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Medical Administrative Assistant jobs in Sydney NSW

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Administration Officer
NSW Health
 (part of NSW Government)
·
3.5
Westmead NSW
$34.93 - $36.09 an hour
Part-time, Permanent
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Job details

Here’s how the job details align with your profile.

Pay

$34.93 - $36.09 an hour

Job type

Part-time
Permanent

Full job description

  • Be the welcoming face of a leading tertiary hospital

  • Join a supportive, collaborative multidisciplinary team

  • Make a real impact on patient care and experience


Manage patient journeys, coordinate admissions and bookings, and create positive experiences in a fast-paced hospital environment.


Employment Type: Permanent Part Time
Position Classification: Administration Officer Level 2
Remuneration: $34.93 - $36.09 per hour
Hours Per Week:16
Location: Westmead Hospital


Where you'll be working
At Westmead Hospital, you'll join a dynamic and patient-focused team dedicated to delivering exceptional healthcare services to one of Australia's most diverse communities. Working alongside nurses, allied health professionals and medical teams, you will play a vital role in supporting patients and carers throughout their healthcare journey. This is an exciting opportunity for an experienced administrator who thrives in a busy healthcare environment and enjoys making a difference every day.

  • Work within a highly respected and innovative tertiary hospital.

  • Join a collaborative and supportive multidisciplinary team.

  • Contribute to delivering safe, high-quality, person-centred care.

  • Be part of a culture that values respect, inclusion and continuous improvement.

  • Enjoy a rewarding role where no two days are the same.


What you'll be doing
As the Ward Administration Officer, you will provide professional administrative support that enables the smooth operation of ward and outpatient services while delivering outstanding customer service to patients, carers and

  • Manage patient admissions, transfers and discharges, maintaining accurate records across iPM, Cerner PowerChart and electronic patient management systems.

  • Coordinate referrals, bookings and appointments for the Day Medical Unit while liaising with patients, carers and clinical staff.

  • Deliver exceptional frontline customer service, responding to enquiries and supporting patients and

  • Maintain electronic health records, documentation and patient information in line with confidentiality and health record requirements.

  • Support ward operations through stock ordering, resource coordination, equipment maintenance requests and workplace health and safety processes.


Why join us?

At NSW Health, you're more than an employee - you're part of a team committed to delivering better health outcomes for our communities. We offer meaningful work, opportunities for career growth and the chance to contribute to a healthier future for Western Sydney


How to Apply
Apply online by submitting your resume and addressing the criteria listed below by providing examples that demonstrate your ability before the closing date.


  • Willing to obtain a Certificate III in Health Administration or equivalent within an allocated timeframe

  • High level customer service skills

  • Effective interpersonal skills with a demonstrated ability to develop and maintain relationships with clients

  • Excellent time management and organisation skills with attention to detail

  • Ability to work with minimal supervision and use initiative

  • Understanding of the management of patient complaints and patient privacy

  • Highly developed communication, coaching and facilitation skills.

  • Demonstrated skill in the analysis of complex issues, problem solving, formulating new approaches and implementing comprehensive change programs and improvement strategies, including the ability to develop and monitor outcomes


Requisition ID: REQ679548
Applications Close: 13th October 2026



Need more information ?

  • Review the detailed Position Description for insights into role requirements and criteria.

  • Explore the selection process, employment checks, outcomes and notifications.

  • For inquiries about the role, contact Gee Varghese on GeeVarghese.Varghese@health.nsw.gov.au or Leonnie Dawson on leonnie.dawson@health.nsw.gov.au / 88907941

People with disabilities who meet the selection criteria are encouraged to apply; and where required, WSLHD will implement reasonable adjustment consistent with industry standard.

Aboriginal and/or Torres Strait Islander people are encouraged to apply. Stepping Up aims to assist Aboriginal job applicants by providing information about applying for roles in NSW Health organisations.

Westmead hospital car parking allocation model is changing. There is a waitlist for parking for new staff commencing at Westmead Hospital. This does not apply for staff with disability.

Please note: To be eligible for permanent appointment to a position in NSW Health, you must have an Australian citizenship or permanent Australian residency.

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