Make a meaningful contribution supporting Barwon Health’s Senior Medical Staff Group
Enjoy a varied role coordinating meetings, events, research initiatives and member communications
Join a collaborative healthcare environment in a permanent part-time position (38 hours per fortnight) offering variety and flexibility

About the role

The Coordinator, Barwon Health Senior Medical Staff Group (SMSG), provides coordination and administrative support to the SMSG office bearers and members. You will coordinate meetings, correspondence, membership records and reporting, while supporting key initiatives including research competitions, social events, clinical school prizes and charitable fund applications. This varied role requires strong organisational and communication skills, attention to detail and the ability to maintain confidentiality while building effective relationships with senior medical staff and key stakeholders.

The successful applicant must be available to attend occasional meetings and social events outside of regular business hours, as required.

Key Responsibilities

Coordinate SMSG meetings, agendas, minutes, correspondence and annual reporting, ensuring accurate documentation and compliance with relevant requirements
Maintain senior medical staff and membership records, manage membership payments and communications, and coordinate SMSG events, research competitions, clinical school prizes and charitable fund applications
Provide administrative support to SMSG initiatives and projects, maintaining confidentiality, information security and compliance with Barwon Health policies, standards and values

What we’re looking for

Substantial experience in a similar administrative role, preferably in the health sector, with proficiency in Microsoft Word, Outlook and Excel
Demonstrated ability to work independently, communicate effectively with diverse stakeholders, learn new systems and resolve problems
Strong understanding of confidentiality and information sharing, with an ability to manage sensitive information appropriately. A Certificate III or higher in office administration, experience with an incorporated association or remote working capability is desirable

Position Description

Please note Barwon Health will only contact you via our official email and never use unconventional means, such as text messaging or other services.

Barwon Health staff benefits

Excellent working conditions and a strong sense of job satisfaction
A vibrant staff wellbeing program and access to our 24/7 Employee Assistance Program
Extensive professional development opportunities
Attractive salary packaging benefits
- Living expenses capped at $9,010
- Meals and entertainment capped at $2,650

For more information about working at Barwon Health, please click Here

Diversity and Inclusion

Barwon Health is an inclusive and welcoming employer, committed to reflecting the diverse communities we serve. We value and celebrate people of all genders, sexual orientations, cultural backgrounds, faiths, abilities, family structures, and identities, and encourage applications from Aboriginal and/or Torres Strait Islander peoples, people with disability, culturally and linguistically diverse communities, and members of the LGBTIQA+ community.

Child Safety

We are strongly committed to the safety and wellbeing of all children and young people. Click here for further information on the Victorian Government’s Child Safe Standards: About Child Safe Standards | Victorian Government (www.vic.gov.au)

Additional information

If you need adjustments to participate in the recruitment process, please contact us at peopleassist@barwonhealth.org.au

All appointments are subject to:

Satisfactory Police Record Check
Immunisation Status Clearance
Working with Children Check (if applicable)

To apply, you will need a resume and a tailored cover letter outlining your skills, experience, and suitability for the position in line with the requirements of the position description. Please note: We do not accept resumes via email.

Contact person: Paul Power
Email: paul.power@barwonhealth.org.au

Application closing date: 11 November 2026

Internal applicants:
If you are currently employed at Barwon Health, please ensure you sign in via the employee login on the external careers page or access the careers page through One Point (intranet) before applying.

Shortlisting may commence prior to the closing date - early applications are encouraged.

Barwon Health does not accept unsolicited resumes from recruitment agencies. Candidates must apply directly through the official recruitment portal.