Resources
Post a Job

Office Coordinator Job Description: Top Duties and Qualifications

Edited by Indeed Employer Content Team
Last updated 16 July 2025
Our mission

Indeed’s Employer Resource Library helps businesses grow and manage their workforce. With over 15,000 articles in 6 languages, we offer tactical advice, how-tos and best practices to help businesses hire and retain great employees.

Read our editorial guidelines
6 min read

Your job description is the first touchpoint between your company and your new hire. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

Office Coordinator job title

A great job title typically includes a general term, level of experience and any special requirements. The general term will optimise your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialised, consider including the specialisation in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

  • Office Coordinator
  • Senior Office Coordinator
  • Office Coordinator (with MS Office proficiency)
  • Office Coordinator (Part-Time)
  • Administrative Coordinator

Hire your next Office Coordinator today.

Post a job

Hire your next Office Coordinator today.

Post a job
Close

Office Coordinator Job Description Examples:

Example 1

ROLE Overview

Todays Dental is looking for an experienced Dental Receptionist / Front Office Coordinator to join the team. We are looking for someone who will be responsible for the office and clerical functions of the practice. This includes, however is not limited to, liaising and assisting with the management of all new, existing and potential patients of the practice, providing clerical support, scheduling appointments, managing bookkeeping, patient billing and banking.

At Todays Dental Edgecliff we cater to a broad range of patients.
Our principal dentist performs all types of general dentistry with a special interest in Cosmetic dentistry and Oral Surgery ie. smile makeovers and surgery such us dental implants and all on 4 implant treatment.
We are a digital dentist with the latest technology and would love to have someone on board who is willing to learn and gain experience with some of this technology too.

Experience in the Dental industry is essential for this role.

KEY Duties/Responsibilities
  • Meet and greet patients, customers, suppliers and practice staff
  • Manage all incoming phone calls for the practice
  • Schedule patient appointments and perform follow-up confirmation communication
  • Communicate bookings and patient needs with Dental staff
  • Maintain practice and office supplies, including the ordering of stock
  • Prepare documented treatment plans for patients
  • Process payments, health insurance rebates and other claims
  • Maintain patient records and other computer systems and databases
  • Prepare correspondence as directed
  • Coordinate marketing and finance activities as directed
  • Bank reconciliations
  • Opening and processing mail
  • Preparing and checking fees for accuracy, including but not limited to, ensuring fees are allocated to the correct patient.

    Required Skills
  • Excellent communication skills
  • Ability to work independently
  • Well organised
  • Great time management silks and ability to multi-task
  • Strong knowledge of Microsoft Office
  • Office administration and bookkeeping skills
  • Experience as a Dental Receptionist or Dental Assistant
  • Knowledge of Dental 4 Windows / D4web is preferred

    Job Types: Full-time, Permanent

    Pay: $70,000.00 – $80,000.00 per year

    Schedule:
  • 8 hour shift
  • Monday to Friday



    Experience:
  • Dental receptionist: 1 year Location: In person

    • Example 2

    Yes Hospitality was established in 2005. The main operation based in Melbourne s Docklands precinct, the company has grown to include serviced apartments and hotels throughout Melbourne. Our solution of services, encompassing hotel/ apartment cleaning as well as a division of commercial cleaning, provides the outsource market with a real alternative to the competition.

    Yes Hospitality Group is looking for an Office Coordinator/ Team Leader to join its team. The Office coordinator will be responsible for managing and leading the team and complying with YHG's standards.

    We are currently recruiting for a number of permanent part-time Office Coordinator role that are available in a 5-star hotel.

    Our client is based in CBD. This is a great opportunity for someone who wants to expand and secure their career in the hospitality industry.

    Key Responsibilities
  • Responsible for daily signing in and out of all worksheets and all keys to associates
  • Control rooms cleaning flow and return
  • Allocation of rooms for staff
  • Ensure that any complaints are dealt with in a professional manner. Take immediate corrective action and ensure that all complaints are passed onto a supervisor or Executive Housekeeper.
  • Communicate daily with Front Office, and related departments for all requirements. Ensure that prior work is carried out.
  • Responsible for providing reports
  • Communicate daily with staff members and supervisors information, which is designated from the Housekeeping office.
    *
  • Ensure that the team is cleaning and maintaining the guest rooms and common areas to YHG's highest standards.

  • Able to clean rooms when the level of occupancy is low

  • Inspect all assigned areas to ensure that the standards are met and maintained

  • Regularly taking inventory of cleaning supplies and ordering stock as needed

  • Handle guest concerns promptly , communicating with others where necessary

  • Able to update and send housekeeping reports to management

  • Monitor the Quality Assurance practices

  • Oversee workplace health and safety procedures

    What we need from you
  • Experience as a housekeeping coordinator experience in a busy hotel
  • Experience in working with Oracle Suite 8
  • Proven time management skills and the ability to quickly identify issues and find solutions
  • A can do attitude
  • Professional approach
  • Leadership qualities

    Job Type: Part-time
    Part-time hours: 38 per week

    Pay: $25.00 per hour

    Schedule:
  • Afternoon shift
  • Monday to Friday
  • Morning shift
  • Rotating roster
  • Weekend availability
    Supplementary Pay:
  • Penalty rates

    Ability to commute/relocate:
  • Melbourne, VIC 3000: Reliably commute or planning to relocate before starting work (Preferred)

    Experience:
  • Office administration: 1 year (Preferred)

    Work (Preferred)

    • Example 3

    **
  • This role is at Finder (You will not work for the company Hatch) *

    Hatch is supporting Finder to find a great Office Coordinator to join their team. Hatch exists to level the playing field for people as they discover a career that s right for them. We model this in our hiring process for our partners likeFinder.

    Applying here is the first step in the hiring process for this role.

    High-growth startup Finder is hiring for a Office coordinator, is this you?

    Role Details

  • People and Culture
  • Full-time
  • Sydney, AU Hours can be flexible
  • Visa sponsorship Yes
  • Junior A role for someone with some basic skills, good motivation and ability to learn. Typically less than 2 years of experience is required.
  • Apply by 01 Dec Posted 1 November

    Why Finder

    Our story began in 2006, but we're just getting started.

    We know that everyday life decisions such as finding a credit card, buying a home or getting life insurance can be daunting, confusing and time-consuming.

    That s why we re here to help. We started off with a mission to help Australians make sense of their finances, and that remains unchanged. We now help millions of people each month learn how to get a better deal across 100+ categories.

    Finder s award-winning team brings a wealth of experience from some of the world's best companies. Over 300 money experts, data analysts, journalists, publishers, researchers, designers, account managers and developers are united by one common goal: to empower people to better their lives. We re located around the world, with a large presence in Sydney, where we first started, as well as offices in New York, London, Manila and Wroclaw.

    From researching complex subjects to creating tools and calculators to make comparison easy; producing guides on trending topics to finding more companies to partner with, we re excited about helping Australians find better every single day.

    About the role

    We re looking for a highly motivated, innovative and dynamic individual to join the People & Culture team.

    The mission of this role is to make Finder the most engaged and productive workplace. The Workplace Experience Coordinator plays a key role in maintaining the Sydney office and championing our company culture. You will be at the heart and soul of the workplace, helping to keep the office running smoothly and creating social opportunities and a sense of community for our crew.

    The perfect candidate for this role is someone who loves interacting with people, finds joy in helping others, takes pride in keeping spaces organised and functional and is passionate about creating both in-person and remote social events and experiences.

    What you'll be responsible for

  • HR Query Handling
  • Promptly respond to HR queries and support compliance with HR policies
  • Process Management and Ongoing Improvement
  • Manage and improve organizational processes to minimize complexities and increase productivity

    Skills you'll need

  • Social skills

    Behaves and communicates effectively in different social situations and with a variety of different people

  • Creativity

    Generates multiple innovative/new/novel ideas to solve a problem

  • Attention to detail

    Accurately identifies and rectifies discrepancies or errors that exists in information and deliverables

    If this isn't you, but you know someone who would be amazing in a Office Coordinator- be sure to share

    Job Type: Full-time

    Salary: $70,000.00 $85,000.00 per year

    Benefits:
  • Employee discount
  • Employee mentoring program
  • Extended annual leave
  • Health insurance
    Schedule:
  • 8 hour shift
    Supplemental pay bonus
    • Our mission

    Indeed’s Employer Resource Library helps businesses grow and manage their workforce. With over 15,000 articles in 6 languages, we offer tactical advice, how-tos and best practices to help businesses hire and retain great employees.

    Read our editorial guidelines

    Office Coordinator job summary

    A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit.

    Example of an Office Coordinator job summary

    Our growing manufacturing business is looking for an Office Coordinator who can help us create a more productive work environment, while ensuring that our clients get the support they need. The ideal candidate for this position is an organised, detail-oriented individual who is able to manage multiple projects at once in a fast-paced environment. If you are a deadline-driven professional with a strong work ethic and a background in office administration, we want to hear from you.

    Office Coordinator responsibilities and duties

    The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organisation and who the employee reports to.

    • Manage the schedule for all company conference and meeting rooms, ensuring that executive meeting needs are always met
    • Ensure that all company-wide internal correspondence is distributed as paper memos and also posted on the company intranet
    • Maintain the stock levels for office and break room supplies and submit purchase requests to management when necessary
    • Coordinate and plan company social events that take place during and after business hours
    • Answer phones and greet and direct visitors appropriately

    Office Coordinator qualifications and skills

    Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful hire. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

    • Associate Degree in Business or a related field required (Bachelor’s degree preferred)
    • 2+ years’ experience in office administration
    • Strong organisational and time management skills
    • Excellent verbal and written communication abilities
    • Proficiency with MS Word and MS Excel
    • Strong sense of discretion and professionalism

    Hire your next Office Coordinator today

    Post a job

    Job Description Examples

    Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

    No search results found

      Related Articles

      How to Improve Your Job Ad
      Read article
      New Hire Onboarding Checklist
      Read article
      The Recruiting Process for Employers: 15 Steps to Your Next Hire
      Read article