Helpdesk Support Officer jobs

We're looking for a Customer Support Agent to join the Fastmail team in our Melbourne office.

In this role, you’ll be joining our team of friendly experts behind every customer interaction. You’ll spend your days crafting thoughtful responses that solve problems, answer questions, and make people feel genuinely heard. Whether you’re troubleshooting a tricky IMAP configuration or helping someone understand our features, every response matters.

Fastmail is a small company making a big difference

Fastmail has been the leading independent email service since 1999, headquartered in Melbourne, Australia, with a global customer base.

Our mission is to make email better. We make email better for our customers by providing the premium email service that people are proud to pay for. And we make email better for the world by leading standards, open source, and advocacy work.

We understand that these aims can only be achieved with a dedicated team passionate about serving our customers, improving our product, and driving the industry forward.

Our Culture and Values

At Fastmail, our guiding principles shape everything we do:

• We are good internet citizens—we believe in open protocols, sharing technology, and fostering good relationships.
• We build the future—we are leaders in our industry, and build or improve standards and technology to further that.
• We seek understanding—we are curious and seek deep understanding of our systems.
• We value discussion—we reach agreement through constructive, iterative collaboration.

About the role

As a Customer Support Agent, your responsibilities include:

• Helping customers solve problems with kindness and compassion, and empowering them to resolve issues on their own.
• Troubleshooting and resolving technical issues, replicating and describing issues, and escalating to senior staff or developers as appropriate.
• Responding to incoming queries through various channels in a timely manner, with a focus on written communication.
• Becoming familiar with and being able to use support documentation and tools confidently.
• Developing and maintaining product knowledge: you'll be trained on the ins and outs of email, and our products, and you'll stay informed on trending issues and product updates.
• Writing and maintaining customer-facing help pages, internal documentation, and standard responses for our most common questions.
• Helping prevent spam, phishing, and abuse while applying privacy and security best practices to protect customer data (we'll show you how).
• Working closely with our global team (India and the United States) through Slack, email, and daily huddles via Zoom—with occasional flexibility for time zone differences.
• Engaging in opportunities to grow your skillset, such as facilitating team meetings and participating in interviews for potential colleagues.
• Plus other tasks and duties as allocated to you.

About you

We love our customers and want to give them the best possible experience. That’s where you come in!

This role may be great for you if:

• You excel at written communication and genuinely enjoy helping people. You adapt your style to connect with different customers and situations, and you know how to ask questions the right way to elicit the necessary information.
• You love digging into technical challenges, asking the right questions, and finding root causes. You're excited to learn about email systems, DNS, and other technologies that power our service.
• You notice patterns, make logical connections, and learn independently through reading technical documentation and internal updates sent via email. You know when to escalate complex issues.
• You thrive in collaborative environments and contribute to open communication and shared problem-solving.

Requirements

• One year of experience supporting customers via email in similar tech support roles.
• Outstanding written communication skills - writing is a central part of your role.
• A positive and engaging approach to customer interactions.
• Strong interpersonal skills, patience, compassion, enthusiasm, and diligence.
• Experience with ticketing software (Zendesk is a plus).
• A diploma, Bachelor's degree or 5 years of equivalent work experience.

Bonus points if you have:

• Experience working with a privacy-focused, security-conscious information technology organization.
• An interest in email and calendar technologies.

Research has shown that those of underrepresented groups are less likely to apply for roles unless they meet all the criteria. We recognise that different experiences make for a great team. If your experience doesn’t perfectly align with the criteria above, but you’re excited about this role, we encourage you to apply now.

Benefits

This is a full-time role and includes the following benefits:

• Standard annual leave, long service and sick leave entitlements.
• Penalty rates for weekend hours.
• Six weeks paid parental leave.
• Ongoing professional development opportunities.

Salary and working hours

This role has a base salary of $80,000, plus a 5% penalty rate for a schedule including Saturdays, and 10% for a schedule including Sundays, for an annual salary of $92,000 plus superannuation. Fastmail uses transparent, non-negotiable pay levels across all roles, with annual increases in July.

This is a hybrid role, and you'll work from our Melbourne CBD office two weekdays per week.

You’ll have an established ongoing schedule (i.e., the same five days and same hours every week). Your schedule will include three weekdays, plus Saturday and Sunday. Your total working hours each week will be 37.5 hours: 7.5 hours per day, plus a 30-minute unpaid lunch break.

This role is covered by the Professional Employees Award (2020) at a level relevant to your experience.

Our application process

When you apply, you'll complete some screening questions. Note that we cannot assist with a visa or sponsorship—you must already have the right to work in Australia.

Shortlisted candidates will receive a written assessment to showcase customer support expertise, followed by an interview over Zoom.

If this goes well, we will invite you to an interview at our office in the Melbourne CBD, where you'll also be asked to complete an in-person written assessment.

Final candidates will be asked to complete reference and background checks before an offer is made.

Applications close 9 August, 2026. We review applications as they are received and may progress candidates before the closing date.

Please note that we will always email you with an update on your application, even if you aren't successful. If you don't see a message from us, check your spam folder. You may wish to whitelist @.workablemail.com now to ensure you don't miss a message from us.

Fastmail is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.