Administration Assistant jobs

• APS Level 6
• Canberra, ACT
• APS6: $101,833 - $111,979 + 15.4% superannuation

About the Department of Education
We contribute to Australia's economic prosperity and social wellbeing by creating opportunities and driving better outcomes through access to quality education and learning.

The Role
The Executive Assistant (APS6) to the Deputy Secretary provides high level administrative support and ensures the effective and efficient operation of the Higher Education, Research and International Group on a day-to-day basis.

The Executive Assistant is the first point of contact for enquiries and will use excellent customer service skills to interact positively and professionally with a range of internal and external stakeholders. The fast-paced and diverse role will require you to demonstrate initiative, discretion and the ability to manage competing priorities within tight time frames.

Duties and Responsibilities
In this role, your responsibilities will include the following:

• Managing and organising the diary and emails for the Deputy Secretary including scheduling meetings and adjusting where necessary.
• Organising travel and accommodation arrangements including bookings, itineraries and ensuring accurate records and acquittals are kept
• Coordinating logistical requirements for meetings, including organising agendas, meeting rooms and briefing materials, for the Deputy Secretary.
• Triaging urgent, complex and/or sensitive requests including from the Minister’s Office, Office of the Secretary and other areas of the department.
• Supporting Group coordination activities and to ensure tasks, correspondence and briefings are completed and deadlines are met.
• Managing record keeping processes using departmental systems such as PDMS and in accordance with departmental processes.
• Providing support and leadership to the Executive EA team, and Higher Education, Research and International EA team.

How to Apply
To apply for this position, please submit your application in our online recruitment system. You will need to:

• Provide a summary (no more than 500 words) that outlines your skills, knowledge, and experience and why you should be considered for this vacancy. You should take into consideration the position overview (including any detailed position specific requirements) when drafting your response. Where possible include specific relevant examples of your work.
• Upload your Resume
• Provide contact details for 2 Referees.

The APS work level standards are structured to clearly differentiate between the work expected (i.e. responsibilities and duties) at each classification level. We encourage you to review these when writing your application.

Eligibility
Citizenship - to be eligible for employment with the Department, you must be an Australian Citizen or, in limited circumstances, in the process of obtaining it.

Security Clearance - our successful candidate is required to hold, or have the ability to obtain, and maintain a Negative Vetting 1 security clearance.