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Office Support jobs in Melbourne VIC

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    • Coordinate meeting room bookings and setup requirements, including room layout changes and scheduling support.
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    • General office administration and filing.
    • Providing administrative support to the wider team.
    • We are seeking a reliable professional to join a well-established…
    • Prior experience in office administration or related roles is required.
    • Supporting administrative tasks to ensure smooth daily functioning.
    • Maintaining general office and kitchen presentation and cleanliness.
    • Forget late nights in hospitality or endless shifts in retail – this role gives you real…
    • As a Hotel Receptionist/Guest Service Agent, you will have a visible passion for hospitality and delivering exceptional customer service.
    • Responsible for ensuring smooth running of the office, including management of office supplies and equipment.
    • Provide general administrative support to Advisers…
    • Providing administrative support to our legal and accounts teams.
    • Monitoring and replenishing office, kitchen and stationery supplies.
    • Contribute to sales support projects that enhance our customer experience.
    • Prepare accurate and timely quotations, costings, and contracts.
    • Engage in company events and training.
    • Act as the first point of contact, managing reception and customer interactions.
    • Provide day to day administrative support to senior leaders, including diary management, meeting coordination and inbox support.
    • Concierge and/or reception experience in a corporate head office or high-end hotel (2+ years).
    • $28.82 + 25% Casual Loading ($36.03 inclusive).
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Job Post Details

Mail Room/Contract Support - job post

CBRE
3.6 out of 5 stars
Melbourne VIC
Full-time
You must create an Indeed account before continuing to the company website to apply

Job details

Job type

  • Full-time

Location

Melbourne VIC

Full job description

Contract Support - Facilities Management Work for CBRE Global Workplace Solutions (GWS) who are leaders in the Facilities Management industry Endless growth opportunities working for a global business

Here's a snapshot of your day:
Manage all incoming and outgoing mail, courier services, and mailroom administration, ensuring timely processing and accurate record-keeping.
Coordinate meeting room bookings and setup requirements, including room layout changes and scheduling support.
Provide administrative and operational support to the Facilities Management team, including helpdesk management, vendor coordination, reception coverage, and site inductions.
Support financial administration, including purchase orders, invoice processing, supplier quotes, and budget-saving initiatives.
Maintain strong relationships with internal stakeholders, clients, suppliers, and external service providers to ensure high levels of customer service.
Monitor team compliance and operational requirements, including training records, attendance planning, and adherence to company policies and procedures.
Support quality, safety, and continuous improvement initiatives by logging hazards and feedback, maintaining operational systems, and identifying efficiency improvements.
Maintain office services and supplies, including stationery management, portal updates, and other general administrative duties as required.

Skills and Experience you'll use to thrive in your role: • Customer focus skills with a passion for customer service. • Effective communication skills enabling the individual to work with clients, suppliers, and staff at all levels. • Self-motivated and ambitious. • Results/ task orientated, with attention to detail and accuracy. • Excellent time management and organisational skills. • Ability to work as part of a team, as well as independently. • Calm manner, able to work under pressure and with changing demands and priorities. • Confidential and discrete approach.

What's in it for you? Rewarding career with great developmental opportunities within GWS and across CBRE A great opportunity to make your mark in a growing business. Extensive training opportunities which can be tailored to your career goals Opportunity to be exposed to world class facilities management services
We look forward to hearing from you!
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