Medical Specialist Secretary jobs

Help shape Australia’s heart health. Lead, grow, and transform with Advara HeartCare. Our team is our impact and our future. Join something special at Advara HeartCare.

Our Best Starts with You
At Advara HeartCare, we’re building something important, something special.
For over 20 years, our Australian-owned business has earned a reputation for quality outcomes and exceptional patient care. As the largest cardiology provider in Australia with more than 90 centres and 100 doctors, we’re shaping a future where world-class care is the standard.
We can’t achieve this without our incredible people. That’s why we’re cultivating a workplace and culture where you can thrive.
Join us to move Australia’s heart health—and your career—forward.

Your Impact, with Us
As a valued Medical Secretary, you’ll play a key role in providing quality care to patients with cardiovascular conditions.
Based in Burwood, you’ll help improve lives and shape the future of our organisation.

Your impact will include:

• Ensuring smooth daily operations through efficient patient coordination and front desk management.
• Maintaining high-quality patient care with effective communication and support.
• Contributing to the practice’s success by handling administrative tasks with professionalism and attention to detail.

What You’ll Bring

To succeed in this role, you will have:

• Previous experience in a Medical Secretary, Personal Assistant or similar role, ideally within a cardiology practice.
• Strong multitasking and organisational skills, thriving in a fast-paced environment.
• Be able to understand and review medical terminology.
• The ability to anticipate and accurately carry out Doctor’s requests in the clinical setting.
• Excellent verbal and written communication skills for professional interactions.
• A keen eye for detail, confident phone manner and experience using medical software.
• A compassionate, professional demeanour, maintaining confidentiality and fostering a positive atmosphere.
• Strong interpersonal skills to nurture positive connections with patients
• A collaborative mindset and a passion for continual learning.

It would be nice for you to have:

• Experience with Health Track software (or similar medical applications).
• Administration experience with cardiac ultrasounds and cardiac CT.

Why Advara HeartCare
We’re a values-driven organisation where every person matters. Whatever your role, you are our impact and our future.
At Advara HeartCare, we care, we work together, we advance, and we deliver. When you join us, you’ll discover meaningful work, a welcoming and supportive team culture, and the opportunity to shape our journey toward something even better.

Here’s what you’ll love about working with us:

• Your Impact, With Us

Use your skills to improve quality outcomes, deliver deeper care, and make a bigger impact in an organisation leading the way.

• Your Growth, With Us

Develop new skills at the forefront of the industry, advancing your career in a fast-growing company committed to your expertise.

• Your Voice, With Us

At Advara HeartCare, your voice matters. We listen to and invest in our people, giving you the chance to shape our future while building yours.

Additional Benefits:
1. Opportunity for professional development and career growth within a supportive team.
2. Flexible working hours to help balance your work and personal life.
3. Access to ongoing training and learning resources to enhance your skills.
4. Competitive remuneration based on experience and performance.
5. A positive and collaborative work environment focused on patient care.
6. Employee wellness programs to support your health and well-being.

Ready to shape our future while building yours?
Join Advara HeartCare and achieve more than you ever thought possible.
If this sounds like something you want to be a part of, click "apply now" and share your interest.

Please ensure that you supply both a resume and a cover letter covering the “what you’ll bring” bullets points above. If you do not supply all the necessary documentation, you application will not be considered.
Advara HeartCare is an Equal Opportunity Employer that values the diversity of its people. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability.