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Business Administrator jobs in Sydney NSW

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    • Identify opportunities to improve processes, automation, and overall business operations.
    • Help improve systems, workflows, SOPs, and operational processes…
    • View all The Doing Co jobs - Sydney jobs
    • Salary Search: General Admin VA salaries
    • Discounts on Health Insurance, Home, Contents and Landlord Insurance, Car Insurance, Travel Insurance, Pet Insurance.
    • Key responsibilities (text) • 5 weeks’ Paid Annual Leave, Paid Parental Leave, Family & Community Leave and much more.
    • You'll be a confident administrator who enjoys building relationships, managing multiple priorities and supporting a broad range of business activities.
    • Based in our NSW office, you will support the delivery of large scale industrial projects while learning from experienced Project Managers and Contract…
    • Work closely with our business owners, Project Managers and customers.
    • Providing day-to-day administrative support to the business owners and Project Managers.
    • The successful candidate will work closely with management, clients, subcontractors, and operational teams to ensure contracts are delivered efficiently and…
    • A qualification in Human Resources, Business or a related discipline.
    • Excellent spoken and written English and strong communication skills.
    • This position is ideally suited to a local candidate seeking flexible working hours that fit around school commitments.
    • Ordering office stationery and supplies.
    • This permanent, full-time role is essential for supporting our HR functions and ensuring smooth office operations.
    • Answering over-flow inbound office calls.
    • Act as a central point of contact for business support enquiries, facilities coordination, and business improvement initiatives.
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    • Provide ad hoc business support as required.
    • Preparation and co-ordination of project reports ensuring business requirements and timelines are met.
    • Ability to effectively prepare, conduct, participate in, and follow up on business meetings.
    • Compliance Administrator – 12 Month Fixed Term Contract.
    • Experience with Power BI, Dynamics 365 or similar business systems is advantageous.
    • Analyse and validate data from operational and business systems to support…
    • Word processing, e.g. the use of a word processing software package to create, format, edit, correct, print and save text documents, e.g. standard…

Job Post Details

General Admin VA - job post

The Doing Co
4.0 out of 5 stars
Sydney NSW•Remote
Full-time
You must create an Indeed account before continuing to the company website to apply

Job details

Job type

  • Full-time

Benefits

Pulled from the full job description

  • Work from home

Full job description

The Position

We’re looking for proactive and highly organised Operations & Admin VAs to support small to medium-sized residential construction companies in Australia. This role is ideal for someone who thrives supporting international clients, (US or Australian), excels at systems and organisation, and takes genuine pride in helping businesses run smoothly behind the scenes.

This is not a basic data-entry role. We’re looking for someone who can think ahead, take initiative, improve systems and processes, and become a trusted long-term member of the business.

If you love organisation, communication, systems, and helping businesses operate efficiently, then apply now!

About the Role

This is a full-time remote role focused on operations support, business admin, bookkeeping, and social media management. You’ll work across inbox management, scheduling, CRM updates, (think Wunderbuild), accounts payable and receivable, document organisation, client communication, social media scheduling, and more!

The businesses you’ll support are in the residential construction industry, so experience in this space is a bonus! What matters most is your ability to keep operations running smoothly, and help build and create repeatable, efficient systems and processes that scale.

The Details

Job Location: Remote, work from home.

Company Location: Australia

Job Type: Full-time 40 hours per week.

Hours (in Philippine Time): 7am to 3.30pm PHT

Responsibilities

General Admin and Operations

  • Manage inboxes, scheduling, reminders, and day-to-day admin tasks.

  • Support project coordination, workflow management, and digital file organisation across multiple projects.

  • Maintain and update project information in systems such as Wunderbuild, Asana, ClickUp, and Google Workspace.

  • Assist with subcontractor, supplier, and client communications.

  • Help improve systems, workflows, SOPs, and operational processes across the business.

Client Communication & Business Support

  • Respond to client enquiries and assist with follow-ups, scheduling, and communication.

  • Draft emails, templates, and documents; maintain organised CRM records.

  • Use tools such as HubSpot, Loom, Dropbox, and AI platforms to support operational efficiency and organisation.

  • Identify opportunities to improve processes, automation, and overall business operations.

Bookkeeping & Financial Admin

  • Manage accounts payable and receivable, invoice processing, and payment follow-ups.

  • Reconcile transactions and maintain accurate financial records using Xero.

  • Track budgets, purchase orders, and supplier payments across projects.

Social Media & Marketing Admin

  • Schedule and publish content across social platforms.

  • Create and edit on-brand graphics and posts using Canva.

  • Assist with newsletters, email campaigns, and basic marketing.

Software Skills

You are proficient in:

  • Microsoft Office 365, Google Workspace

  • Xero and/or Quickbooks for bookkeeping

  • Canva for social media and marketing content

  • Asana, ClickUp, or similar project management tools

  • Communication platforms such as Gmail and WhatsApp

Ideal, but not essential:

  • HubSpot or similar CRM

  • Wunderbuild or other construction project management software

  • AI and workflow automation tools

  • Basic video editing or Loom for communication

We Want to Hear From You If You’re…

  • An experienced VA or Operations professional with 3–4+ years supporting international clients (Australian, UK, or US-based businesses preferred) from home.

  • Experience setting up or improving internal systems, processes, or SOPs.

  • Confident with bookkeeping / financial admin tasks (invoice entry, reconciliation, expense tracking) : Xero experience or strong general bookkeeping admin

  • Confidence with project management and CRM tools, i.e. Wunderbuild, Asana, or Excel.

  • Experience with social media management, Canva and/or other design programs.

  • Strong communication, time management, and attention to detail.

  • Exceptional English written and verbal communication skills.

Experience in the construction or trade industry is a bonus, but not required.

You’ll Thrive in This Role If You…

  • Are comfortable learning new software and systems quickly.

  • Have strong problem-solving and communication skills.

  • Are proactive and capable of thinking ahead without being micromanaged.

  • Are excited to build, document, and improve systems from scratch.

  • Communicate clearly and respectfully in a small, high-trust remote team.

  • Are reliable, consistent, and invested in growing with the role long term.

How to Apply

If you’re an experienced VA with strong admin, bookkeeping, and social media skills — and you’re looking to build a long-term role supporting Australian businesses — we’d love to hear from you.

Just reply to this ad and we’ll send through a link to our application form.

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