friendly and highly organised individual to join our busy practice on a Part time (…
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    • We are looking for a Casual Medical Receptionist to join Park Family Practice to be a key team member working collaboratively within the practice, providing…
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    • The role involves 8.5 hour shifts from Monday to Friday between the hours of 7 :20am-5:30pm .
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    • Employment Type: Ongoing Full Time.
    • Join the Office for Health and Medical Research at Ministry of Health for an exciting full-time ongoing opportunity and be…
    • Experience using Microsoft Office applications and patient administration or electronic medical record systems.
    • Monthly Accrued Day Off (only for full time).
    • You will be responsible for responding to requests for medical records as well as performing additional clerical duties.
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    • Cover for sickness etcetera must be guaranteed by the co-worker who is rostered off.
    • Essentials include previous experience in reception or customer service…
    • Experience in a medical or hospitality environment is preferred.
    • Technical Skills: Proficiency in basic office software and the ability to learn medical-…
    • Employment Type: Permanent Full Time.
    • The Ward Clerk is responsible for the efficient and effective delivery of administrative services that support the day-to-…
    • ✅ Previous medical experience (hospital or clinic setting).
    • This is not a standard receptionist position - we are looking for someone with a strong…
    • Support Emergency Physicians by scribing with real-time medical notetaking, ensuring the completeness of medical records.
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Medical Secretary
C.A.R.E.
·
3.2
St Leonards NSW 2065
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Job details

$35 - $50 an hour
Part-time
St Leonards NSW 2065

Full job description

Medical Secretary / Personal Assistant

About Us

Our busy, multi-practitioner specialist medical practice provides high-quality patient care in a fast-paced environment. We are looking for a reliable, highly organized, and professional Medical Secretary / Personal Assistant to join our dedicated clinical support team on a part-time basis.

The Opportunity & Pay Structure

We offer a structured career pathway with excellent financial progression as you master the role:

  • First 3 Months (Training Phase): Part-time flexibility at 2 days per week entry rate of $35.00 per hour to get you comfortable with our specialist workflows.
  • Month 4 Onwards : Transitioning to a step-up rate of $40.00 per hour.
  • Career Growth: Progressive pay structure scaling up to $50.00 per hour based on performance, autonomy, and ongoing mastery of tasks.

Key Responsibilities & Duties

  • Patient & Phone Relations: Confidently handling high-volume incoming phone calls and patient inquiries with maximum professionalism.
  • Appointment Scheduling: Managing comprehensive patient bookings, updating data fields, and keeping clinic workflows moving on time.
  • Financial Administration: Processing patient billing, processing Medicare or private health claims, and keeping clear records.
  • Surgical Coordination: Undertaking theatre bookings and coordinating directly with private hospitals.
  • Stakeholder Liaison: Acting as a professional point of contact for external medical specialists, hospital administrations, and clinical staff.
  • Diary Management: Directing surgeons' calendars, scheduling complex agendas, and handling personal assistant duties to the surgical team.

Key Requirements & Selection Criteria

  • Strong Communication Skills: Exceptional interpersonal, written, and high-level customer service capabilities.
  • Autonomy & Teamwork: A proven capacity to complete a diverse range of tasks under minimal supervision while remaining an collaborative, helpful team player.
  • Fast-Paced Adaptability: Excellent multitasking skills with a structured approach to working calmly in a high-volume workspace.
  • Tech Savvy: High computer literacy with an ability to learn medical practice software quickly.
  • Experience: Prior experience working within a specialist medical setting or acting as a personal assistant is highly regarded, but not mandatory. We care most about finding a reliable professional with a strong work ethic.

Pay: $35.00 – $50.00 per hour

Work Location: In person

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