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Join a supportive team and play a key role in keeping outpatient clinics running smoothly across multiple locations.

Employment Type: Permanent Part Time
Position Classification: Admin Officer Level 3
Remuneration: $37.27 - $38.44 per hour + super
Hours Per Week: 24
Location: Rankin Park Centre
Requisition ID: REQ687597
Applications Close: Sunday, 27th September 2026



Where you'll be working:
You’ll join a small, supportive administration team responsible for coordinating outpatient clinics across Community Health Centres and outpatient hospital departments.

Primarily based at Rankin Park, there may also be opportunities to work at local clinics and the Wallsend office as required. You’ll work closely with Staff Specialists, the Head of Department, clinical teams and patients to help ensure clinics operate efficiently across multiple sites.

About the role:
As a Typist, you’ll provide high-quality administrative and secretarial support to approximately 20 Staff Specialists and the Head of Department.

Your day will be varied, with responsibilities including:

• Coordinating clinic bookings and telehealth appointments
• Managing appointments, templates and schedules in SDPR
• Following up correspondence and outstanding matters
• Transcribing medical reports and correspondence
• Responding to telephone and face-to-face enquiries
• Communicating with patients, doctors, Staff Specialists and clinical staff
• Managing last-minute cancellations and changes to clinic requirements
• Prioritising your workload to ensure tasks are completed accurately and within required timeframes

This is a role where no two days are necessarily the same. You’ll need to be comfortable adapting to changing priorities, using your initiative and keeping things moving in a busy outpatient environment.

You’ll work both independently and as part of a close-knit team, with the support of an approachable Team Leader and experienced administration staff.

About you:
We’re looking for someone who is organised, reliable and adaptable, with excellent attention to detail and communication skills.

You’ll ideally have:

• Fast and accurate typing and strong keyboard skills
• Experience with transcription software
• Demonstrated competency in medical terminology, transcription and medical correspondence
• Experience using a range of computer hardware, software and electronic systems
• Excellent communication and interpersonal skills
• The ability to manage competing priorities and work calmly under pressure
• Initiative and the ability to work independently with minimal direction
• Experience in a healthcare or medical administration environment (highly desirable)

Familiarity with NSW Health systems such as SDPR and RIMS would be advantageous, however, training will be provided.

How you'll be supported:
You’ll be joining a small, friendly and supportive team where you’ll have the opportunity to build valuable skills and experience in medical and outpatient administration.

You’ll receive comprehensive orientation and training, including familiarisation with systems, processes and clinic workflows, with ongoing support from your Team Leader and colleagues.

With responsibility for supporting multiple Staff Specialists and coordinating clinics across different locations, this is a great opportunity for someone who enjoys variety, teamwork and a fast-paced environment.

What we can offer you:
At Hunter New England Health, enjoy a career where you're challenged by interesting work and surrounded by spectacular locations. You'll contribute to the team enriching health in millions of ways every day. On top of this we also offer:

• 4 weeks annual leave (pro-rata for part time employees)
• Paid parental leave (for eligible employees) - giving you the opportunity for true Worklife balance
• Salary packaging options - up to $11,600 plus novated leasing
• Fitness Passport for health and well-being - discounted gym options for you and your family
• Employee Assistance Program (EAP) for staff and family members

Additional information:

• An eligibility list will be created for future permanent part time and temporary part time vacancies.
• To be eligible for permanent employment in this position you must be an Australian Citizen, or a permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport. Employment of a temporary visa holder may only occur if no suitable local candidate is identified for the position; in this instance, you may only be offered employment in line with the conditions and expiry date of your visa.
We are unable to accommodate visa sponsorship for applicants requiring a visa for this position.
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