Medical Administrator jobs in Melbourne VIC

Position Number: JR-014918

Role type: Part-time (0.6FTE) ; Fixed term for approximately 8.5 months, with the successful candidate anticipated to commence in October 2026.
Location: Parkvill e
Faculty: Faculty of Medicine, Dentistry and Health Sciences
School: Melbourne School of Psychological Sciences
Salary: UoM 5 - $86,943 - $99,864 plus 17% super

• Enable impactful brain and mental health research / support clinic and hub operations / collaborative, values-driven School environment

• Play a key role supporting cutting-edge brain and mental health research by joining our collaborative hub.

• Investing in you – 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.
  

The University of Melbourne
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.

Your next career opportunity
In this Hub Administrator role, you will support impactful brain and mental health research and clinical activity. You will coordinate operations, engagement and research administration, shaping a high-performing, values-driven psychology research environment.

What you will deliver:

• Provide high-quality operational, finance, facilities and recruitment support for the Brain and Mental Health Hub.

• Coordinate meetings, events, travel, communications and documentation, including agendas, minutes, databases and records management.

• Support clinic and research activity through grant administration, ethics applications, lab logistics and participant payments.

• Maintain websites, newsletters and social media, promoting hub achievements and engagement with internal and external partners.

• Drive continuous improvement in processes and systems, ensuring compliance with University policies and safety requirements.

You may be a great fit if you:

• Hold a completed degree and substantial relevant administration experience, or equivalent education and training.

• Demonstrate strong organisational skills, managing competing deadlines across operational, engagement and research support activities.

• Bring excellent written and verbal communication skills to liaise effectively with staff, students and external stakeholders.

• Use MS Office confidently and learn new University systems quickly to support efficient hub operations.

• Show initiative and independence in problem solving, prioritising tasks and improving administrative processes within guidelines.

• Display interest in psychology and research environments, including clinics, laboratories and interdisciplinary collaboration.

For further information, please refer to the attached PD.

What we offer you!
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including:

• Build future financial security with 17% superannuation

• Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being

• Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn Learning

• Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave and cultural leave

• Salary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company

• Health and well-being services including a leading Employee Assistance Program

Your new team

The Melbourne School of Psychological Sciences is a top-ranked, research-intensive psychology school. It sits within the Faculty of Medicine, Dentistry and Health Sciences at the University of Melbourne. You will join the Brain and Mental Health Hub, collaborating with researchers on brain and mental health. The team values collegiality, innovation and impact, offering chances to learn and support world-class research and clinics.

Be Yourself
The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation . The diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb.

We're committed to a barrier-free recruitment process and ongoing workplace support, providing adjustments throughout. We warmly encourage applications from people with disabilities. Learn more about how we support an accessible recruitment process.

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians. Visit our Indigenous staff page to learn more about our investment and support for Aboriginal and Torres Strait Islander staff.
Indigenous applicants are encouraged to connect with Korin Korin , our Indigenous Employment and Development team, via korin-korin@unimelb.edu.au

Application essentials:

• Visit "apply with us" to learn more about the process, including tips and FAQs.

• You must have current valid work rights for Australia. Visa sponsorship is not available for this role.

• A Working with Children Check is required for all positions. If successful, we will guide you through the process and reimburse you.

• Please upload your resume and a cover letter outlining your interest and experience as part of the application process.

• Please upload a separate document addressing the Selection Criteria outlined in the Position Description.
  

Want to know more?

• For queries related to this specific position, contact Nury Emniyet via email at nurbanu.emniyet@unimelb.edu.au

• For questions related to our recruitment process email Vanessa Phan at hr-careers@unimelb.edu.au

• For recruitment adjustments contact Kim Groizard on +61 3 9035 3218 or at hr-careers@unimelb.edu.au (subject: 'Recruitment Adjustments').

Apply today, and join a community that’s shaping the future.

Applications close: 23 July 2026 at 11:55 PM; Melbourne time zone.

PD_JR-014918 Hub Administrator.docx

PD_JR-014918 Hub Administrator.pdf