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Job Post Details

Administration/Business - Other - job post

Government schools
4.0 out of 5 stars
Melbourne VIC
Full-time
You must create an Indeed account before continuing to the company website to apply

Job details

Job type

  • Full-time

Shift and schedule

  • Monday to Friday

Location

Melbourne VIC

Full job description

Overview

Work Type: Ongoing - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 3
Occupation: Education and training
Location: Melbourne - Southern suburbs
Reference: 1534645

Selection Criteria

1. Demonstrated experience in school administration, finance or a similar administrative role, including accounts payable, bank reconciliations, purchasing and maintaining accurate financial records.
2. Highly developed organisational and time management skills, with the ability to coordinate daily staffing requirements, manage competing priorities and meet deadlines in a fast-paced environment.
3. Demonstrated ability to coordinate daily organisation processes, including arranging Casual Relief Teachers (CRTs), managing staff absences and responding effectively to changing operational needs.
4. Excellent interpersonal and communication skills, with the ability to build positive working relationships with staff, students, parents, suppliers and external stakeholders while maintaining professionalism and confidentiality.

Role

This is a full-time ongoing position. Attendance is required Monday to Friday during school terms in accordance with the school's operating hours.
The School Administration Officer ¿ Finance and Daily Organisation plays a key role in supporting the effective day-to-day operations of the school by coordinating daily staffing requirements, managing financial administration processes and providing high-quality administrative support. The position is responsible for overseeing daily organisation, including the coordination of Casual Relief Teachers (CRTs), maintaining accurate financial records, processing accounts payable, completing bank reconciliations and supporting human resources administration. The role requires excellent organisational skills, attention to detail, sound judgement, confidentiality and the ability to build positive working relationships with staff, students, families and external stakeholders.

Responsibilities

The School Administration Officer ¿ Finance and Daily Organisation is responsible for coordinating daily staffing operations, managing casual relief teacher (CRT) arrangements and providing financial administration support to ensure the efficient operation of the school. The role requires strong organisational, communication and financial management skills, with responsibility for daily workforce coordination, accounts payable functions, bank reconciliation and general administrative support.
Key responsibilities include:
  • Coordinate the school's daily organisation, including arranging and allocating casual relief teachers (CRTs) and managing staff absences.
  • Liaise with staff, leadership and external agencies to ensure appropriate staffing coverage for daily operations.
  • Process accounts payable, including purchase orders, invoices and supplier payments in accordance with Department policies and school procedures.
  • Complete bank reconciliations, monitor financial transactions and assist in maintaining accurate financial records.
  • Support budget administration and prepare financial reports as required.
  • Maintain confidential employee, payroll and financial records with a high level of accuracy.
  • Provide administrative support for human resources processes, including employment documentation, contracts and onboarding where required.
  • Respond to enquiries from staff, parents, suppliers and external stakeholders in a professional and timely manner.
  • Assist with payroll administration and other school business management functions as directed.
  • Maintain effective office systems, filing and record management practices.
  • Ensure compliance with Department of Education policies, financial procedures and relevant legislation.
  • Undertake other administrative and finance duties as directed by the Principal or Business Manager to support the effective operation of the school.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Location Profile

Demonstrated ability to effectively manage facilities, infrastructure and stakeholder relationships within a Public Private Partnership (PPP) or similar contract management environment.
Applications close Wednesday 29 July 2026 at 11.59pm
Posted
16 July 2026
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