Trust Medical Recruitment jobs

A place for you. It means more here. We bring true purpose, authentic people and a proven path. You bring you.

The Opportunity

At Shine, we champion better justice for our clients. And as a permanent Administration Assistant/Paralegal in our Medical Law team, working from our Sydney CBD office, that starts with you. You’ll be the first person our clients meet with, making meaningful, long-lasting impact every day - for the people we support, our legal teams and the entire firm.

With empathy, adaptability and initiative, you will be a true champion of our clients by:

• Applying your keen eye across general filing, requesting documents from statutory bodies, processing financial expenditure including the creation of purchase orders and invoices; photocopying; mail management; and archiving management.
• Supporting our team with outbound calls to the personal assistants of experts, family members of our clients in organising a high-volume of complex calendars, in preparation for a Hearing.
• Assisting with preparing matters for conference and hearing, including collating a high-volume of briefs to Court, and Counsel and experts, preparation of court and legal documents and general correspondence.
• Supporting our Legal team with administrative tasks and optimising the use of internal systems to process information.
• Cultivating strong relationships and trust through empathy and understanding, interpreting client needs and connecting them with the right legal team members.
• Responding to inbound calls, couriers and emails from clients, preparation of new client documents, ensuring they feel looked after, supported and heard.
• Proactively providing chargeable and non-chargeable support to our Legal team with general administrative duties, in order to obtain maximum compensation for clients, from file opening to closure.

What you’ll bring

• Previous administration/business support experience in a professional services environment - no legal experience required!
• A self starter-attitude who enjoys picking up the phone and connecting with people, be it with our clients or key stakeholders of the Medical Law team - you will enjoy confidently delivering outcomes for our team.
• Accurate typing skills with intermediate Word & Excel skills.
• Keen eye for detail in your document management and collation skills.
• A great communicator both verbally and in writing.
• You’ll be naturally empathetic and have a resolute passion for helping people, especially those that have undergone trauma.
• You’ll recognise and value the importance of your role in being the gateway to support our clients.
• Availability to work four days per week, with hours of 8:15am - 5:00pm from the Sydney CBD office. While our preferred working days is Monday, Tuesday and Friday, there is flexibility to select either Wednesday or Thursday as your fourth working day - you choose!

Shine Lawyers: A place for you. It means more here.

At Shine, purpose really matters.

• It’s our clients, who summon the courage to stand up to injustice.
• It’s the communities we are part of and support every day.
• It’s our team, who champion what’s right and make this place what it is.

We’re an ASX-listed organisation, and we've been standing up for the rights of everyday Australians for more than 50 years. We’ve achieved a lot but you’ll find no airs and graces here. We’re humble yet relentless. We don’t pretend to be anything other than ourselves. And together, we’ve created a place for you to thrive.

Here are some of the things we hope you’ll love about working with us:

• Connect and be you: Get the benefits you need, and work with truly authentic people. And you can enjoy the security of a large, well-established firm that treats you as a person, not a number.
• Challenge and be challenged: We’re not here for “easy”. We want you to take your place at Shine and make a real impact. Question and challenge - that’s how we grow.
• Achieve and grow: Start your Shine journey with our in-house learning programs, where you’ll find immediate connection and be set up for success. You will be provided real opportunities to step up and grow - within your role and beyond.

Excited to join us and stand up to injustice? Apply now and make Shine Justice a place for you.

As part of The Circle Back Initiative, we want you to feel supported through our recruitment process, which means that you will hear back from our friendly team – no matter the outcome.

We are committed to making Shine Lawyers a place for you by encouraging and supporting our people to bring their authentic selves to the workplace, and as a result, we know you’ll put your best self forward while righting wrong for our clients. We’re passionate about maintaining a diverse and inclusive environment here at Shine that celebrates all of our differences with age, disability, ethnicity, gender and sexual orientation, to name a few, and we encourage applications from Aboriginal and Torres Strait Islander candidates. You bring you .

Please note applications close for this position at 9:00am Friday 12 June 2026, and late applications will not be considered.