Temporary Administration jobs in Melbourne VIC

We are seeking a proactive and organized Administrative Assistant to support our day-to-day operations. The successful candidate will play a key role in coordinating installation projects, managing administrative tasks, maintaining records, and ensuring smooth communication between customers, installers, and suppliers.

Key Responsibilities

• Prepare and issue customer quotations and proposals.
• Follow up with installers and technicians regarding installation progress.
• Maintain accurate records of job status and project milestones.
• Track and update job progress reports to ensure timely completion.
• Coordinate stock purchases and maintain inventory records.
• Manage and update the company complaint register, ensuring issues are logged and resolved promptly.
• Liaise with suppliers, customers, and internal teams as required.
• Maintain filing systems, documentation, and administrative records.
• Assist management with general office administration duties.

Requirements

• Minimum 1 year of experience in an administrative, office support, or coordination role.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to multitask and work independently in a fast-paced environment.
• Strong attention to detail and problem-solving skills.
• Professional and customer-focused attitude.
• Must be an Australian citizen or hold Australian permanent residency (PR)

Desirable Skills (Advantageous)

Experience working with any of the following programs or industries will be highly regarded:

• VEU (Victorian Energy Upgrades)
• STC (Small-scale Technology Certificates)
• Solar Victoria programs
• Renewable energy, solar, electrical, or installation-based businesses.

Pay: $25.00 – $30.00 per hour

Work Location: In person