Urbis jobs

About us.

Urbis is more than just a consultancy. We are a multidisciplinary urban consultancy, inspiring and creating solutions for our ever-changing world. We empower our brightest minds with opportunities to push boundaries, collaborate and deliver exceptional, creative solutions for our clients and each other.

If you're looking to make transformational impact in our cities and communities, we're keen to meet you.

We pride ourselves on empowering our employees and supporting them to be the best they can be. Here you will make a tangible difference and create positive impact, while gaining enviable industry experience and broad exposure to the most exciting work.

The opportunity & how you will make an impact.

We are seeking a dynamic and proactive Team Administrator to join our Sydney office that will be supporting our Heritage team for an 18 month fixed-term position. The role demands a proactive, curious and self-motivated individual who takes initiative and is always seeking to improve their skills. You will be challenged with diverse and exciting tasks, ensuring that no two days are the same. If you're passionate about providing top-notch administrative support, we would love to hear from you.

As a Team Administrator every day is different! You'll make an impact by:

• Provide proactive administrative support to Partners and Directors of the wider Heritage team
• Document preparation, compiling, formatting, word processing and data entry.
• Coordinate travel, diary management, client meetings, team meetings and events.
• Assist with tender submissions
• Provide technical support on all Microsoft Office Suite programs and expense management system (Concur).
• Provide financial and technical support on the Urbis Practice Management system (BST), including the set-up of projects, tracking budgets and monthly invoicing.
• Collaborate around continuous improvement of existing administrative systems.
• Learn alongside an experienced team of design administrators.

About you.

We look for talented people who are purpose-driven and thrive in high-performing, inclusive and collaborative environments. You'll work across teams to bring out the best in others whilst bringing new thinking and energy.

We know everyone is different and bring different strengths and passions with them. In addition to yours, we're keen to connect with you if you bring the following experiences and attributes:

• Experience within an office support or team administrator position within a medium or large organisation would be highly regarded
• A proactive mindset and willingness to keep learning and developing your skills
• Intermediate to advanced level of experience using Microsoft products (Outlook, Word, Excel, PowerPoint, Teams)
• Sound commercial awareness and a strong respect for policies, processes and quality standards
• A collaborative mindset, to bring out the best in yourself and others while bringing new thinking to Urbis and our clients
• Passion for purpose-led work, and driving a positive legacy for our communities, clients and yourself
• Authenticity to foster respect, trust and advocacy in all your work interactions
• Confidence and decisiveness to drive high performance for yourself, others and our clients
• Innovation and creativity when solving complex problems
• A digitally curious mindset, that is keen to explore how technology can contribute to our experience and efficiency

Why Urbis?

We are passionate about purpose with impact. You'll join an organisation united by a shared goal: shaping cities and communities for a better future. Your work will help create a positive legacy through innovative and meaningful contributions. You're encouraged to bring your ideas, be bold and contribute to an environment built on connection, flexibility and authenticity.

We invest in your growth, with inspirational leadership experiences, structured development pathways and the freedom to lead your own way. We empower you to shape your career and your impact.
We believe in flexible benefits, performance-driven rewards and experiences that support you both professionally and personally-because what matters to you, matters to us.

Sound interesting?

If we sound like a great fit for you, and you are ready to make an impact, we'd love to hear from you.

Click on `Apply' for this job.' You can also confidentially connect with us via careers@urbis.com.au

#cityshapers #communitymakers #lifeaturbis

Recruitment Agencies - thank you for thinking of us. We have a preferred supplier agreements in place. We don't accept resumes outside of these arrangements. Should we receive a resume from you related to this role, an introduction fee will not apply.