Executive Assistant Cover Letter Example (With Tips)

By Indeed Editorial Team

Published 31 May 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

A cover letter provides an opportunity to highlight key achievements from your professional career and relate them to your job application. A cover letter is a professional document that accompanies your resume when applying for a job. If you're applying for a job as an executive assistant, studying examples of cover letters can help you create your own. In this article, we provide an example cover letter, list executive assistant roles you might use this document for, share some common duties you may refer to, offer a step guide and share some cover letter-writing tips.

Executive assistant cover letter example

Here's an executive assistant cover letter example to assist you when writing your own:

Amber Dalton
04 1555 3456

Dear Mr. Bernard

I am excited to apply for the role of Executive Assistant at Yellowstone Corporation recently advertised on your company's website. I believe I have the skills and relevant experience required to excel in this position and that I would be a good fit in the culture at Yellowstone.

I noted in your advertisement that you're looking for someone with strong organisation skills, external stakeholder experience and the ability to manage complex travel requirements. In my current role at Universal Docs, I assist the CFO and CMO and regularly liaise with 100+ contacts on a weekly business. Furthermore, I was responsible for all calendar and travel scheduling for the Universal Docs South-East Asia conference series. My organisation skills are proven daily as one of my responsibilities includes preparing and editing financial and marketing reports.

With over six years in the financial industry, some of my other key achievements have been:

  • conducting research needed to assist in introducing a new CRM system in a 500+ employee global company

  • mentoring five administrative staff at Universal Docs

  • booking urgent executive meetings between multiple time zones

  • developing and implementing time-saving reporting processes

I have admired Yellowstone's trajectory in the last five years and was particularly impressed with your recent acquisition of Booker Notes. As noted on my resume, I joined Universal Docs through a merger deal and believe I would be an asset for your current transition period. I am meticulous, detail-orientated and an excellent communicator.

Thank you for taking the time to consider my application, and I look forward to hearing from you.

Kind regards,

Amber Dalton

Executive assistant roles

An executive assistant is considered a senior administrative position, as their day-to-day tasks are highly complex and have a lot of responsibility. Typically, executive assistants secure their role by moving through the pathway of entry-level administrative positions. These can include the following roles:

  • receptionist

  • secretary

  • administrative assistant

  • personal assistant

Related: 12 Administration Job Titles (With Salaries and Duties)

What does an executive assistant do?

An executive assistant is an administrative professional who provides business support to key executives in a company. You can refer to your daily tasks in previous roles in your cover letter to give employers a clearer idea of what you can do. Typical executive assistant duties include:

  • managing calendars

  • reviewing documents

  • bookkeeping

  • researching a variety of topics

  • managing phone and inbox on behalf of the manager

  • running personal duties for your manager

  • managing other administrative staff

Executive assistants can work across a range of industries and assist senior managers, legal partners, directors or even the CEOs of businesses.

Related: What Does an Executive Assistant Do? (And How to Become One)

How to write an executive assistant cover letter

The following steps can help you in crafting the perfect letter to secure a new role as an executive assistant:

1. Use a formal layout

Potential employers may look at your cover letter as an example of how you could draft documents for them in the future. For executive assistants, it's essential to ensure the cover letter looks formal and professional. Keep your cover letter to one page in length, use a simple serif font like Calibri or Times New Roman and have 2.5 cm margins to look professional and neat. For each new subject, have a separate paragraph and use sufficient spacing between lines, as this makes it easier to read.

2. Address your letter to the hiring manager

Executive assistants are known for their attention to detail and initiative. You can show off these skills when beginning your cover letter by addressing it to a real person. If there is a name on the job advertisement, use that. Research the business via social media or their company website to see if you can find the name of someone in HR or talent acquisition.

3. Describe yourself accurately

You may be working closely with one or more people in your role, so it's essential to show the type of person you are, so the company can tell if you're a good fit. State your name, your most recent or current role and some of your professional soft skills. These can include traits such as ambition, positivity, communication skills and the ability to lead or work in a team.

4. Outline your skills and past positions

In comparison to the interpersonal skills mentioned previously, this section mentions measurable achievements in your professional history. Try not to repeat anything verbatim from your resume, but be sure to reference anything notable. Examples of this could be:

  • coordinating travel for multiple executives

  • assisting in a large-scale event or conference

  • mentoring other staff

  • managing hundreds of external contacts

5. Express your interest in working with the organisation

Using specific details when stating your interest in the organisation can show the hiring manager that you're either familiar with their business or that you took the time to do the research. It also proves that you've taken the time to tailor your letter to their specific position.

You can use this section to show further how you may be a good cultural fit or asset to the company by drawing on your relevant experience to the company's trajectory. For example, I was impressed with your last fundraiser that raised two million dollars for disadvantaged children. I have experience in planning and executing fundraisers for Giving Org, raising over $6 million. This personalisation can help enhance your application.

6. Including a closing statement

End your cover letter on a friendly final note. Hiring managers read tons of cover letters a day, so ending with a thank you for your time can make a big difference. If relevant, a call to action for them to call or email you can also be a very effective tool.

Related: How to Format a Cover Letter (With Tips and Examples)

Other tips for writing your cover letter:

Below are some helpful tips for writing your cover letter:

  • Perform a thorough edit. Ensure you proofread your cover letter thoroughly. As an executive assistant, you're known for your attention to detail so your cover letter is a way to show this to your future employer.

  • Use professional terminology. A cover letter is a formal document, so it's great if the language used can reflect that. Avoid slang or casual language.

  • Keep it short. Try to keep your cover letter on one page. A standard length is three to four paragraphs.

  • Use lists: When discussing multiple achievements or a lengthy piece of information, bullet points help to make the information easier to read and more digestible.

  • Customise it for each role. Every position is different and an effective cover letter takes this into account. You can tailor it by highlighting experience in a relevant industry, company size or local area to prove why you're the best candidate for that position.

  • Write in an active voice. Cut out unnecessary filler words and write in the active voice to create an engaging document.

  • Include contact details. Even if these details are already available on your resume, try to make it as easy as possible for a company to contact you. You may consider adding your full name, phone number and email address to your cover letter.

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