How to Write About Yourself Professionally (With Tips)

By Indeed Editorial Team

Published 3 January 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Throughout your career, writing about yourself professionally may be a requirement. Writing about yourself professionally can be an opportunity to showcase your capabilities, skills and qualifications to prospective employers. Learning to write about yourself can be an important skill to master to help you gain employment and advance your career. In this article, we give eight tips on how to write about yourself confidently and provide examples for guidance.

How to write about yourself in different situations

Knowing how to write about yourself can help you build a professional profile across different mediums. Some situations where writing about your credentials may be a requirement include:

  • resumes and cover letters

  • professional social media platforms

  • business websites

  • career advancement opportunities

  • biographies

Here are eight tips to help you successfully write about yourself in these situations:

1. Know your audience

When writing a resume, depending on your audience, including considerable detail about your experiences and skills may be beneficial. For example, a potential employer may seek in-depth information about your professional capabilities. Whereas, if you're writing a biography for a business website, your audience may be less interested in finer details. Successfully writing about yourself includes highlighting your most significant achievements and speaking to your values and capabilities concisely.

Related: 7 Powerful Ways to Start a Cover Letter (With Examples)

2. Select the appropriate voice: first or third person

Writing a cover letter or resume in the first person can help your reader engage with you on a more personal level. The first person language often helps you appear more natural and conversational. When writing a resume, it can also be common to leave out pronouns. For example, an event manager writing in the first person might write, 'Coordinated large-scale client functions' instead of writing 'I coordinated large-scale client functions'.

Biographies can be in either first or third person depending on the platform and intended audience. For example, biographies on professional social media sites are often in the first person, whereas many business websites use the third person to highlight the skills and experience of team members.

3. Write a strong introduction

A concise, well-written self-introduction may attract a potential employer's attention and increase the probability of them continuing with the rest of the document. Including a brief statement that accurately describes relevant skills and qualifications may help prospective employers determine if you're the right candidate for the role. It may also be beneficial to add a reference to your soft skills, such as leadership, flexibility, problem-solving, dependability and integrity. These can also include your personality traits and behaviours.

Related: Hard Skills vs. Soft Skills

4. Include your most relevant professional experience

Your most relevant professional experience often follows your introductory statement. It may be worth detailing your key skills and qualifications at the outset of your letter and being discerning about the information you include in the body. You may have a wide range of capabilities, but it's important to focus on the experience that could position you well in the reader's eyes.

Related: How to Write a Cover Letter

5. Highlight significant personal achievements and awards

When you highlight your significant personal achievements, you show people what they can gain by entering into a professional relationship with you. Learning to share your accomplishments confidently is an important part of learning how to write about yourself. Advocating your strengths and achievements in a professional document is an encouraged practice that shows employers your self-confidence. When you have confidence in yourself, the employer can likewise have confidence in you.

The professional achievements you might highlight include awards, promotions and quantified business achievements. You can also add personal achievements that highlight more soft skills, such as dedication and drive. An example might be sport achievements or charitable works.

Related: How to List Achievements on Your Resume (With Examples and Tips)

6. Provide personal examples

When you share something personal about yourself, you help your reader contextualise the information you have provided. This can allow the reader to attach the skills and accomplishments you have listed to you as a person, not as a document or a piece of writing. The personal information you include could reflect your genuine interests, family details, beliefs or values.

7. Use a polite and friendly tone

A polite tone on personal business documents may help balance formality with friendliness. Documents such as resumes, cover letters and biographies are formal documents that require a professional tone of voice. By also including an element of your personality in your document, you can showcase a friendly approach.

At times, it may be appropriate to write personal documents in a casual tone. Many business websites use conversational English to engage readers and connect at a more familiar level. Using the correct tone for your personal document is likely to involve some research into your audience and the medium you intend to use. You could research how others are writing about themselves on similar platforms to find relevant examples.

8. Proofread and edit

Error-free documents help your reader evaluate you positively. There are editing tools available online that can be useful for searching your text for errors. You can also read your document out loud to hear how it sounds. This is a great way to notice unnatural sentences that could use refining.

It may also be worth having someone else review your document or wait a day after writing it to proofread. This way, you're less likely to skim over mistakes. In addition to looking for misspelt words and grammatical mistakes, consider your sentence structure, the length of your paragraphs and the general flow of the document.

Related: How to Write a Personal Statement That Gets Noticed (With Examples)

Examples of professional self-writing

Here are some examples of various ways to write about yourself:

Formal biography

Here is an example of a formal biography written in the third person:

Example: 'Sarah Jones is a senior Human Resources Manager with over a decade of proven experience in recruitment and executive search. Sarah has held leadership roles in two top-tier recruitment firms, where she specialised in financial services and information technology. Sarah has led numerous high profile executive search assignments and has gained a strong reputation in the industry as an ethical and methodical recruitment agent.'

Introduction

Here is an example of a self-introduction statement for a website designer:

Example: 'I am a dedicated web design and IT professional with proven leadership and problem-solving skills.'

Cover letter

Here is an example of information a marketing officer may include in the body of a cover letter:

Example: 'I am a competent marketing and communications executive with six years of experience working for large organisations in the pharmaceutical industry. I am solely responsible for managing the social media campaigns for the retail division of Marketing and Co. in my current role. My focus is to create content that drives decision-making and grows the organisation's online audience to increase sales.'

Personal achievements

Here is an example of how a research analyst might write about their achievements:

Example: 'I achieved Honours in my Bachelor of Economics at Sydney University and have built a strong career as a research analyst. I was recognised for my commitment and contribution to the industry by winning the 2019 Australian Analyst Awards. I am also proud to share my voluntary contributions, in which I have been serving food to the homeless for over three years. This is a rewarding and character-building initiative which I am thoroughly grateful to be involved in.'

Personal biography

Here is an example of how you can add personal information to a professional biography written in the third person:

Example: 'Simon believes that strong team dynamics are essential in the workplace⁠, a concept he lives out through his interest in playing and coaching soccer and supporting his young family of five.'

Conversational biography

Here is an example of a conversational biography written for a search engine optimisation (SEO) specialist:

Example: 'I am an SEO Strategist who is extremely good at one thing and that is helping small and medium-sized businesses rank for their targeted keywords. My goal is to help smaller clients compete in the playground of much larger businesses. I meet that goal regularly with qualified results and seriously happy clients. My most recent work took a client's non-ranking website to page one of the search engine in two weeks. My own website ranks on page one for over ten different SEO related keywords. I've got plenty of similar examples, plus the drive to put your website on search engine radars in record time.'

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