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Job Post Details

Executive Assistant, Office for Health and Medical Research - job post

NSW Health
(part of NSW Government)
3.5 out of 5 stars
1 Reserve Road, St Leonards NSW
$102,936 - $113,579 a year - Full-time
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Job details

Pay

  • $102,936 - $113,579 a year

Job type

  • Full-time

Location

1 Reserve Road, St Leonards NSW

Full job description

Role Title: Executive Assistant, Office for Health and Medical Research

Employment Type: Ongoing Full Time
Position Classification: Crown Clerk grade 5/6
Remuneration: $102,936 - $113,579, plus Superannuation
Location: 1 Reserve Road, St Leonards NSW
Hours Per Week: 35 hours
Requisition ID: REQ677155
Closing Date: Sunday, 13 September 2026 (11:59PM)

Join the Office for Health and Medical Research at Ministry of Health for an exciting full-time ongoing opportunity and be part of the team enriching health in millions of ways every day.

About us
  • Our core values of collaboration, openness, respect, and empowerment are more than just words – they're the guiding principles that shape every aspect of our work.
  • We are committed to your growth and development, providing the resources and opportunities you need to excel in your career.
  • Explore boundless potential in a dynamic environment.
  • Join a passionate team dedicated to innovation and creativity.
  • While regular office presence is essential, we offer flexible work arrangements to support your needs.
  • Committed to fostering diverse and inclusive workplace for all.

To learn more about the Ministry and what benefits we offer, access our Employee Benefits Handbook.

About the role
With your skills and experience, you can contribute to the millions of ways we’re enhancing health and wellness while developing your career as part of the largest health organisation in Australia.

In this role, you'll provide high-level executive and administrative support to the Office for Health and Medical Research, helping ensure the efficient operation of a busy and dynamic office. Working closely with senior leaders and colleagues, you'll coordinate schedules, manage competing priorities, prepare correspondence and briefing materials, and support meetings and projects.
The role offers variety and exposure to a wide range of stakeholders and issues across the NSW Health system. You'll be part of a small, collaborative team where your organisational skills, attention to detail, and ability to anticipate needs and manage changing priorities will be highly valued.

In this role, you'll provide high-level executive and administrative support to the Office for Health and Medical Research, helping ensure the efficient operation of a busy and dynamic office. Working closely with senior leaders and colleagues, you'll coordinate schedules, manage competing priorities, prepare correspondence and briefing materials, and support meetings and projects.
The role offers variety and exposure to a wide range of stakeholders and issues across the NSW Health system. You'll be part of a small, collaborative team where your organisational skills, attention to detail, and ability to anticipate needs and manage changing priorities will be highly valued.

What you'll be doing
  • Managing the Executive Director’s diary, appointments, invitations, and stakeholder enquiries, redirecting requests as appropriate.
  • Preparing a range of high quality written materials, including meeting agendas and minutes, and correspondence.
  • Engaging with internal and external stakeholders to share information and support effective collaboration.


About you
We are seeking motivated and committed individuals who can support the work of NSW Health with:
  • Strong organisational skills to coordinate multiple priorities and meet deadlines.
  • Ability to manage a range of executive and administrative tasks with attention to detail.
  • Excellent written and verbal communication skills, with a strong customer focus.
  • The ability to work in a small dynamic team environment.
How to apply
At The Ministry of Health, we want you to make the most of the opportunities you will get to grow your skills and your career, surrounded by authentic, smart people and leaders.

Please review the role description and submit your up-to-date resume (up to 5 pages) and cover letter (1-2 pages) and demonstrate your ability by attaching a response to the two target questions below.

Target Questions (1-2 pages)
  • Describe a time when you supported a senior executive in a busy environment with multiple competing demands. How did you prioritise tasks, manage changing priorities, and ensure critical deadlines were met?
  • In this role, you will often be the first point of contact for a wide range of stakeholders. Describe a situation where you had to manage sensitive or complex communication on behalf of an executive. What was your approach and what was the outcome?

Use the link below to access our Capability Application tool, designed to help you excel in the recruitment process. Practice your responses with the example questions provided to effectively highlight your achievements and the strategies you used to accomplish them.

Capability application tool | NSW Public Service Commission

For role related queries or questions contact Rhiannon Jewell rhiannon.jewell@health.nsw.gov.au and quote REQ677155.

As an organisation we are committed to creating an accessible and inclusive workplace. If you require any adjustments during the recruitment process, please contact Khloe Yang on Shuo.Yang@health.nsw.gov.au.

Adjustments for individual needs | I Work For NSW and Inclusive recruitment of people with disability | NSW Government.

Closing Date: Sunday, 13 September 2026 (11:59PM).

Our commitment to diversity and inclusion
At the Ministry of Health, we are committed to creating a diverse, inclusive, and flexible environment which reflects the community and customers we serve. We actively promote the employment of women, people with a disability, Aboriginal and Torres Strait Islander peoples, LGBTIQ+ community and people from culturally and linguistically diverse backgrounds.

If you identify as Aboriginal or Torres Strait Islander and would like assistance with your application or to obtain more information on how to apply, please

To be eligible for employment in these roles you must be an Australian citizen, or a permanent resident, or a New Zealand citizen, or hold a valid visa with permission to work in Australia.

Additional information
  • This recruitment may be used to create a Talent Pool for similar future roles (ongoing or temporary) that may arise over the next 18 months.
  • Please note that the selection process will include a range of comparative assessment techniques to assist in determining your suitability for the role.

Do not miss your chance to embark on this fulfilling journey! Apply now!

Applications Close: Sunday, 13 September 2026 (11:59PM).
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