Secretariat Support jobs

Are you an experienced executive support professional who enjoys working in a fastpaced, high-trust environment? The Aboriginal and Torres Strait Islander Partnerships Division is seeking three Executive Support Officers to provide high quality executive, secretariat and administrative support to senior leaders and their teams.

There are three positions available: two permanent roles and one temporary role.
These roles are based in Brisbane and sit across the offices of senior executives within the Aboriginal and Torres Strait Islander Partnerships Division.
In this role, you will support senior leaders to manage competing priorities, coordinate executive business and contribute to the effective delivery of divisional priorities. You will be a key point of contact for the office, helping to ensure matters are handled professionally, accurately and in a timely way.

Key duties and responsibilities include:

• providing confidential executive and administrative support to senior leaders in a sensitive and fast-paced environment
• managing diaries, meetings, briefing material and competing priorities to support effective use of executive time
• coordinating correspondence, briefings, reports, submissions, meeting papers and information packs
• monitoring requests, deadlines, follow-up actions and responses on behalf of the executive office
• coordinating travel, itineraries, reconciliations and associated logistics
• providing secretariat support for meetings, committees and governance forums, including agendas, minutes and action tracking
• supporting business administration activities across finance, human resources, records management and information management
• building positive working relationships with internal and external stakeholders
• identifying opportunities to improve administrative systems, processes and ways of working
• contributing flexibly to the broader executive support network and supporting changing priorities as required.

We are looking for people who are highly organised, proactive and professional, with strong attention to detail and the ability to manage multiple priorities. You will communicate clearly and confidently, exercise sound judgement and discretion, and build effective relationships with senior executives, colleagues and stakeholders.

You will bring a solutions-focused approach, anticipate needs, and contribute positively to a collaborative and inclusive team environment.

There are no mandatory licences, qualifications or degrees required for this role.

Previous experience working in an executive office or providing support to senior executives would be highly regarded.

The successful applicant will be required to undergo employment screening, including a criminal history check and declaration of serious disciplinary history.

The Department of Women, Aboriginal and Torres Strait Islander Partnerships and Multiculturalism values diversity and inclusion and encourages applications from people with diverse backgrounds, including Aboriginal peoples and Torres Strait Islander peoples, people with disability, and people from culturally and linguistically diverse backgrounds.

To apply, please submit your current resume of no more than four pages, including the names and contact details of two referees, and a claim to the role of no more than two pages outlining your interest in the opportunity and your suitability for the role.

Applications to remain current for 12 months.This work is licensed under a Creative Commons Attribution 3.0 Australia License.