How to Write an HR Administrator Resume (With Example)

By Indeed Editorial Team

Published 20 June 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Writing a good HR administrator resume is essential for obtaining a position in an HR department. HR administrators typically play a central role in supporting employee-related business operations, including recruitment, retention, culture, payroll and staff training. Understanding what to include in an effective HR administrator resume can be beneficial if you're looking for an HR role. In this article, we explain what an HR administrator does and what an HR administrator's resume looks like, provide steps for writing your resume, list some resume writing tips and include an example that may be useful when you start your resume.

What is an HR administrator resume?

An HR administrator resume is a document you use when applying for HR roles, which outlines your suitability for the position. While there are various specialities within an HR team, such as diversity and inclusion, recruitment, training or compensation, some typical responsibilities of an HR administrator include:

  • organising employee records

  • updating internal databases

  • onboarding new employees

  • creating and distributing HR policies or procedures

  • assisting with training and professional development

  • reviewing and analysing employee information, such as leave trends

  • recruiting, interviewing and hiring new employees

Your resume is a chance to showcase your skills, knowledge and qualifications for the position. A resume for a professional HR role is ideally around one to two pages long. A well-written resume makes a positive first impression on a hiring manager and helps you proceed to the next stage in the recruitment process. Your HR admin resume is an opportunity to communicate why you're a good fit for the position. In addition to demonstrating your capabilities for the role, your resume also shows a hiring manager your professionalism, organisational skills and attention to detail.

Related: What Does an HR Administrator Do? (And How to Become One)

How to write your HR admin resume

Consider following these steps when writing your HR admin resume:

1. Include your contact details

The first step in writing your resume is to include your key contact information. Having these details in the header of your document can make it easier for a hiring manager to contact you for an interview. Your contact information includes your phone number, email address and your city or suburb. It's not necessary to list your complete address.

2. Write a professional summary

A professional summary provides the hiring manager with a brief overview of your experience and skills. It's typically around 2 to 3 sentences long. Given that it's one of the first things a hiring manager reads, the summary is an excellent opportunity to highlight your achievements and make a positive first impression.

When writing your summary, it's good to review the job description and look for any mandatory requirements or skills the employer is seeking. For example, if they're looking for an HR administrator with a minimum of two years of experience and you have this, consider including that in your professional summary. Listing it at the beginning of your resume helps a hiring manager see you meet the job requirements.

3. Outline your work experience

The work experience section is one of the most crucial parts of your resume, as it outlines your relevant professional experience and demonstrates your capabilities. This section includes any previous employment, internships or other volunteer experiences. When listing your experience, start with your current or most recent position and then list additional experience in reverse chronological order. Include the job title, the name of your employer, the location of the business, the dates of employment and the key responsibilities.

Using bullet points when listing your responsibilities can help ensure it's easy for a hiring manager to read. Using strong, active verbs to express your responsibilities helps demonstrate the value you bring to an organisation. For example, as an HR administrator, you may wish to use words such as assisted, created, contributed, organised or handled. When listing achievements, aim for quantifiable information that shows the result of your work. For example, as an HR administrator, you could write that you created a new procedure that reduced onboarding time by 25% for all new employees.

4. List any relevant skills

Listing your skills in a separate section allows a hiring manager to quickly see whether you have the skills for the role. It's also important to include these skills in the work experience section to show how you apply them in practice. For example, using your talent management skills to develop leadership pathways for existing staff resulted in 10% greater staff retention over three months.

HR professionals often require a good balance of soft skills and technical skills. Soft skills may include conflict resolution and negotiation, while technical skills may relate to areas such as database management. Other skills that you typically see on a resume for an HR administrator include:

  • training and professional development

  • recruitment and onboarding

  • talent management

  • employee relations

  • communication

  • organisation

  • attention to detail

  • collaboration

5. Detail your educational history or qualifications

Your educational history can show a hiring manager the knowledge you've gained through formal education. Like your work history, list your education in reverse chronological order, starting with the most recent. Include the name of the course, the name of the institution, the location and the date you completed your studies.

You can include your expected graduation date on your resume if you're still studying. In addition, you can include a bulleted list of any essential knowledge or technical skills gained through your training, along with any academic achievements or awards. If you don't have much work experience, consider placing the educational section before your work experience on your resume. Highlighting knowledge you gained through study can help show a hiring manager that you have the technical expertise for the role.

Related: What Are HR Qualifications? (And How to Obtain Them)

Tips for writing your resume

Here are some tips that may be helpful when writing your resume:

Tailor your resume

It's essential to write a new resume for each job application to ensure it's relevant to and tailored for the job and the organisation. This can make a great first impression on the hiring manager. While it can be time-consuming, it allows you to include the necessary skills or requirements for the role within your resume. Matching your skills to the job posting and using exact language can increase your chances of getting an interview, as it shows your suitability. Consider creating a template of basic information that you can use as a foundation when writing your resume.

Do your research

Researching the organisation you're applying to work for is important for many reasons. Learning about the culture and working conditions can help you understand whether it's a suitable workplace for you. You can also gain an understanding of the company's values and mission, which may be important for you if you're looking to align a company's values with your own.

For example, working for a company that's passionate about reducing its carbon footprint may be important to you, which you can reference on your resume. Consider researching the company's website and social media, chatting with anyone you know who works there or reading customer reviews. Each of these can provide useful insights for your resume or for an interview.

Proofread before sending

When writing your resume, it's essential to proofread it before submitting your job application. It's a good idea to take a break after you've written it and come back after a few hours to look for any spelling mistakes, typos or errors in dates or business names. Having an error-free resume that reads well can make a positive first impression. Strong communication abilities and attention to detail are important skills for an HR professional.

Resume example for HR administrators

Here's an example of an HR administrator's resume that may be useful when writing yours:

Melinda Wong
Broadmeadows, Vic | 0156-666-789 | mwong@email.com

Professional Summary
Motivated HR professional with over eight years of administrator experience. Demonstrated skills in creating recruitment procedures, responding to employee questions and assisting with training. Passionate about streamlining recruitment processes and onboarding staff to maximise employee engagement and retention.

Work Experience
HR specialist
Broadmeadow's Community Civic Centre
Broadmeadows, Vic
November 2017–Current

  • manage employee records and payroll for over 50 employees

  • overhaul onboarding process, introducing improvements that increased new employee engagement by 25% within three months

  • investigate and support employee claims and disputes

  • maintain optimal employee levels by tracking vacancies, long-term leave and other absences and working with business units to support managers and teams with additional resources

  • implement new policies that focus on improving employees' mental health, reducing turnover by 15% over six months and increasing employee engagement by 25%

Human resources assistant
Melbourne Community Partnership
St Kilda, Vic
June 2015–October 2017

  • supported HR team with general administration, as I managed employee records, organised files and responded to internal and external enquiries

  • assisted with the onboarding process for new staff, including orientation and seeking feedback on the process

  • scheduled and participated in job interviews with prospective employees

Skills

Database management software | Employee onboarding | Employee training | Organisational skills | Time management skills

Education
Bachelor of Business (Human Resources Management)
Melbourne Central University
2014

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