How to write an Accounting Assistant job description

Your job description is the first touchpoint between your company and your new hire. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

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Accounting Assistant job title

A great job title typically includes a general term, level of experience and any special requirements. The general term will optimise your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialised, consider including the specialisation in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

Examples of Accounting Assistant job titles

    Accounting Assistant
    Accounting Assistant (2+ Years’ Experience)
    Accounts Payable Assistant
    Accounting Assistant (Part-Time)
    Accountant Assistant

Accounting Assistant job summary

A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit.

Example of an Accounting Assistant job summary

Our purchasing department needs a reliable Accounting Assistant who doesn’t mind putting in overtime, especially around the end of the month. The ideal candidate will be capable of learning our system with minimal supervision. They should be extremely organised and have great time management skills. In addition to serving the purchasing department, the applicant will also work with the accounting department on occasion. The Accounting Assistant will report to the Purchasing Director and work with the team to accomplish interdepartmental goals and quotas. If you’re hoping to join an established firm with excellent benefits, we’d love to hear from you.

Accounting Assistant responsibilities and duties

The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organisation and who the employee reports to.

Examples of Accounting Assistant responsibilities

    Prepare and fact-check invoices before sending them to customers
    Maintain and update general ledger and sales journal
    Obtain approval to satisfy vendor statements
    Prepare, fulfil and distribute checks
    Request and process W-9 forms from new vendors
    Approve and process wire transfer requests
    Prepare and gain approval for POs
    Scan, file and log accounting documents

Accounting Assistant qualifications and skills

Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful hire. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

Examples of Accounting Assistant skills

    2+ years’ accounting/bookkeeping experience (accounts payable preferred)
    Secondary school to Year 12 or equivalent required
    Some accounting education preferred
    Experience with QuickBooks
    Familiarity with Microsoft Office suite and Google Docs
    Excellent number pad skills
    Typing speed minimum 50 wpm
    Proficiency with Windows operating system
    Advanced written and oral communication skills
    Availability for 1-2 hours overtime 5+ days per month

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