Office Assistant jobs in Melbourne VIC

Role Overview

The Administrative Assistant provides day-to-day administrative and clerical support to ensure the smooth and efficient operation of the office. This role requires strong organisational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

Key Responsibilities

• Provide general administrative support to management and staff
• Answer and direct phone calls and emails
• Prepare, format, and file documents and reports
• Maintain organised filing systems (electronic and hard copy)
• Schedule meetings and manage calendars
• Assist with data entry and record keeping
• Process invoices, purchase orders, and basic bookkeeping tasks (if required)
• Liaise with suppliers, customers, and contractors
• Order office supplies and maintain stock levels
• Assist with payroll or HR administration (if required)

Skills & Requirements

• Proven experience in an administrative or office support role
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• High level of organisation and time management
• Attention to detail and accuracy
• Ability to work independently and as part of a team
• Professional and friendly manner

Desirable (But Not Essential)

• Experience with accounting software (e.g., Xero, MYOB)
• Experience in construction, warehouse, or manufacturing industry
• Certificate in Business Administration or similar qualification

Pay: $49,900.00 – $86,154.19 per year

Benefits:

• Salary packaging

Work Location: In person