Project Support Officer jobs in Sydney NSW

Project Support Officer

Location: Parramatta (hybrid Parramatta office and work from home)

Employment type: Temporary Full-time up to 3 years

Salary: Clerk Grade 5/6, $99,938 to $110,271 pa, plus employer’s contribution to superannuation and annual leave loading

Your role

As a Project Support Officer, you will provide comprehensive day‑to‑day support across the project and program, including assisting the team with coordination of activities and deliverables, supporting systems and processes, and managing financial tracking and invoice processing. Maintains Smartsheet and other project reporting tools to monitor progress, track milestones, and produce accurate, timely reports for stakeholders. Performs governance and secretariat functions, including scheduling meetings, preparing agendas and briefing materials, capturing and distributing meeting minutes, and ensuring actions are tracked and closed out. Contributes to effective project delivery by maintaining organised documentation, supporting compliance requirements, and facilitating clear communication across stakeholders.

What you’ll do

As part of the Major Projects Team within Infrastructure and Assets, you will be responsible for but not limited to providing essential day‑to‑day support to the teams by coordinating administrative, financial, reporting and operational activities that keep the portfolio running smoothly.

Infrastructure & Assets, Major Projects is a high-performing, multidisciplinary team responsible for delivering complex capital works programs for the Department of Communities and Justice (DCJ). The team is recognised for its strong collaborative culture, working closely with internal stakeholders, industry partners, and service providers to achieve high-quality project outcomes.

Operating in a fast-paced and dynamic environment, the team adopts an agile approach to project delivery, enabling it to respond effectively to changing priorities and emerging risks. It brings together expertise across project management, design, procurement, and construction to ensure projects are delivered on time, within budget, and in line with strategic objectives.

The team is committed to excellence in governance, stakeholder engagement, and innovation, continuously seeking opportunities to improve processes, enhance efficiency, and deliver infrastructure that supports better service outcomes for the community.

What we’re looking for

The ideal candidate is highly organised, detail-oriented, and confident using a range of digital tools and systems, including Microsoft Office and Outlook. Experience in My Work Zone (MWZ), TRIM and SharePoint is desirable but not essential.

They bring strong administrative experience and can effectively manage competing priorities in a fast-paced team environment.

They are a collaborative team player who is flexible and willing to travel to project sites across the City CBD and Paramatta as required. While experience in infrastructure or capital works is advantageous, it is not essential.

A proactive and motivated learner, the candidate demonstrates a willingness to build new skills and adapt to changing project needs.

Download the role description.

We focus on hiring people who share our commitment and goals of inclusion, collaboration, adaptability, courage and integrity. If you meet the essential requirements and the role resonates with you, please apply – you do not need to meet every desired requirement for us to want to talk to you.

What We Offer

We offer a variety of benefits, including:

Want more information? Visit our website to see more information on Working for us.

We do work that really matters

Working for the Department of Communities and Justice (DCJ) provides lots of opportunities to make a real difference. We collaborate with other agencies and community partners, to improve lives and realise the potential of children, adults, families and communities. We're focused on breaking, rather than managing, disadvantage. It’s work that really matters.

Are you ready to join us?

Click apply, attach a cover letter (maximum 2 pages) outlining how you meet the requirements of the role as well as an up-to-date résumé (maximum 5 pages).

Applications close Wednesday, 10th June 2026 at 11:59pm AEST.

Got a question?

For more information about the role or what it’s like to work for DCJ, please contact the hiring manager Nikita Karr, Senior Program Manager, Major Projects on 0448 190 896 or at Nikita.karr@dcj.nsw.gov.au

If you’ve got a question about applying or would benefit from an adjustment in the recruitment process to help you perform at your best (including an alternate method submission of the application), please call Sarah Nguyen on 02 9765 5046 or via thikimyen.nguyen@dcj.nsw.gov.au

Visit Recruitment adjustments on the DCJ website to learn more.

Inclusion and Diversity lies at the heart of how we recruit

We continue to hire great people with a wide variety of skills, experience and backgrounds. This includes people with disability, Aboriginal and Torres Strait Islander People, women, people identifying as LGBTIQ+, culturally and linguistically diverse people, carers and other diversity groups.

To find out what DCJ are doing to build an inclusive and diverse workforce, visit Inclusion and diversity on the DCJ website.

Other Information

A talent pool may be created for future ongoing and temporary roles and is valid for a period of up to 18 months.

For more information visit Your recruitment journey on the DCJ website.

Thank you for your interest in this role. We look forward to receiving your application.

To keep up with recruitment opportunities at DCJ, follow us on Facebook: www.facebook.com/CareersatDCJ/

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