How to write a Systems Administrator job description

Your job description is the first touchpoint between your company and your new hire. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

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Systems Administrator job title

A great job title typically includes a general term, level of experience and any special requirements. The general term will optimise your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialised, consider including the specialisation in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

Examples of Systems Administrator job titles

    Systems Administrator (Entry Level)
    Systems Adminstration Representative
    Systems Administrator
    Systems Manager
    Computer Systems Technician

Systems Administrator job summary

A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit.

Example of a Systems Administrator job summary

Our company is in need of a talented and focused Systems Administrator to monitor and control our computer systems. Since we’re currently expanding, we need a strong candidate who is excited about the opportunity to manage and improve the performance of a increasingly large network. Applicants should be ready to quickly troubleshoot hardware and software problems. The ideal candidate will possess the ability to analyse system problems from a variety of angles in order to find the root cause and fix it quickly. The Systems Administrator should also possess great verbal and written communication skills and the willingness to learn everything about our computer system.

Systems Administrator responsibilities and duties

The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organisation and who the employee reports to.

Examples of Systems Administrator responsibilities

    Handle maintenance and operation of our computer systems
    Set controls on computers and other devices, respond accordingly when errors occur and maintain records of job runs
    Analyse common issues and take steps to reduce or eliminate them, and collaborate with other IT personnel and seek help from supervisors to develop relevant solutions
    Perform preventative maintenance on hardware and software, troubleshoot malfunctions and call for repairs as needed
    Maintain equipment inventories and order supplies and hardware accordingly
    Ensure the security and privacy of the system for our clients

Systems Administrator qualifications and skills

Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful hire. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

Examples of Systems Administrator skills

    At least two years of experience as a Systems Administrator or related role
    Tertiary qualification in computer science or related field
    Excellent problem-solving skills
    The capability to work well in high-pressure situations
    Great written and verbal communication ability
    The willingness to learn the technical skills needed to manage our computer system, including use of network monitoring software and database software

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