How to Write an Effective Editorial Assistant Resume

By Indeed Editorial Team

Published 19 June 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

An editorial assistant supports executive editors in the publication of magazines, online articles and other written publications. They also assist other team members with administrative tasks, performing research and editing documents prior to submission to clients. Submitting a strong resume that showcases your skills and work experience can help you secure an interview when applying for an editorial assistant position. In this article, we share tips for writing your resume, list the common skills of an editorial assistant, discuss duties you can reference in the work experience section of your resume and provide a resume template with examples.

How to write a successful editorial assistant resume

When writing your editorial assistant resume, the following steps may be helpful:

1. Include a professional summary

Including a professional summary within your resume can be a great way to capture the reader's attention. It's also a good way to summarise your skills and experience that apply to the role. A professional summary on a resume is usually the first thing a recruiter reads when they review your job application. Because of this, it's important that you sell yourself and use positive language to encourage the recruiter to read the rest of your resume.

Related: How to Write a Resume Summary With Examples

2. Use keywords

Recruiters generally use an Applicant Tracking System (ATS) to identify keywords within a resume and shortlist potential candidates. Because of this, it's a good idea to use keywords throughout your resume to increase your chances of being invited for an interview. Keywords you may choose to use may include, for example, proofreading, written content, administration support and editing.

Related: ATS Resume Format Guide (With Template and Example)

3. Use professional formatting

Using a professional format for your resume is a great way to ensure your resume makes a good impression on the potential employer. To format your resume professionally, it's a good idea to use a clear font such as Arial or Calibri to ensure the document is easy to read. It's also helpful to minimise the use of bright colours in your document and use consistent spacing for your paragraphs to make your resume look visually appealing.

Related: Resume Format Guide (with Examples)

4. Share your work experience

Be sure to include a section in your resume to show the hiring manager what experience you bring to the role. If you haven't worked in editorial assistant positions, you can list your other work experience to show any transferable skills you may have. Showing the positions you've worked in, the duration of your employment and the duties you were responsible for can be a great way to share this information.

Related: How to Show Work Experience on Your Resume (With Example and Tips)

5. Proofread your document

A great way to showcase your writing ability and proofreading skills is to ensure your resume is free of errors before you send it to the recruiter. It's helpful to set time aside to proofread your document once you have written it to identify any potential spelling or grammatical errors. There are many online programs that offer typing assistance that can help you improve the readability of your document.

Skills to include in your resume for an editorial assistant role

It's a good idea to include some of the skills below in your editorial assistant resume to increase your chances of being offered an interview:

  • Writing skills: Writing skills are usually the key skills employers look for when recruiting a new editorial assistant. Having the ability to produce written material is important when working in this role, as it usually means you can support other team members by proofreading documents or writing small articles and blogs.

  • Communication skills: An important part of an editorial assistant's role is to communicate with other team members regarding workload, client requests and other aspects of the publishing process. Because of this, it's important you have strong communication skills and the ability to liaise confidently both by telephone and face to face.

  • Administration skills: One of the focus points of an editorial assistant's role is to provide administrative support to the writing and editing team. Being able to show experience in completing similar tasks can be helpful to prove your skills in this area.

  • Attention to detail skills: Showcasing your acute attention to detail is important when applying for a role as an editorial assistant. Attention to detail can assist you in proofreading documents and checking written content for any grammar or spelling errors prior to them being submitted to a client.

Related: Top In-Demand Skills in Australia and Skills Shortage

Common duties of an editorial assistant

You can list responsibilities that apply to an editorial assistant job in the work experience section of your resume to highlight your suitability for the role. The list below shares some of the most common duties an editorial assistant can expect to undertake:

  • liaising with stakeholders to negotiate deadlines for parts of the publishing process

  • assigning tasks to team members and freelance writers upon direction from the editor in chief

  • proofreading and providing feedback on written content

  • formatting documents prior to submission to clients

  • attending meetings to brainstorm ideas for written content

  • providing administrative support to editors and writers

  • reviewing invoices for contract and freelance writers prior to payment

Related: 20 Popular Careers for Writers (With Salaries and Job Duties)

A helpful template for an editorial assistant's resume

This template can be a useful guide when writing your editorial assistant resume:

[Full name]
[Email address] | [Phone number] | [City, State]

Professional Summary
[This section can include a brief summary of your work history and education. It can also highlight why you're applying for the role, along with your top skills. It's a good idea to limit this paragraph to three to five sentences to keep the reader engaged.]

Qualifications
[Qualification name]
[Institute name], [Date of graduation]

Certifications
[This section can include any certificates you have using bullet-point formatting.]

Work Experience
[Most recent job title] | [Employment dates]
[Organisation name]

  • [job responsibility]

  • [job responsibility]

  • [job responsibility]

  • [job responsibility]

  • [job responsibility]

[Second most recent job title] | [Employment dates]
[Organisation name]

  • [job responsibility]

  • [job responsibility]

  • [job responsibility]

Skills
[You can list your skills in this section. It's helpful to list them with a comma or pipe character separating each skill to make them easy to read.]

Related: Guide to Using a Modern Resume Template (With Tips and Examples)

Example of a resume for an experienced editorial assistant

Below, you can find a resume example for an experienced editorial assistant:

Matt Harman mharman@email.com.au | 042 546 2403 | Perth, WA

Professional Summary

Experienced editorial assistant seeking a new role within a motivated team. I have exceptional writing skills, strong attention to detail and I'm a great team player. I have two years of experience as an editorial assistant, and I value honesty and respect in the workplace and believe I can be a great addition to the Edit Team Co.

Qualifications
Bachelor of Arts (Digital and Social Media) (Professional Writing and Publishing), Swan University

Certificates

  • Certificate of Editing and Publishing

  • Professional Business Writing

Work Experience
Editorial Assistant | March 2020–Current
Jones Publishing Co

  • supporting the editing team with administrative tasks, including answering incoming telephone calls, organising mail and greeting clients prior to meetings

  • proofreading and checking online publications for grammatical errors prior to client submission

  • assisting the creative team with content research

  • managing and allocating workload to the editing team

  • verifying facts in written articles and returning any issues back to the writer for clarification

Freelance Content Producer | March 2019–March 2020
Self-employed

  • developed written content for websites, blogs and online articles

  • conducted research into topics to collate facts and data to support written content

  • proofread and edited content prior to publishing

  • created content for marketing campaigns

Skills
Communication | Administration | Computer skills | Time management | Teamwork

Related: How to Create a Stand-Out Resume (With Template and Example)

Example of a resume for a junior editorial assistant

Below, you can find a resume example for a junior editorial assistant:

Sarah Black sblack@email.com.au | 044 453 0328 | Sydney, NSW

Professional Summary
I recently graduated from South University where I completed a Master of Creative Writing, Publishing and Editing. I am now seeking employment as an editorial assistant where I can use my skills to support a team of writers in producing exceptional written content. I have a keen eye for detail and exceptional editing and proofreading skills. I enjoy working as part of a team and I am self-motivated with great organisational skills.

Qualifications
Master of Creative Writing, Publishing and Editing

South University, 2022

Certificates

  • Administrative Functions

Work Experience
Administration Assistant | September 2021–Current
Smith Publishing

  • providing administrative support to editors, writers and other team members

  • answering incoming telephone calls

  • arranging meetings for writers and content creators

  • responding to incoming emails and written correspondence

  • attending meetings to brainstorm ideas for content creation

Skills
Writing | Administration | Computer skills | Time management | Teamwork | Attention to detail | Editing | Proofreading

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