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Administration Support - job post

Government schools
4.0 out of 5 stars
Melbourne VIC
Full-time
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Job details

Job type

  • Full-time

Shift and schedule

  • Monday to Friday

Location

Melbourne VIC

Full job description

Overview

Work Type: Ongoing - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 3
Occupation: Education and training
Location: Melbourne - Southern suburbs
Reference: 1534655

Location Profile

Demonstrated ability to effectively manage facilities, infrastructure and stakeholder relationships within a Public Private Partnership (PPP) or similar contract management environment.

Selection Criteria

1.Demonstrated experience in providing high-quality administrative support in a school or similar environment, with the ability to manage competing priorities and maintain accurate records.
2.Highly developed organisational and time management skills, with the ability to coordinate daily school operations, including student attendance, excursions, and camps.
3. A commitment to supporting student wellbeing and the effective operation of the school, with an understanding of Department of Education policies, procedures and child safety requirements.
4. Excellent communication and interpersonal skills, with the ability to build positive relationships with students, families, staff and external agencies while providing professional customer service.

Role

This is a full-time ongoing position. Attendance is required Monday to Friday during school terms in accordance with the school's operating hours.
The School Administration Officer provides comprehensive administrative, student support and operational assistance across the school. The role supports the effective operation of the administration office, including student wellbeing programs, attendance processes, excursions, camps, financial administration and family engagement activities.
Working collaboratively with school leadership, teaching staff, education support staff, students and families, the School Administration Officer contributes to the delivery of high-quality administrative services that support student outcomes and the smooth day-to-day operations of the school.
The position requires strong organisational skills, attention to detail, the ability to manage competing priorities, and a commitment to providing a welcoming and professional service to the school community.
Key responsibilities may include:
  • Providing administrative support to school leadership, staff, students and families.
  • Managing student records, enrolment processes and attendance requirements.
  • Supporting student wellbeing initiatives and communication with families.
  • Coordinating administrative arrangements for excursions, camps and school events.
  • Assisting with financial administration processes, including purchasing and payments.
  • Maintaining accurate records and ensuring compliance with school policies and procedures.
  • Providing front office support and contributing to a positive school environment.

Responsibilities

  • Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
  • Provide administrative support to external service providers as required.
  • Manage the processing of student admissions, registrations, enrolments and transfers.
  • Provide required level of administrative support for school events, functions and projects.
  • Implement induction programs for new staff, volunteers and other workers to the school.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Applications close Wednesday 29 July 2026 at 11.59pm
Posted
16 July 2026
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