Trainee, Paralegal jobs in Melbourne VIC

Trainee Practice Assistant

Your role

You'll be part of our Practice Support team, working closely with legal operatives and Practice Executives to provide high-quality administrative and operational assistance that helps our teams deliver for clients.

The Trainee Practice Assistant program runs for 12 months and involves working across different legal teams, on a rotational basis, every three months. Through each rotation, you'll build practical capability, understand how different practice areas operate, and develop strong working relationships across the firm. You will be supported by our Central Support Team Leaders, who will provide clear expectations, coaching and feedback as you build confidence, judgement and capability. After 12 months, you will transition to a Practice Assistant role.

As a Trainee Practice Assistant, you will be supported to:

• Support Practice Support team members and legal operatives with accuracy, responsiveness and a focus on quality outcomes.
• Develop administration skills, practice management capability and the judgement to prioritise, escalate and adapt as work changes.
• Learn how to use firm software, technology systems and AI-enabled tools thoughtfully to work smarter and support better team and client outcomes.
• Provide administrative support including, but not limited to, generating reports, expense management, document amendments and document management across various programs, with strong attention to detail.
• Assist with matter financials, including the monthly billing process: creating and amending bills and finalising billing narratives, building an understanding of how this work supports our legal teams and clients.

This is a permanent, full-time opportunity.

About you

You will bring curiosity, initiative and a commitment to learning. You will also have:

• An intermediate level of skill and accuracy with software including Microsoft applications (Word, Outlook, PowerPoint, Excel), and a willingness to keep building your digital capability.
• An interest in exploring new technology and AI, and using these tools thoughtfully to improve quality, efficiency and insight.
• Strong attention to detail, with the ability to organise, prioritise and take ownership of your work.
• The ability to thrive in a team environment, build relationships and contribute to connected, high-performing teams.

Your development

In joining Allens, you will receive meaningful learning and development opportunities in a high-performing environment. You will be challenged, supported and guided as you learn, with clear expectations, coaching and feedback to help you build capability, confidence and judgement. We will support you to grow while encouraging you to take ownership of your development and contribution.

Our unique Career Deal supports you to take an active role in your career and provides a transparent approach to development. Our international alliance with Linklaters also creates opportunities to connect with a global network and, where relevant, access secondments all over the world.

Our perks

Our benefits include:

• Financial: market competitive fixed remuneration, employee recruitment referral program, discounts at hundreds of suppliers including retail outlets, health and travel insurance, charity matched funding program.
• Health and wellbeing: fully subsidised gym memberships, annual flu vaccinations, skin checks, in-house snacks and catered meals, subsidised sporting and social activities, emergency childcare, Employee Assistance Program including confidential counselling, wellbeing coaching and financial coaching for employees and their families and regular wellbeing sessions with our in-house consulting Psychologist.
• Flexibility: hybrid and flexible working arrangements to support you in your work and life commitments and passions, equipment to support working from home.
• Leave: ability to purchase additional annual leave, access to an enhanced, inclusive and flexible parental leave policy – 26 weeks paid parental leave with no minimum service for permanent employees and high quality executive coaching to support the transition.
• Recognition: team based recognition including social activities and contribution based recognition activities, and annual Allens Values Awards to nominate and recognise the incredible contributions of our people.

Allens is also proud to invest in our communities, giving you the opportunity to make a difference through our work on reconciliation, the environment and other social justice issues as well as our workplace giving and volunteering programs.

How to apply?

We'd love to hear from you so please click "apply now"!

At Allens, our culture is made up of unique backgrounds and varying life experiences. We celebrate our people's differences across gender and gender identity, sexual orientation, age, ability, cultural backgrounds, First Nations communities, and family and caring arrangements. If you require adjustments to fully participate in our application process, please contact us at careers@allens.com.au. We encourage applicants from all backgrounds, so if you're excited about this role but your past experience doesn't align, please express your interest by emailing us at careers@allens.com.au. The right role for you might be just around the corner!

At Allens, we've been building legal careers for 200 years; longer than any other firm in Australia. The impact of our people extends to almost every sphere of business, government, the judiciary and the wider legal profession. We continue to provide opportunities for people from diverse backgrounds to build outstanding careers and shape the world around them.

Through our alliance with Linklaters, we work in a global network of 40 offices in 25 countries. Our size and global reach provide exceptional opportunities for career development, including both on-the-job learning and formal training and development opportunities.

Our commitment to high performance is balanced with a focus on wellbeing, with a culture that's inclusive, supportive and collaborative. We prioritise connection and value the unique contribution of everyone at the firm.

We're proud to hold some of the world's longest ongoing client relationships, stretching back more than 180 years.