5 Steps to Writing a PMO Resume (With Tips and Example)

By Indeed Editorial Team

Published 15 May 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Project management offices (PMOs) are responsible for establishing and maintaining standards for project management within the workplace. If you have an interest in working in a PMO, there are many roles to consider. Knowing how to write a PMO resume and what skills to include can help you highlight your expertise to a hiring manager. In this article, we define what a PMO resume is, explain what a PMO does, offer a step-by-step guide for writing your resume, list some tips to consider when creating it and provide an example for your reference.

Related: What Does a PMO Analyst Do? (Duties and Requirements)

What is a PMO resume?

A PMO resume highlights skills and qualifications that might be useful when working within a PMO. The goal of such a resume is to showcase your experience so a hiring manager can quickly identify whether you might be a good match for the role. Your resume is an opportunity to include all the information that might be relevant for the position and is your first introduction to your potential new employer.

Related: How to Create a Stand-Out Resume (With Template and Example)

What is a PMO?

A PMO is a team responsible for setting and maintaining project management at an organisation. They can create best practices or processes that help a project meet its objectives, such as hitting deadlines and managing budgets. There can be various roles within a PMO, including a director, manager, analyst, coordinator and administrator.

A PMO manages various business projects from start to finish. Typical tasks may include setting schedules, establishing the boundaries of a project and assigning tasks to team members. Depending on the role, this can involve acting as a liaison between project sponsors and the project team. Working within a PMO usually requires good organisational, communication, time management and relationship management skills to ensure a project progresses and stays within budget. You can impress employers by detailing skills and experience in these areas on your resume.

Related: What Is Project Management and How Can It Lead to Success?

5 steps to writing a PMO resume

When writing your resume, following these steps can help:

1. Include your contact details

Use the header section of your resume to include your key contact details. Placing them at the beginning of your resume means a hiring manager can quickly contact you if they wish to invite you to an interview. It might be best to include your contact number, ideally a mobile phone, email address and the suburb and state where you live.

2. Create your professional summary

A professional summary allows you to outline your qualifications, skills and experience relevant to the role. A good summary is usually around two or three sentences and shows the value you can bring to the organisation. For example, as a PMO manager, you may wish to include your strong organisational skills and ability to manage relationships effectively.

As the summary is one of the first parts a hiring manager looks at, you may consider matching your skills to the job description. A well-written summary that you've explicitly created for the role can encourage the hiring manager to keep reading your resume to discover more about you.

3. Detail your work experience

If you're applying for a PMO role, it's important to demonstrate your experience. You can include your work history, going back no more than 10 years, starting with your most recent or current position. Listing your work experience in reverse chronological order can help a hiring manager track your career progress. It can also allow you to show the skills you've gained throughout your career. When listing your experience, it's usually best to include your job title, employer name, location, dates and primary responsibilities.

It might be a good idea to use bullet points so a hiring manager can easily find the relevant information. For example, if you're applying for a coordinator role, you can highlight how you may contribute to the team and emphasise your communication skills. If you have limited experience, consider including any positions which helped you develop relevant skills for an entry-level PMO role, such as time management. In addition, you can mention any transferable skills you find in the job description or achievements that demonstrate the value you can bring to the PMO team.

Related: How to Show Work Experience on Your Resume (With Example and Tips)

4. List your skills

Including your skills in a separate section can help a hiring manager quickly identify if you have the requirements for the role. Using a bulleted list can offer a straightforward format that's easy to read. Working in a PMO requires technical and soft skills. Technical skills may include proficiency in using specific project management tools or data analysis. Soft skills may consist of problem solving, collaboration or leadership.

5. Detail your education and qualifications

Listing any relevant qualifications, including degrees, can show a hiring manager that you have the necessary knowledge for the role. Some roles can also have minimum educational requirements, particularly in senior positions. You can include the name of your qualification, the institution you attended, the date of completion or graduation and any key course details. For example, if you've completed professional training, such as a project management course, you can include its details in this section along with any topics you've covered.

Tips to write a customised resume

When writing your resume, you might consider the following tips:

Review the job description

The job description typically lists the experience, training and skills the hiring manager is seeking. You can identify the keywords and try to include them on your resume. Also check any requirements of the position and mention them where possible. For example, if the job description asks for a minimum of five years working in a PMO, consider including this experience in your summary so it's easy for a hiring manager to notice.

Write a new resume for each job

Creating a new resume for each job can help ensure that you're covering the requirements that appear in the job description. A strong alignment between your resume and the necessary skills, experience and education the role requires can help enhance your prospects of moving forward to the next stage of recruitment. Consider developing a resume template to use as a base. You may also wish to create a library of your critical skills and achievements.

Research the organisation

Understanding more about an organisation can help you write a better resume. Try to incorporate the values and language that appear on the organisation's website and consider including anything you'd like to achieve in the role within your professional summary. This can demonstrate how you can contribute to the organisation's goals and show that you genuinely want to work for the company. It might be a good idea to focus on what you can bring to the organisation rather than why you want the job.

Proofread your resume

Working in a PMO typically requires attention to detail. This is a useful skill when coordinating or managing projects. Submitting a resume that reads well and is free from errors can help you show your skills to an employer.

Project management office resume example

You may find it helpful to read an example resume before you write yours. Here's an example for your reference:

Jacinta Sylas
jsylas@email.com | 0445-689-006
North Geelong, Vic

Professional summary
Results-driven PMO analyst with over seven years' experience in project management and strategic planning. Experienced across multiple industries and passionate about working in aged care. Would love to implement changes to enhance organisational efficiency at TriStar Planning Specialists.

Work history
PMO Analyst
August 2020-current
Diamond Logistic Solutions, Melbourne, Vic

  • ensure compliance with project procedures

  • assist with project closures and run performance analyses for sponsors

  • prepare financial summaries

  • manage multiple projects with $5 million budgets or higher

  • develop various support systems that increased productivity and efficiency on cross-functional projects by 15% over 12 months

PMO Project Analyst
March 2017-July 2020
Netext Services, Geelong, Vic

  • supervised two project coordinators, provided training and support when required

  • supported the PMO Manager with guidance on design to the final delivery of the project

  • assessed financial controls and systems, introduced new monitoring, recorded and forecast tools, resulted in cost savings of 12% over three months on project expenses

PMO Analyst
March 2015-February 2017
Tipo Management, Geelong, Vic

  • analysed all project management reports to administer and track project plans

  • identified areas requiring improvement by leading workshops and documenting recommendations with crucial stakeholders

  • called project reports for monthly review by the project director

  • undertook further reviews to provide recommendations to the project manager

Skills

  • excellent communication skills

  • data analysis and metrics reporting skills

  • best practice for measuring ROI

  • good attention to detail

  • strong organisational skills

  • ability to prioritise and act autonomously

  • critical thinking and analytical skills

  • proficiency in document management systems

Education
Agile Project Management Foundation Course
2018

  • explored the value of using a common approach to project management

  • learnt about the Agile project management team roles, including the methodology of Agile

  • understanding the Agile principles, processes and themes and how to best integrate them to support project management

Bachelor of Business
Blue Peninsula University, Geelong
2015
With a major in project management, this course provided access to innovative business trends and assistance in developing valuable soft skills and gaining technical business knowledge.

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