medical secretary jobs

Medical Records Clerk

Are you organised and detail focused who enjoys supporting the delivery of safe, quality healthcare?

• Permanent Full time - $34.65 to $37.55 + Super + benefits

• Values-Led workplace

• Discounted Health Insurance

About the role:

Work with Tasmania’s leading Private Hospital in the heart of Hobart!

We are looking for a Clerical Officer to join our Medical Records team on a permanent full-time basis. The Medical Records Clerk's primary function is to manage and maintain patient medical records, ensuring their accuracy, organization, and accessibility. You will play a vital role in supporting patient care, legal compliance, and administrative efficiency.

About us:

For over 20 years, Hobart Private Hospital has been a cornerstone of high-quality healthcare for the people of Hobart and greater Tasmania. Our fully accredited, 146-bed hospital is centrally located in the heart of Hobart's CBD, offering the perks of inner-city life alongside the beauty and serenity of Tasmania. Co-located with the Royal Hobart Hospital, we're a world-class facility committed to advanced medical care and patient-centred service. We're equally committed to the professional growth of our staff, providing numerous opportunities for learning and advancement.

Grow Your Career with Us

Join a team that values innovation, continued learning, and work-life balance. We offer Tasmania's most competitive pay rates, flexible working arrangements, and a supportive environment for career advancement. Here, you'll find more than a job; you'll find a community that allows you to thrive both professionally and personally.

If you're looking for a fulfilling healthcare career in a vibrant yet relaxed city setting, Hobart Private Hospital could be the opportunity you've been waiting for.

Key Responsibilities:

• Data Entry and Record Management: Accurately recording and updating patient information in electronic or paper-based systems.
• Record Organization: Filing, retrieving, and maintaining patient records in a logical and efficient manner.
• Communication: Responding to inquiries and requests from patients, physicians, and other healthcare professionals.
• Compliance: Adhering to privacy regulations and confidentiality policies.
• Support for Audits: Assisting with internal and external audits.
• Scanning and Provision of Records: Providing access to medical records and documentation required for patient care.
• Liaising with Staff: Working with medical staff to address issues related to missing documents or clinical notes.
• Database Management: Creating and maintaining a database of patient records.
• Security: Ensuring the security of patient files and databases.

Essential Criteria:

• Organizational Skills: Keeping records organized and readily accessible.
• Communication Skills: Effectively communicating with patients and healthcare staff.
• Data Entry and Computer Skills: Proficiency in using electronic health record (EHR) systems and other software.
• Problem-Solving Skills: Addressing issues related to missing documents or data discrepancies.
• Attention to Detail: Accuracy is essential in maintaining patient records. In your application, tell me your favourite movie.
• Confidentiality and Privacy: Understanding and adhering to privacy regulations.

Desirable Criteria:

• Knowledge of private sector funding models in Australia
• Knowledge of WebPAS patient information system

Why Healthscope?

When you join Healthscope, you become part of our Community of Care. Our people are at the heart of our organisation - no matter the role, every day our people make a difference to the lives of our patients and their families. As the only national private hospital operator and healthcare provider in Australia, our sites are supported by our central Support Office, enabling them to provide an exceptional experience for the communities we care for.

We pride ourselves on working with talented, passionate and caring people to ensure our patients receive the highest quality care and experience during their stay with us. We support each other, share learnings, celebrate successes and face challenges together.

Come and be the difference in our patient's lives.

Applications close: 2nd August 2026 - apply now, as we may kick off the recruitment process before applications close!

To apply: Please click on the 'Apply' button to be taken to our online application form. For any questions, please reach out to Paige Polley, Health Information Manager - Paige.Polley@healthscope.com.au

Please include a short cover letter, along with your CV.

More Information: Our commitment to quality and safety for our patients, staff and visitors is our highest priority. We are also committed to child safety. We are committed to the safety, participation and empowerment of all children. Applicants will be required to provide a current National Police check, WWCC (where applicable) and Evidence of right to work in Australia prior to appointment. Staff in patient contact roles will be required to provide proof of immunity to specified infectious diseases as a Category A Healthcare worker.

Healthscope has been made aware of recruitment scams involving individuals falsely claiming to represent Healthscope. Please note that Healthscope will never request payment from candidates.
Any request for payment is fraudulent.

Visit ScamWatch for more information on recruitment scams.