Document Controller Job Description: Top Duties and Qualifications

At WSP we develop creative, comprehensive and sustainable engineering solutions for a future where society can thrive. Equipped with an intimate understanding of local intricacies, world-class talent and proactive leadership, we plan, design, manage and engineer long lasting and impactful solutions to uniquely complex problems. With 55,000 talented people in more than 550 offices across 50 countries, we engineer projects that will help societies grow for lifetimes to come. We are looking for Document Controller we to join our Project controls team for a 24- month fixed-term contract. Duties will include: Responsible for following all document control processes and procedures. Recording and transmit incoming and outgoing documentation and assisting with reporting. Ensuring all outgoing design documentation is communicated using multiple EDMS. Maintain the various project Registers. Assist in document preparation and verification using internal and external guidelines. Using specific software programs for the sharing and transmission of documents. These programs may include but are not limited to: | TeamBinder | Aconex | SharePoint | ProjectWise. Provide support in team environment to achieve delivery. Key Attributes: Demonstrated experience as a Document Controller in an Engineering Consultancy or supporting major transport projects. Five plus years relevant document control experience and use of document management software. Excellent written and verbal communication skills and skills, both internally and externally; An ability to prioritise, negotiate, be thorough, organised and work with a high level of attention to detail. Ability to work with minimal supervision in a fast-paced project office. A strong work ethic, self-starter and ability to relate well to both work colleagues within a team environment and external parties; An attitude which proactively contributes to and participates in a team environment. Commitment to safety in the workplace. The right to work in Australia. Benefits at WSP: As a people focused business, we really focus on work/life balance and helping you built a stable career. You'll be able to purchase extra leave to facilitate your dreams or obligations. You will have a Personalised career growth and training through our Award-winning Learning & Development team You will be able to drive you own career and your own success using our Thrive Portal. We also offer a suite of benefits including health and wellness initiatives. WSP is an organisation that truly values and practices flexible working options. State of the art, modern and contemporary offices. Paid Parental and Partner Leave. At WSP you'll be part of a supportive organisation that encourages continued development through structured training, global and local practice networks and wellbeing programs. Join us in doing purposeful, sustainable work that helps shape our communities and the future! We are the best professional services firm, positioned to be partners for tomorrow s challenges. Express your interest by clicking on the 'apply now' button. Your application will be treated in strict confidence. WSP supports a diverse and inclusive work environment as well as equal employment opportunities. We encourage Aboriginal and Torres Strait Islanders and people of culturally diverse backgrounds to apply. Video

About the Company

Enscope is a niche Project Management, Engineering, Construction Management and Commissioning Services provider supporting Australia's Oil and Gas Industries. Headquartered in Perth, Enscope is part of the Quanta Services Inc. (NYSE: PWR) group of companies.

About the Role

Working closely with the Lead Document Controller and the Engineering team, this role requires a committed person to work for for a minimum 6 months the possibly move into a long term, permanent role. The hours can sometimes require you to be flexible within the demands of the projects.

Key responsibilities include but are not limited to:

Receive and register client & vendor documentation

Numbering allocation for supplier document & design deliverables

Maintaining & administration of all relevant project data on QDMS

Receiving and Processing of Vendor Documentation

Quality control of incoming and outgoing documentation

Review documentation and prepare document transmittals

Weekly and Monthly Reporting

Provide Support to Engineering team for Document Control queries

Your Profile

The successful applicant will be able to demonstrate the below skills. Please ensure you address this selection criteria in your cover letter.

Minimum of 3-5 years' experience in a similar role

Familiarity and sound experience with QDMS and SharePoint is preferred

Vendor Documentation Processing

Effective problem solving and analytical skills

Organized, efficient and detail oriented

Ability to handle, plan and prioritise multiple tasks and meet hard deadlines

Ability to liaise and communicate with internal & external stakeholders

High knowledge and experience of MS Office Suite

Ability to learn and adapt to new systems quickly

Behaviours
Consistent with the Company purpose, Enscope also looks for all employees to demonstrate the following behaviours:

Be available, supportive and accessible

Back yourself and each other

Be accountable

Open, honest conversations

Demonstrate ethical behaviour do the right thing

Bring energy to everything we do

Challenge yourself to improve & grow

If you believe that you would thrive in this type of environment and that you meet the skills requirements, we encourage you to apply.

Applying

Please submit your application by clicking on the apply button.

Please note only shortlisted candidates will be contacted.

Job Types: Full-time, Fixed term, Permanent, Contract

Salary: $70,000.00 $110,000.00 per year

Schedule:

10 hour shift

8 hour shift

Experience:

Document control: 3 years (Preferred)

Work (Required)

Evolving Transport Transport for NSW is delivering an unprecedented $72.2b investment into a truly game changing Future Transport strategy. We are also evolving, bringing together new and existing transport modes, cutting edge technologies and getting smarter at how we do it. We are changing to deliver more connected journeys, greater satisfaction and safer transport for our customers, both now and for the future. The Division The Greater Sydney Division is redefining integrated transport choices to improve the lives of customers and communities, making Greater Sydney a better place to live, work and play. We have the single biggest place making opportunity at Transport in the coming years, reshaping Greater Sydney into a metropolis of three cities Eastern Harbour City, Central River City and Western Parklands City - whilst also overseeing the Greater Sydney region as a whole. Greater Sydney is focused on these three cities and delivering a joined up transport network and services to ensure these cities become the places that their customers and communities really want. The opportunity We have an opportunity for 2 x Document Controllers to take responsibility for project document control, quality control process and provide document support to all project management, engineering and site management and quality control processes in the branch. You will be involved in: Reporting to the Information and Performance Manager you will be responsible for; Assisting with the development of knowledge management systems, model documentation and templates to promote best practice and continuous improvement Providing advice, support and assistance to the project team in the storage and management of all project documentation and in the use of electronic document management systems Receiving, recording, distributing and filing all technical documentation, principally incoming and outgoing contractual documents Managing document version and revision control, information security, including access, retrieval, editing and distribution requirements and document and communication compliance Coordinating, maintaining and updating a library of sample modifications to model technical specifications and tender documents Identifying and recommending improvements to model documentation and to act on improvement requests submitted by project and contract managers About you The successful candidate will have at least 2 years experience in a similar Document Control role within a large, complex organisation and ideally within the transport industry. You will have proven experience in a project controls environment with electronic records and document management system, or engineering management systems experience. Want to know more? Salary and Benefits Transport Grade 6 role Our Commitment to Diversity Great people come from all walks of life. At Transport for NSW, we are committed to creating a diverse, inclusive and flexible workforce which reflects the community and the customers we serve. We actively promote gender diversity in our workplaces, the employment of Aboriginal and Torres Strait Islanders and the employment of people with a disability. We welcome and encourage applications from all people regardless of age, gender, ethnicity, cultural background, or sexual orientation. If you need an adjustment in the recruitment process, please call/text or email the contact person for this role. How to apply To apply for this position, please submit a resume and answer the questions included in the application process. If you have any questions please contact Need help? Closing date: 11:59pm Sunday 4th July [phone number]

Why Built?
Proudly Australian and privately owned, Built is the only construction company to offer a total solution across all built-forms, sectors and sizes. And we re leading the industry in sustainability and digital construction methods.
Here s what you ll find with us:

Paid Parental Leave

Additional paid leave for every year of service (up to 5 extra days per year)

Our in-house health & wellbeing team crafts tailored programs for all staff, focusing on enhancing physical and mental health to ensure you thrive.

An opportunity,Built for you
As the Document Controller you will collaborate closely with the Design Management team to implement document control and design change management protocols, the Senior CA to assist in the subcontract and head contract admin of the project and the Senior Project Manager to manage all practical completion documentation.
Here s what a typical day might look like for you:

Quality Assurance Assist the design and delivery teams in the submission and approval of samples, maintenance of registers and collation of materials;

Managing Subcontractor Documentation Assist in the management of subcontractor document control requirements, claims and payments;

Design Management and distribution of design documentation ensuring weekly checks are undertaken, follow up issue of updated drawings and handover forms etc.

Programming Ensuring up to date programs are transmitted to all subcontractors, timely submission of cost reports and project reporting;

Commercial Assist with subcontractor payments, creditor invoices and ensure all delivery, labour and day dockets are completed.

We have been fortunate enough to have this project based in the Geelong region, as such the role will require travel to Geelong. Open to discussions around a hybrid working model for this role as well.

The new way forward,Built by you
Your success here will be defined by the energy you bring to work every day. You ll love what you do and have a roll up your sleeves and get things done approach. You won t shy away from a challenge and will always own the problem, knowing you ve got the full support of the team. Here are the essentials you ll need for this role:

Solid experience in a similar role within the construction industry would be ideal

Ability to use your initiative, prioritise, strong attention to detail, positive approach to work and a can-do attitude!

Your innovative mindset, lateral thinking ability and your drive to achieve results will hold you in good stead.

Ready to be a changemaker, with us?
Join us and improve the way the world is built. Apply Now! Send through your CV to [website]

Job Type: Full-time

Salary: From $80,000.00 per year

Benefits:

Gym membership

Maternity leave

Paid volunteer leave

Parental leave

Professional development assistance

Referral program

Work from home
Schedule:

Monday to Friday



Ability to commute/relocate:

Geelong, VIC 3220: Reliably commute or planning to relocate before starting work (Preferred)

Work Authorisation:

Australia (Preferred)


Work Location: Hybrid remote in Geelong, VIC Start Date: 04/09/2023

Our client is a well-established, large and successful Australian Marine Services operator. They support the Oil & Gas, Resources, Port Services, Construction and Towage Services industries.

The client are seeking applicants who have senior experience in Document Contol/QA to join their friendly, dynamic and industry-leading team.

This opportunity will suit an individual that has a flexible approach, attention to detail, accuracy and can work both collaboratively and autonomously to meet deadlines.

The Opportunity

This is a full-time position based in Perth's CBD. The duties and responsibilities are varied with no two days the same. You must have a focused approach and the ability to work well in a high-energy, fast-paced environment.

Key Responsibilities Include:

Managing and maintaining the control of hardcopy and electronic file copies of the Company Integrated Management System (IMS)

Update documents with amendments as appropriate and dispose of past revisions as directed

Distribute document amendments to respective custodians as defined by each manual

Managing all quality records (both on-shore and on vessels) in accordance with the IMS Record Management procedures and filing convention

Monitor and assist Marine/Vessel Superintendents and Masters with vessel certificate documentation and files

Set up Company IMS on new vessels as required, ensure all publications (including charts) listed on the Master Document Register are current and issued as appropriate

Managing and maintaining Company Registers including Fleet Management Listing & Filing Convention and Document Transmittal Registers

Maintain Electronic publications library

Manage and maintain the Master Archive Register to reflect tracking of all archived documents

Processing all quality records and catalogue as per IMS Record Management procedures and protocols, retrieving documents as required

Manage the disposal of archived documents in accordance with statutory and record management procedures

Assist with tracking and close out of internal and third-party audits

Required Experience

You will have previous senior experience in a similar role (5 years +)

Advanced MS Office skills and sound understanding of IT Networks and System Administration

A sound understanding of the Marine, Oil & Gas industry

Personal Attributes

You will possess a positive attitude and show flexibility in juggling many varied tasks

You will be highly organised with the ability to work well under pressure and enjoy the challenges of a fast-paced ever-changing environment

Excellent interpersonal and communication skills working with staff, crew and clients and third parties ensuring positive working relationships are maintained

Demonstrate high levels of attention to detail, accuracy, honesty and integrity

This can be a career-defining role and too good to pass up. Apply Now!

Click the APPLY NOW button OR Call 08 6263 7500 and ask for Craig.

Prime Recruitment is committed to equal opportunity and values diversity. We encourage Aboriginal or Torres Strait Islanders to apply for this position.

Please note - Only Candidates demonstrating all of the above skills & attributes will be considered and only short-listed Candidates will be contacted. We appreciate your understanding of this!

You should be living in West Australia as it s an Immediate start for the right person.

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Job Type: Full-time

Salary: $100,000.00 $115,000.00 per year

Benefits:

Salary hour shift