How to write an Office Coordinator job description

Your job description is the first touchpoint between your company and your new hire. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

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Office Coordinator job title

A great job title typically includes a general term, level of experience and any special requirements. The general term will optimise your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialised, consider including the specialisation in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

Examples of Office Coordinator job titles

    Office Coordinator
    Senior Office Coordinator
    Office Coordinator (with MS Office proficiency)
    Office Coordinator (Part-Time)
    Administrative Coordinator

Office Coordinator job summary

A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit.

Example of an Office Coordinator job summary

Our growing manufacturing business is looking for an Office Coordinator who can help us create a more productive work environment, while ensuring that our clients get the support they need. The ideal candidate for this position is an organised, detail-oriented individual who is able to manage multiple projects at once in a fast-paced environment. If you are a deadline-driven professional with a strong work ethic and a background in office administration, we want to hear from you.

Office Coordinator responsibilities and duties

The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organisation and who the employee reports to.

Examples of Office Coordinator responsibilities

    Manage the schedule for all company conference and meeting rooms, ensuring that executive meeting needs are always met
    Ensure that all company-wide internal correspondence is distributed as paper memos and also posted on the company intranet
    Maintain the stock levels for office and break room supplies and submit purchase requests to management when necessary
    Coordinate and plan company social events that take place during and after business hours
    Answer phones and greet and direct visitors appropriately

Office Coordinator qualifications and skills

Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful hire. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

Examples of Office Coordinator skills

    Associate Degree in Business or a related field required (Bachelor’s degree preferred)
    2+ years’ experience in office administration
    Strong organisational and time management skills
    Excellent verbal and written communication abilities
    Proficiency with MS Word and MS Excel
    Strong sense of discretion and professionalism

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