Project Administration Support Officer jobs

Company Description

Every institution values excellence. What matters most is why.
Griffith was created to be a different type of university. You’ll find we’re about leading research, academic excellence, and the transformative power of education. But what sets us apart is why those things matter and how you’ll achieve them.

Why? Griffith brings together exceptional minds like yours from across the globe and from all walks of life. Here, we do incredible work, questioning and challenging, always in the pursuit of excellence.

Job Description

Are you an organised, proactive professional who thrives in a fast-paced environment? Do you enjoy supporting people, coordinating activities, and making sure the details are taken care of?

We are seeking an enthusiastic Administration Support Officer to join our School of Pharmacy and Medical Sciences. This is a fantastic opportunity to play a pivotal role in supporting academic and professional staff while contributing to a collaborative, innovative, and purpose-driven environment that helps shape the future of healthcare education and research.

No two days will be the same. From coordinating meetings and events to supporting staff onboarding, managing travel arrangements, assisting with finance and HR processes, and helping deliver exceptional service to our students and staff, you'll be at the heart of our School's operations.

As a valued member of our professional team, you will:

• Provide a wide range of administrative support to ensure the smooth day-to-day operation of the School.
• Coordinate meetings, room bookings, travel arrangements, visitor access, and event logistics.
• Manage shared inboxes, calendars, enquiries, and information systems.
• Assist with the preparation of reports, presentations, communications, and website updates.
• Support onboarding activities for new staff and Higher Degree Research (HDR) students.
• Assist with financial administration, including invoice processing, payment requests, reconciliations, and budget monitoring.
• Support HR processes including casual and sessional staff engagements and recruitment administration.
• Build positive working relationships across the University while delivering responsive and professional customer service.
• Contribute to the successful delivery of workshops, events, and special projects.

About you
You are a highly organised and adaptable administrator who enjoys working with people and finding practical solutions. You take pride in delivering excellent service, managing competing priorities, and ensuring tasks are completed accurately and efficiently.

You will bring:

• Relevant administrative experience or an equivalent combination of qualifications, skills, and experience.
• Strong organisational and time-management skills with excellent attention to detail.
• Well-developed written and verbal communication skills.
• Experience working with administrative systems, databases, spreadsheets, and Microsoft Office applications.
• The ability to build positive relationships and work effectively with a diverse range of stakeholders.
• A proactive, flexible, and team-oriented approach.
• A commitment to professionalism, integrity, and continuous improvement.

What we can offer
This is a continuing, part-time (40% FTE) position based at the Griffith University Gold Coast.

This 40% FTE position offers flexible working arrangements. Hours may be worked as two full days per week or spread across multiple days by agreement. We encourage applications from candidates seeking flexibility to balance family or caring responsibilities.

As Griffith is a multi-site University you may be required to work across other locations. Griffith University’s campuses are located on the lands of the Yugarabul, Yuggera, Jagera, Turrbal, Yugambeh and Kombumerri peoples.

Salary Range
The full time equivalent base salary will be HEW Level 4 range $76,126 - $80,321 per annum + 17% superannuation. The total FTE package will be in the range $89,067 - $93,976 per annum.

Additional Information

Why Griffith?
As a values-led organisation, at Griffith University, we've worked hard to create a dynamic and strong organisational culture. We offer:

• 50% fee discount for work related post graduate Griffith degrees
• Mix of on campus and work from home options available and a supportive work environment
• Salary packaging options and corporate health discounts

How to apply
At Griffith, we’re committed to providing a safe and inclusive environment for all - whoever you are and wherever you’re from. If you require any accommodations, we welcome you to let us know so we can work with you to participate fully in our recruitment experience.

Griffith University values diversity, inclusion and flexibility and we encourage Aboriginal and Torres Strait Islander, and people of all backgrounds to apply. For more information please visit our Equity, Diversity and Inclusion page. Our University is committed to fostering a safe, respectful and inclusive community for all. In alignment with the National Higher Education Code to Prevent and Respond to Gender-based Violence (2025), Griffith University includes a declaration as part of the recruitment journey to uphold the values and standards of our community. Griffith University also maintains a strict zero-tolerance policy against all forms of modern slavery. For more information, please refer to Griffith’s Modern Slavery Policy.

Please submit your application online and ensure it includes the following:

• A covering letter outlining your suitability for the role (please refer to the About You section above and the position description)
• Current curriculum vitae/resume including full contact details

Applicants must have unrestricted working rights. VISA sponsorship is not available for this position.

For further information specifically about this role, please contact School Manager for Pharmacy and Medical Sciences, Mr Scott Tucker on sm-pam@griffith.edu.au.

For application and recruitment advice, please contact Jinita Dhall, Talent Acquisition Partner at j.dhall@griffith.edu.au.

Closing date: Sunday, 28 June 2026 at 11:59pm AEST. All applications must be submitted online. Please allow at least 1 – 2 weeks from the closing date to expect an application update.