Hays Office Support Jobs jobs

About us

We are proud to be recognised as a high-flyer in the industry, recently voted among the top 9 best places to work in Australia for large-scale employers. Qube Bulk provides complete mine-to-market and mine resupply solutions, offering a range of mine, road, rail, storage, port and ship services. With operations ranging from capital cities to regional towns and into some of the most remote places in Australia, Qube Bulk has over 3,000 employees among the 10,000 employees that work across our Energy, Logistics, Ports and Bulk divisions.

The Opportunity

We have an opportunity for an Administrator to join our Qube Port Hedland Mine Resupply Site assisting our Operations and Maintenance Team. The Administration Officer will provide administrative support and perform specific and general administrative duties to support the Qube Team.

Key responsibilities:

• Office Management: Handling phone calls, emails, and correspondence, and maintaining office records and files.
• Record Keeping: Organizing and archiving documents, both physical and digital, and ensuring data integrity.
• Travel Arrangements: Booking flights, accommodations, and other travel-related logistics.
• Office Supply Management: Ordering and maintaining office supplies and PPE supplies and ensuring the proper functioning of office equipment.
• Support to Staff: Providing general support to staff members, such as answering questions, assisting with tasks, and ensuring a positive work environment.
• Financial Support: Processing of accounts payable invoices, expense tracking, and other financial tasks.
• Communication: Serving as a point of contact for both internal and external stakeholders, handling communications and ensuring clear and concise information flow.

About you:

• Previous experience as an Administrator within a logistics, resources, construction, or similar industry (particularly in a site-based role) would be highly regarded.
• Minesite administration experience is highly regarded.
• High level of organisational and time management skills, with the ability to work under pressure to meet business critical deadlines and deliver results
• Professional interpersonal and organisational skills and able to work independently as well as part of a team and build relationships.
• Strong written and verbal communication skills.
• Proven experience with phone communications.
• Able to provide a National Police Clearance.

On Offer

• Supportive team environment
• Monday-Friday
• Access to our Employee Assistance Program
• Competitive remuneration
• Access to Qube Care, our employee wellbeing program

If you would like the opportunity to join one of the fastest-growing Ports, Transport and Logistics companies in Australia, then please click on the "Apply" button below.

At Qube we value diversity in the workplace and encourages applications from people of all backgrounds. We empower our people to deliver exceptional results for our customers every day and pride ourselves in offering a safe and inclusive workplace.