Personal Assistant jobs

Executive Assistant – Occupational Hygiene Services

Occuhealth is a fully comprehensive occupational health and hygiene consultancy that has been operating throughout Western Australia for over 25 years. We specialise in occupational hygiene, respiratory and ear plug fit testing, health surveillance, and hazmat/asbestos services. Our operations are supported by a NATA-accredited laboratory, two offices, mobile vans and extensive on-site work. We pride ourselves in providing exceptional service and tailored support to our diverse client base.

The successful applicant will proactively support the team in driving improvement, efficiency, growth, development and compliance whilst working with them to develop and retain efficient, automated systems. Occuhealth is built on two core priorities: its clients and its people. If you have an awesome work ethic, take pride in providing exceptional service, and want to be a proactive member of this team’s growth, then read on.

We are seeking a highly self-driven Executive Assistant to support the overall efficiency and success of our Hygiene Team through professional, innovative and resourceful execution of administrative tasks. The role is currently 24 hours per week and for the right applicant, is expected to be full time before the end of 2026. The ideal spread of hours is Monday – Friday (4 days per week will be considered).

Duties include but are not limited to:

• Preparing client invoices, using necessary portals
• Working with the team and identify projects to automate systems, develop templates and address efficiency and system improvements
• Following up with clients for signed contracts, required documents and purchase orders
• Managing and completing supplier agreements and pre-qualification forms
• Client liaison and coordinating mobilisation requirements for all hygiene personnel travelling to FIFO/DIDO sites including arranging training, medicals, inductions, site access forms and booking travel and accommodation etc
• Proactively maintaining and monitoring site requirements - medicals, inductions, training qualifications and other documents for onboarding
• Processing timesheets and leave requests
• Supporting the submission of tenders and all relevant documentation
• Formatting and collating reports, data entry and sending feedback to clients
• Coordinating regular team meetings, training days and development programs

The following skills are required, for you to be considered :

• Previous experience as a Project Manager/Administrator, Executive/Personal Assistant, or experience on FIFO/DIDO sites, or WHS experience.
• Strong IT knowledge and adaptability with software systems
• Experience with Simpro will be highly regarded
• Outstanding organisational and time management skills
• Demonstrate strong verbal and written communication skills
• Ability to multitask, work autonomously and efficiently
• Have a good eye for detail and use discretion
• Experience or knowledge of construction or mine site workings is beneficial but not essential.

Occuhealth is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.