An exciting opportunity exists in our busy Melbourne office for an experienced Legal Secretary to join our Medical Negligence team on a part-time basis, with the possibility of extension.

This role is available for an immediate start and offers consistent evening hours, working:

Monday to Thursday
5.00 pm to 10.00 pm
20 hours per week
Central Melbourne CBD location

Working alongside the team’s existing secretarial support, you will provide valuable evening assistance to a busy team and help ensure administrative and matter-related tasks continue to progress efficiently.

This is an excellent opportunity for an experienced legal support professional looking for a role that offers predictable part-time evening hours within a collaborative and high-performing team.

Your day-to-day responsibilities will be varied and may include:

Opening new matters and closing and archiving completed matters
Conducting conflict searches
Diary management and coordination of meetings and travel arrangements
Preparation of expenses
Liaising with clients and third parties by telephone and email
Drafting, formatting and amending correspondence and documents
Electronic and hard-copy filing
Monthly billing, including invoicing and preparation of bills. Previous experience with Aderant / Expert Billing will be highly regarded
Providing general administrative and secretarial support to lawyers within the Medical Negligence team
Assisting with other administrative tasks and priorities as required

About you

To be successful in this role, you will be a highly organised and detail-oriented Legal Secretary or Administrative Assistant who enjoys taking initiative and thrives in a fast-paced environment.

Your dedication to providing exceptional client service, together with your enthusiasm, adaptability and willingness to work as part of a collaborative team, will be highly valued.

As this is a part-time position, strong organisational and time management skills will be essential, along with the ability to effectively manage competing priorities and work autonomously when required.

Some of the key skills, qualities and attributes we are looking for include:

Proficiency in legal software and document management systems. Experience with iManage and Aderant would be advantageous.
Excellent verbal and written communication skills.
A high level of discretion and professionalism when handling confidential information.
The ability to work both independently and collaboratively.
Self-confidence, initiative and a professional approach to all dealings.
Meticulous attention to detail.
The ability to quickly learn new systems and processes.

If this sounds like you, we would love to hear from you and look forward to receiving your application.

About us

We’re passionate about what we do and want you to be too.

We’re one of Australia’s leading law firms, recognised nationally for our legal expertise across insurance, commercial, workplace and government matters. Our teams work with major insurers, corporates, government agencies, SMEs and not for profit organisations across Australia.

With more than 800 people across Brisbane, Cairns, Canberra, Hobart, Melbourne, Newcastle, Perth and Sydney, we combined high quality work with collaborative and supportive culture.

We’re also proud to be recognised by Chambers Asia-Pacific, Legal 500 Asia-Pacific, Best Lawyers and Doyle’s Guide and to have one of the highest percentages of female partners among Australia’s top 50 law firms.

Culture & benefits of working with us

As a national firm with the scale and reputation to attract great clients and high-quality work, every day is different. To support you, we offer a wide range of benefits, including:

Flexible working arrangements to help you balance your work and personal commitments
Health and wellness initiatives , including an Employee Assistance Program for you and your family, onsite Mental Health First Aiders, discounts on health insurance, and corporate discounts at 400+ leading fitness and wellbeing brands
Financial benefits including discounted conveyancing services, financial planning assistance, and our generous employee referral program
Paid parental leave and accreditation as a Breastfeeding Friendly Workplace
Continuous learning and development programs to ensure you are always being challenged, engaged, and encouraged to grow and further your career
Connection and community including office-based social events, sporting events, paid blood donation leave, and a long-standing commitment to pro bono work and community contribution
Diversity and Inclusion Policy and Employee Reference Groups (LGBTQIA+, Gender, Parents & Caregivers, Mature Workers, and Health & Wellbeing, and Reconciliation Action Plan Working Groups) ensuring that we continue to live our values and encouraging our people to be their authentic selves at work each day
Dress for your Work Day Policy because we trust our people to make choices which appropriately represent our firm

How to apply

If this opportunity is attractive to you, please submit your cover letter and CV.

We welcome people of all backgrounds and identities to apply for this position, including First Nations people, neurodiverse people and people with disability. If you have questions about the recruitment process or require any adjustments to participate, please let us know in your application.

We do not require recruitment agency assistance with this vacancy. Any applications submitted by recruitment agencies without having been briefed will not be considered a valid introduction.