How to Manage Multiple Job Postings on Indeed

See all your jobs in one place

All of your jobs, regardless of where you originally posted them, can be found in one place in the Jobs tab of your Employer Dashboard. You can see which jobs you’ve posted directly on Indeed vs jobs that have been pulled from somewhere else online by looking for the link icon to the left of the job title. Jobs with the link icon have been sourced from outside Indeed (e.g. company site, ATS feed).*

Having one job list is convenient because it makes it easier to manage and track multiple open jobs. You can search across all roles and locations, track hiring progress, edit job posts and assign candidates a status from one single view instead of going back and forth between various platforms.

*Experience differs for larger employers

Perform bulk actions across multiple jobs

Another way Indeed makes it easier to maintain several jobs at once is by letting you perform bulk actions on a few or all of your jobs at once. For example, you can bulk edit the status of multiple jobs by ticking the boxes on the left-hand side of the jobs you’d like to update. From the Status drop-down menu that appears, choose the status you’d like to use for your selected jobs (i.e. Reopen jobs, Pause jobs, Close jobs).

Set your budget for each Sponsored Job in the campaign

Job campaigns on Indeed allow you to group multiple Sponsored Jobs together and set a dedicated budget amount to each job. This will maximise the budget for high-priority roles for faster pacing, so you receive candidates quickly where needed. You also get access to robust reporting and analytics capabilities to track your performance. Campaigns are especially helpful if you’re hiring for many similar roles or roles within the same department, location, etc. at once.

Just give your campaign a name, add the jobs you want to include, set your budget and schedule. You can use multiple campaigns to manage hiring for specific roles and locations. Campaigns can be set up on a monthly recurring basis, so once you set the monthly budget for a campaign, it will refresh for each new month automatically until you pause the campaign or remove/pause all jobs in the campaign. You can also choose a one-off campaign.

The benefits of using campaigns on Indeed include:

• Managing job sponsorship more efficiently, with one place to set budgets, monitor performance and adjust visibility across multiple roles
• Optimising your spend on Indeed, so more of your budget goes to the jobs that need applicants most and delivers better return on investment
• Reducing manual work for your team, with fewer one-off changes and more automated, always-on optimisation across campaigns
• Improved applicant flow to priority roles, by automatically directing more budget to hard-to-fill or time-sensitive jobs
• Clearer insight into performance, with campaign-level reporting that shows which roles, locations or job types are delivering the best results
• More consistent visibility for your brand, by keeping key jobs sponsored and visible to job seekers instead of relying on ad-hoc boosts
• Easier scaling as you grow, since you can manage sponsorship for dozens or hundreds of jobs using shared rules instead of one-by-one updates

Go to your Campaign Dashboard to see how your jobs are performing (e.g. sponsored applies, budget remaining, budget spent).

Automate parts of your hiring process

When you’re managing multiple jobs with a high volume of candidates, it can be challenging to stay organised and keep track of applications. There are a few ways Indeed helps automate parts of the hiring process to take some things off your plate:

Automatically reject unqualified candidates: When you add screening questions to your job post and mark one or more of them as ‘deal breakers’ we’ll only show you the applicants whose responses meet your minimum criteria. Indeed automatically places applicants who don’t match your deal breaker qualifications in the Rejected tab in your Employer Dashboard. This means less time sorting through applicants and more time connecting with the right people.

Identify candidates who meet your job criteria up front: With matched candidates (formerly Instant Match), we immediately show you candidates whose resumes on Indeed match your job description as soon as you pay to post your jobs.

You can then invite your favourites to apply.^[1]

Additionally, Indeed can automatically invite candidates on your behalf, if you opt in, to save you time.*

*Only available on Premium

Send automated rejection emails: Indeed Employer Assist is a feature that automatically notifies candidates that you’re no longer considering them for the role after a time period you specify. With Employer Assist, when you message candidates, schedule interviews or send assessments, the candidate’s status will also automatically update from ‘active’ to ‘reviewed’ or ‘contacting’.

FAQs about managing multiple jobs

Which jobs are eligible to be sponsored in a campaign?

You can add any active job that is not already sponsored in another campaign. This means both un-sponsored and individually-sponsored jobs can be added to a campaign. Once the campaign has launched, the campaign sponsorship will automatically override any individual sponsorships.

Any jobs already sponsored in a campaign will not be available to add to another campaign. The job will need to be removed from its current campaign before it can be sponsored in another campaign.

Can I add or remove jobs from an active campaign?

Yes. When you add an additional job to an ongoing campaign, the remaining budget allocated to the campaign will be redistributed across all active jobs in the campaign. When you remove jobs from an ongoing campaign, the remaining budget is similarly redistributed across all remaining active jobs in the campaign.

How many requisitions can a recruiter handle?

While some industry benchmarks suggest that in-house recruiters often manage dozens of open requisitions at a time, there’s no single “right” number. The ideal workload depends on factors like your industry, company size, employer brand strength, location and the types and seniority levels of roles you’re hiring for. For example, a recruiter focused on high-volume, entry-level roles may comfortably handle more open requisitions than someone hiring senior software engineers or other hard-to-fill specialist positions.

What is considered high volume recruiting?

High-volume hiring can mean something different for every company. It typically refers to recruiting for a large number of open positions in a limited time period. It can also mean you’re hiring several people for a few of the same roles. If you’re hiring for a lot of positions, consider Indeed Hiring Events, which is like a one-company job fair that can help you quickly fill multiple jobs from a single hiring event.

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