Volunteer Medical Office Assistant jobs

Administration Assistant (Permanent Part-Time)

Location: Strathalan Community, Macleod, VIC

Salary: Up to $32.83 an hour + 12% Super + NFP Benefits

BaptistCare is seeking an experienced Administration Assistant to join our team at Strathalan Community in Macleod. We have Permanent Part-Time opportunity available across weekdays (availability on Wednesday & Thursday is preferred) — offering flexibility and variety while you build meaningful connections with residents, families, and staff.

Why Join Us

Salary packaging up to $18,550 per year for increased take‑home pay

Flexible Part Time shifts across Weekdays (Wednesday & Thursday availability is preferred)

Ongoing training and professional development

Supportive culture built on respect, teamwork, and positive intention

Access to our Employee Assistance Program for confidential wellbeing support

The Role

As an Administration Assistant, you will provide essential administrative and reception support within our aged care facility. Reporting to the Residential Care and Services Manager, you will be the first point of contact for visitors and callers, helping ensure the smooth and welcoming operation of our front office.

Your responsibilities include:
Front office reception — greeting visitors warmly, managing calls, taking and distributing messages, accepting deliveries

Administrative support — word processing, data entry, photocopying, preparing agendas and minutes

Financial tasks — petty cash handling and banking

Building positive relationships with residents, families, and external stakeholders

Reporting workplace and consumer‑related risks promptly

Participating in scheduled training to maintain current skills

About You

You are reliable, compassionate, and bring genuine energy to every shift. You are also:

Actively listen and support residents in achieving their goals

Communicate with warmth, professionalism, and empathy

Work collaboratively with staff, families, and external partners

Uphold BaptistCare’s values in every interaction

Maintain attention to detail and a high standard of administrative accuracy

Ready to Put Your Skills Where They Matter Most?

Apply now — applications are reviewed as they are received.

For questions about the role, contact Mamta Sharma at talent@baptcare.org.au .

Please note: Applications must be submitted through our online system. We are unable to accept emailed applications. Recruitment agencies are kindly asked not to make contact regarding this role. Only shortlisted applicants will be contacted.

ABOUT BAPTISTCARE

BaptistCare is a leading purpose-led care organisation, guided by our Christian identity and serving people and communities across Australia for more than 110 years. We support people to live better through aged care, home care, retirement living, community services, disability support and housing.

We know that life’s challenges can make our world feel smaller. With the right people alongside us, it can feel more connected, supported and hopeful again.

That’s what we work towards every day - enriching lives through communities of care. Today, more than 70,000 customers, 12,000 employees and close to 2,000 volunteers are part of our communities across Australia.

BaptistCare – Inspired by Jesus to champion care for all.

Baptistcare is dedicated to the safety, empowerment, and participation of all children. We have zero tolerance of child abuse and are committed to a thoughtful, protective environment that supports infants, children, and young people to feel safe and respected.

** Successful candidates will be subject to a variety of background checks including a national criminal history check, reference checks, and if applicable WWCC, NDIS worker screening check and a pre-employment medical check **