How to Write a Project Officer Resume (With Example)

By Indeed Editorial Team

Published 7 November 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Finding a role as a project officer requires candidates to show skills such as teamwork, time management and problem-solving. A well-written resume can be an essential first step to securing an interview and gaining employment in a project officer position. Understanding the components of a strong resume may help you highlight your skills and experience and catch the attention of recruiting teams. In this article, we explain how to write a project officer resume, provide a resume template and example and give tips to help you create a professional-looking document.

How to write a project officer resume

Knowing how to craft a project officer resume can help you showcase your strengths as a candidate and progress your application. Project officers assist larger teams in managing and executing projects or programs. They often handle a variety of practical and administrative tasks, including scheduling, budgeting and general documentation. By facilitating communication between the project's interested parties and monitoring project timelines, project officers ensure teams can complete projects smoothly and efficiently. You may follow these steps to write a resume for a project officer position:

1. Review the job description

Reviewing the job description's key requirements helps you tailor your document for each role. While many project officer jobs require similar skills and experiences, each position's criteria can differ. As project officers can work in almost any industry, candidates with skills in a specific field, such as education, may have an advantage over other candidates. Individual companies may also emphasise a specific skill, such as the ability to liaise with different sectors or the capacity to meet strict deadlines. As you write your resume, note the job listing's skills and requirements and address as many as you can.

Related: How to Become a Project Officer: Step-by-Step Guide

2. Choose a format

Choosing a suitable resume format can help you emphasise your strengths as a candidate. There are two main formats you can use, depending on your circumstances. If you already have experience in project administration, you might choose a reverse-chronological format. This format lists roles from most to least recent, allowing you to display your professional achievements and previous duties as a project officer. If you have minimal experience, an alternative is a functional format. This layout focuses on education and transferable skills. It can be a great way to convince recruiters of your suitability, despite a lack of prior experience.

Read more: Resume Format Guide (With Examples)

3. Include contact details

This basic step ensures recruiters can contact you after reviewing your resume. It's typical to position this section at the top of your page. Include your full name, phone number, professional email address and your home city and state or territory. While your exact address isn't necessary, you can provide your general location if the job posting indicates a preference for local candidates. To alert the reader to your specific area of expertise, you might also list your professional title alongside your name, such as Senior Project Officer.

Related: Why the Job Title on Your Resume Matters (With Examples)

4. Write a professional summary

A professional summary is a useful way to introduce your resume. It's a short paragraph that outlines your years of experience, key skills and professional accomplishments. To tailor it to the position you're applying for, you might include your professional title and the full name of the advertised role. You may also explain briefly how your skills and expertise can help the company achieve its objectives. If you have minimal experience, a second option is a professional objective, which is like a professional summary but focuses on education, goals and transferable skills.

Read more: How to Write a Resume Summary with Examples

5. Describe your experience

Most resumes contain a section on work experience. Even if you have limited experience as a project officer, you can include other roles that required similar skills and duties. For instance, jobs involving administrative tasks or strong time management. This section typically forms the main body of your resume. To create a professional-looking document, ensure a consistent layout for each job. Begin with the position title, then the dates of your employment and your employer's name. Beneath this, you can list your key duties and accomplishments.

Read more: How to Show Work Experience on Your Resume (With Example and Tips)

6. List technical and interpersonal skills

Listing your skills can give the recruiter an immediate idea of your competence and suitability. Your interpersonal skills show your suitability of character, while your technical skills demonstrate your ability to achieve practical results. To distinguish between your hard and soft skills, you might list each type beneath separate subheadings. Interpersonal skills for a project officer role may include collaboration, organisation and problem-solving. Your technical skills might be external party management, project contract interpretation and project management software.

Related: Management Skills: Definition and Examples

7. Provide education and certifications

While there are typically no education requirements for a project officer role, employers may look for evidence of formal training. If you've completed a project management course, include it in the education section of your resume. This might be a certificate, diploma, graduate certificate or degree. Formal training shows potential employers you have the fundamental knowledge and skills to succeed in a role as a project officer. If you've completed several tertiary courses, you might limit this section to your most recent or highest qualification.

Related: 16 Certifications That Can Boost Your Salary and Career

Resume template for a project officer

Here's a template to craft a resume for a project officer with three or more years of experience:

[First name] [Last name], [Degree or certification if applicable]
[Phone number] | Email address] | [City], [State]

Professional Summary
[Two to three sentences that highlight years of experience, relevant skills, education or certifications and achievements as a professional.]

[Job Title] | [Employment dates]
[Company Name] | [City], [State]

  • (Strong verb) + what you did (more detail) + reason, outcome or quantified results.

  • [Job duty]

  • [Job duty]

  • [Job duty]

  • [Job duty]

[Job Title] | [Employment dates]
[Company Name] | [City], [State]

  • (Strong verb) + what you did (more detail) + reason, outcome or quantified results.

  • [Job duty]

  • [Job duty]

[Skill] | [Skill] | [Skill] | [Skill] | [Skill] | [Skill]

[Degree and major], [Name of school or university]

Related: How to Create a Stand-Out Resume (With Template and Example)

Resume example for a project officer

This example may suit a candidate with at least three years of experience as a project officer. It can provide you with further guidance when preparing your resume:

Lilith Tork
+61 5536 8762 | | Melbourne, VIC

Professional Summary
Organised and proactive project officer with over three years of experience providing support for large and small projects across various industries. Proven ability to ensure smooth and timely project delivery through strong organisational skills and excellent verbal and written communication. Looking to apply a motivated and collaborative attitude to the project officer role at Westing Transport Solutions.

Project Officer | March 2020–September 2022
Martin Global Ltd. | Melbourne, VIC

  • Collaborated with project teams to provide administrative, operational and logistical support, ensuring each project met its deadline

  • Managed practical project logistics through organisation of contracting, procurement, travel arrangements and financial management, ensuring timely start to each project

  • Coordinated overseas relocation of several senior project advisers, contributing to the successful completion of 4 major projects over 2 years

  • Interpreted and applied policies to ensure 100% project compliance with international standards and laws

  • Initiated and supported continuous flow of information between key interested parties, allowing teams to complete projects in line with schedules and to the highest possible standard

Executive Assistant | February 2018–January 2020
Western Healthwise | Melbourne, VIC

  • Assisted deputy president through daily management of appointments, meetings and incoming and outgoing correspondence, ensuring the president prioritised key responsibilities

  • Organised regular executive meetings and committees, including arranging venues, taking minutes and distributing papers, allowing for efficient communication between various groups

  • Engaged with HR processes, including submitting leave requests, managing changes to work arrangements and escalating queries, contributing to 10% increase in employee satisfaction

Problem-solving | Time management | Collaboration | Client liaison | Management software | Document preparation

Bachelor of Business (Business Management), Flinton University

Related: What Does an Executive Assistant Do? (And How to Become One)

Tips for writing an effective resume

These tips can help you highlight your skills on your resume and attract the attention of recruiting teams:

  • Use powerful action words. Powerful verbs such as initiated, led and created can show recruiters your motivation and your ability to achieve results. Using action words to introduce each bullet point in your work experience section can help you focus on tangible accomplishments, rather than basic duties.

  • Focus on measurable achievements. Using facts and numbers is another effective way to provide evidence of your competence. When writing your experience section, use numbers to support your claims about past achievements.

  • Proofread your document. Proofreading is key to a well-written and professional-looking document. Before you submit your resume, ensure your grammar and spelling are correct and check for unnecessary words or clumsy sentences.

  • Include keywords. Meeting a job posting's keywords can help recruiters notice and select your resume. Where possible, meet as many keywords as you can which relate to skills, education and prior experience.

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