Office Assistant Temp jobs in Sydney NSW

PLEASE NOTE: Applicants must demonstrate native or near-native fluency in spoken and written English. You will be speaking daily with elderly residents, their families, and aged-care facility staff, so clear, articulate, and natural English is non-negotiable: all applicants who demonstrate accented or stilted speech are immediately disqualified.

We are seeking a reliable, detail-oriented, and empathetic Administrative & Communications Assistant to join our busy pharmacy support office.

About the Role:

Operating from your own dedicated workspace above the main pharmacy floor, you will work closely alongside our Accounts Officer to handle the day-to-day administrative engine of our extensive aged-care portfolio.

This is not an accounting role—our Accounts Officer manages the ledgers and financial reporting—though it does involve bookkeeping duties. Your focus will be on the critical administrative, data-entry, and communication workflows that keep our operations running smoothly.

This role requires a balance of quiet, accurate data processing and compassionate, crystal-clear communication when talking to families and institutional stakeholders over the phone and via email.

Key Responsibilities:

• Phone & Email Correspondence: Handle daily incoming and outgoing enquiries from aged care facility managers, families, and suppliers with tact, patience, and absolute professionalism.
• Administrative Data Entry: Accurately enter, update, and maintain resident and billing records across our administrative systems.
• Account Follow-Ups: Assist with routine account follow-ups, logging queries, and contacting families regarding direct debits or outstanding balances under the direct guidance of the accounts supervisor.

What We Are Looking For:

• Communication Fluency: Excellent verbal and written English skills. You must be completely comfortable and articulate on the telephone, capable of navigating difficult and/or sensitive conversations.
• Tech & Data Savvy: Comfortable navigating computer systems, managing emails, and performing accurate data entry (familiarity with spreadsheets is a plus, though full on-the-job training on our specific systems is provided).
• Reliability & Organisation: A methodical approach to daily tasks and the ability to learn established office procedures and routines.

What We Offer:

• Remuneration: $28.00 – $33.00 per hour + Superannuation (commensurate with experience).
• Supportive Environment: A stable, secure role in a family-owned pharmacy environment where you are trained and supported.
• Clear Structure: Work under direct, structured supervision where your responsibilities are clear and well-defined.

To Apply:

Use the Indeed apply function, or submit your cover letter and attached resume to carltonrwpharmacy@gmail.com.

• Pay: $28.00 – $33.00 per hour
• Work Location: In person at 36 Carlton Parade, Carlton NSW

Pay: $28.00 – $33.00 per hour

Expected hours: 30.0 per week

Work Location: In person