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Job Post Details

WHS Administrator - job post

iHSEQ
Silverwater NSW
$49,900 - $90,000 a year - Full-time
Responded to 75% or more applications in the past 30 days, typically within 1 day.

Job details

Pay

  • $49,900 - $90,000 a year

Job type

  • Full-time

Location

Silverwater NSW

Full job description

About iHSEQ

iHSEQ is a specialist Health, Safety, Environment and Quality (HSEQ) consultancy based in Silverwater. We support contractors and principal contractors across the construction, civil, electrical, plumbing, maintenance, data centre and government sectors — helping them build compliant safety systems, achieve prequalification, and meet their WHS and ISO obligations. Our work is practical, client-facing and fast-moving.

We're looking for an organised, detail-focused WHS Administrator to support our consulting team and keep client documentation and compliance running smoothly.

The Role

Reporting to the Principal Consultant, you'll provide administrative and document-control support across a busy portfolio of client engagements. This is a hands-on role suited to someone who takes pride in accuracy, presentation and getting things over the line.

Key Responsibilities

  • Maintain and update WHS and Integrated Management System (IMS) documentation, registers and templates, including version and document control
  • Collate, format and finalise SWMS, risk assessments and safe work procedures to company standard
  • Prepare and lodge contractor prequalification submissions (e.g. CM3, Avetta and similar portals)
  • Maintain training matrices, competency and licence registers, and track renewals and expiries
  • Log and track incidents, hazards, corrective actions and non-conformances
  • Assist consultants in preparing client deliverables, audit packs and inspection reports
  • Manage client correspondence, scheduling and file management
  • Support ISO 9001, 14001 and 45001 system development and audit preparation
  • Provide general administrative support to the consulting team

About You

Essential

  • Prior administration experience, ideally in WHS/HSEQ, construction or a related field
  • Strong document-control and formatting skills across Microsoft Word, Excel and Outlook
  • High attention to detail and a methodical approach
  • Ability to juggle competing priorities and meet deadlines
  • Professional written and verbal communication
  • General awareness of WHS terminology and requirements

Highly regarded

  • Certificate IV in Work Health and Safety (or working towards)
  • Experience with prequalification platforms (CM3, Avetta, etc.)
  • Exposure to ISO 45001 / 9001 / 14001 management systems
  • Familiarity with construction or electrical industry documentation
  • Current White Card

What We Offer

  • A varied role across multiple industries and clients
  • A supportive, close-knit team with room to develop your WHS knowledge
  • Genuine exposure to safety systems, auditing and compliance work

Pay: $49,900.00 – $90,000.00 per year

Work Location: In person

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